Conference Agenda

Session Overview
Date: Monday, 17/June/2019
9:00am - 4:00pmBoard: Official meeting

Full day meeting of the EAHIL Executive Board: the President, Past President, Vice President, Treasurer, Honorary Secretary, two other Board members and two Co-opted members.

Room 112 
9:30am - 12:30pmCEC morning 01
Room 103 
ID: 122 / CEC morning 01: 1
CEC session
Topics: Evidence-Based Practice
Keywords: teaching, systematic reviews, workshops, active learning, lesson plans

Explaining the method behind our madness: Teaching systematic review search methods

Kaitlin Fuller1, Erica Lenton2

1University of Toronto, Canada; 2University of Toronto, Canada

Many patrons are being encouraged to conduct knowledge synthesis (KS) studies. Health information professionals are often tasked with supporting this work by providing training on KS search methods. While this training traditionally occurs during one-on-one consultations, increased demand coupled with limited resources requires librarians to scale-up this training to large group settings. Teaching KS search methods for large groups requires a different set of teaching techniques and skills in order to be successful.

Through this CEC, participants will learn how to design a workshop or re-design a workshop on KS search methods to enhance workshop attendees’ knowledge of search conduct and reporting standards. This CEC will have a strong focus on instruction and lesson planning, and be structured around three phases of course design: situational factors, learning goals, and feedback and assessment. Instructors will lead participants through a variety of activities drawing on their experience developing and teaching a popular 3-part workshop series on searching for systematic and scoping reviews at their respective organization.

This CEC is for health information professionals who are experienced in training patrons in KS search methods through one-on-one consultations and are interested in developing group instructional sessions. Participants do not need to have prior teaching experience, but they should have an advanced level of understanding on expert searching for KS studies.

Learning Outcomes :

  • Apply a backwards design process to develop a group instructional session on KS search methods
  • Discuss challenges and opportunities related to teaching KS search methods in group settings;
  • Identify situational factors at their library and institution, and consider how these impact their instructional design;
  • Discuss documentation methods to record instructional design decisions;
  • Create learning objectives for an instructional session on KS search methods;
  • Design workshop activities to assist participants' achievement of learning objectives;
  • Discuss the advantages and disadvantages of different teaching assessment methods;
  • Incorporate summative assessment techniques into any instructional session;
  • Identify event promotion strategies available at their library and institution to target relevant participants.

Level : Introductory and Intermediate

Target audience : Health information professionals involved with instruction and education

Preparation for the session : No

Biography and Bibliography
Kaitlin Fuller is one of the medicine librarians at the University of Toronto in Ontario, Canada. She works primarily with the MD Program (Undergraduate Medical Education) and the Institute of Medical Science where she coordinates information literacy-related instruction and assessment. She is also the co-instructor of a 3-part workshop series for graduate students on developing comprehensive search strategies. Kaitlin has supported a number of knowledge synthesis projects by providing training and/or searches.

Erica Lenton is the rehabilitation and kinesiology librarian with the Gerstein Science Information Centre at the University of Toronto. Prior to arriving at Gerstein, Erica worked in continuing medical education and as a solo hospital librarian at the Cross Cancer Institute in Edmonton, Alberta. Through her experience in hospital and academic health science libraries, she has been involved in a number of systematic and scoping reviews and has provided expert searching and systematic review training for clinicians, students, and faculty.
9:30am - 12:30pmCEC morning 02
Room 208 
ID: 210 / CEC morning 02: 1
CEC session
Topics: Roadmap of our Profession
Keywords: clinical librarians, embedded librarians, skills, promotion, evaluation

Tips and tricks for clinical librarians: success in an embedded role

Tom Roper, Igor Brbre

Brighton and Sussex NHS Library and Knowledge Service, United Kingdom

This continuing education course will equip those new to, and starting off in, clinical and embedded librarianship with the skills to make a success of an outreach service. Focussing on practical solutions and illustrated with examples from the course leaders’ and course delegates’ experience, we will discuss:

  • Making the case for, and starting up the service
  • Who shall we work with? Identifying clinical teams and sustaining partnerships
  • Career pathways
  • Core skills and attributes of the clinical/embedded librarian and how to develop them
  • Expert searching in the clinical context
  • App swap. Using mobile apps effectively in the clinical context
  • Emotional resilience
  • Service evaluation made simple
  • The future landscape of clinical and embedded librarian services

Learning outcomes : By the end of the course delegates will be able to : plan and implement high-quality clinical and embedded librarian services in their local organisations; understand why services succeed or fail; plan clinical/embedded librarian recruitment and professional development activity for their personal and team’s present and future needs; mobilise clinical and embedded librarian services to support health care improvement.

Level : Introductory and intermediate

Target audience : Those interested in clinical or embedded librarianship as a career, those developing such services, and those practising in clinical or embedded posts

Preparation for the session : No

Biography and Bibliography
Tom Roper has been a librarian for forty years, the majority of that time in health, medicine and veterinary medicine. He has worked in NHS libraries in London and Sussex, for the North Thames Regional Library and Information Unit, for two Royal Colleges, Brighton and Sussex Medical School and an NHS Evidence Specialist Collection. As a Clinical Librarian, he supports clinical teams in acute and emergency medicine, surgery and trauma and orthopaedics.
Igor Brbre has worked in library and research management systems development for over a decade. He was engaged with all types of libraries, gaining an in-depth knowledge and extensive experience in all library services operations. He then moved to a systems librarian role in the NHS Education for Scotland, before becoming a clinical librarian. He supports clinical teams in maternity, obstetrics, gynaecology, paediatrics and neonatology.
Roper-Tips and tricks for clinical librarians-210_a.pdf
Roper-Tips and tricks for clinical librarians-210_b.pdf
9:30am - 12:30pmCEC morning 03
Room 106 
ID: 155 / CEC morning 03: 1
CEC session
Topics: Technology Uptake
Keywords: open access, browser extentions, one-click-access, beyond the linkresolver

How To Get the PDF (with or without the help of your library)

Guus van den Brekel1, Robin Ottjes2

1Central Medical Library, UMCG, Netherlands; 2Central Medical Library, UMCG, Netherlands

What if you suddently can not get access to a range of journals, because the subscription was cancelled? This happens more and more . Think of Germany and Sweden and the Elsevier license renewal issues. Sweden offered a range of possible alternative tools and sources to try to get alternative access. We knów our users will use other way of getting to the pdf, if we -the library- can not offer it. But we hardly ever discuss this. How many ways are there exactly? And how do they work? How can I find open access articles in the most efficient way?

Participants will learn about all possible ways, tools and tips for users to find the full-text of scientific publications. an overview of (licensed) access tools used by libraries worldwide.

Tools included (but not limited to): LeanLibrary, Kopernio, Open Access Button, AnywhereAccess, KeyLib, Easyproxy, Unpaywall, Google Scholar button

Alternative OA databases: Dimensions, 1Findr, BASE, CORE, DOAJ, OpenDOAR, OSF Preprints, Zenodo, BioRxiv etc.

Learning outcomes : Participants will understand the full range of used tools in libraries to deliver access to full-text, including tools and sources nót originating from or licensed by the library.

Together with the group they will have hands-on experience with various browser extentions, compare and analyse their features and performances. New developments and future implications of tools like Kopernio, Lean Library and Anywhereaccess will be addressed and part of group discussion.

Creating a relevant list of alternative tools and sources, tailor-made for the participants situation is part of the experience.

Level : Beginner/Intermediate

Target audience : Any librarian who has to advice patrons -or library staff- about access to licensed and non-licensed publications, including open access.

Preparation for the session: Yes

Biography and Bibliography
Guus van den Brekel and Robin Ottjes are medical information specialists working at Central Medical Library, University Medical Center Groningen, the Netherlands
9:30am - 12:30pmCEC morning 04
Room 107 
ID: 207 / CEC morning 04: 1
CEC session
Topics: Evidence-Based Practice
Keywords: systematic reviews, reporting standards, systematic searching, ROBIS

Systematic reviews and superpowers: harnessing Information Professionals’ unique skills to improve the conduct and reporting of systematic reviews

Shelley de Kock, Lisa Stirk, Steven Duffy, Caro Noake, Kate Misso, Janine Ross

KSR, United Kingdom

Many reasons for published systematic reviews (SRs) being assessed at high risk of bias are avoidable and could be prevented by enlisting the specialist skills and 'super powers' of Information Professionals.

The aim of this workshop is to help participants understand all aspects of an SR with an emphasis on why systematic searching and clear reporting of search methods is fundamental and the foundation to a high quality SR. We will present research showing how SRs often fail to search adequately and/or do not report search methods properly and, consequently, the validity and conclusions of the SR are called into question. The workshop will explore tools which Information Professionals can access and apply to improve the development of a search strategy and the reporting of SR search methods.

Working in groups, participants will assess the methods of SRs using the ROBIS (Risk of Bias) assessment tool, Domain 2 questions which focus on the searching and identification of evidence.

Top tips will be shared about how to report search methods and examples of well-reported methods will be shared so participants can be confident in supporting this part of SR work. Participants will also get to evaluate example search strategies and will discuss why the strategies are flawed and how they could be improved. This part will stress the importance of error prevention at an early stage and how improvements to the comprehensiveness of search strategies are best achieved by working collaboratively as a research team rather than in a supporting role as an individual searcher.

The workshop will end with a discussion and idea exchange on how Information Professionals can become more embedded in SR work, whether their contribution warrants authorship or acknowledgement, and what the group sees as potential reasons why Information Professionals are not being used fully in SRs.

Learning outcomes : By the end of the workshop, participants will understand why comprehensive, systematic searching and clear reporting are essential parts of the SR process. They will be able to confidently apply readily-available tools to help achieve this and, through discussion, the groups will have ideas about how to raise the profile and importance of Information Professionals and how to increase their involvement in the SR process.

Level : Intermediate

Target audience : Participants who are involved in or are likely to be involved in systematic review work

Preparation for the session : No

Biography and Bibliography
Presenters are experienced information specialists with over 40 years of combined experience of working on systematic reviews. In their current positions, they are embedded in the systematic review process from the start of a project to its completion. Their role is to help define the scope of the project, design and implement the search strategies, write up search methods and provide overall information support to each project team that they work with. They have developed and delivered a range of training courses which they have presented at conferences, universities, government organisations and private organisations. They have also undertaken research in the reporting and conduct of search methods for systematic review work.
9:30am - 12:30pmCEC morning 05
Room -113 
ID: 230 / CEC morning 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: repository, copyright, license, Open Access, Law

Managing institutional repositories

Laura Muñoz, Victoria Barragan, Veronica Juan

Andalusian eHealth Library, Spain-Biblioteca Virtual del Sistema Sanitario Público de Andalucía (BV-SSPA). Consejería de Salud de la Junta de Andalucía. Seville, Spain.

As stated in all of the Open Access Declarations or Statements, libraries have an important role in the Open Access movement and in most cases are responsible for the creation of repositories.

This forces librarians to acquire skills to deal with legal aspects related to what is or is not allowed and to widen their knowledge in Intellectual Property Law, Copyright, Open Access strategies, Creative Commons Licenses, etc.

We plan to offer a course to give the audience the appropriate tools to manage these legal issues of repositories.

The course will be introductory with the following key points:

  • Open Access Policies and the role they impose on libraries
  • Institutional Mandates
  • The wording of institutional Open Access Policies
  • Open Access publications and their inclusion in Institutional Repositories
  • The granting of rights to include authors' scientific production in repositories
  • Embargo clauses
  • Terms of use for repository resources

The duration of the course will be 3 hours, with the last one dedicated to practical cases of submitting articles to a repository according to publisher copyright policies and self-archiving:

  • Gold Open Access Publishing
  • Green Open Access Publishing
  • Self-Archiving
  • Delegate Archiving

The conclusion of the course will be a reflection on whether all our institutional scientific output which is freely available on the Internet should be submitted to an institutional repository.

Learning outcomes : By the end of this course, the students will be able to:

  • Understand the different ways of Open Access Publishing and their legal implications
  • Apply the rules for the inclusion of scientific output in repositories
  • Analyze the scientific output of their institutions and evaluate the knowledge and use of Open Access Publishing
  • Foster Open Access strategies within their institutions.

Level : Introductory

Target audience : Librarians involved with institutional repositories or those who carry out certain tasks related to the legal implications of repositories, for which they need to deal with Intellectual Property Law or Copyright.

Preparation for the session : No

Biography and Bibliography
Laura Muñoz, Masters in Business Administration and Masters in Strategic Management of Knowledge and Information. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA), for twelve years and she is in charge of the Strategic Management and Project Department.

Victoria Barragan, Public Administration Degree. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA) for nine years at the Strategic Management and Project Department.

Veronica Juan, Doctor of Medicine since 1997, Degree in Medicine 1985.
Doctorate in Medicine and Surgery by the Alicante University with a Dissertation on Scientific Documentation.
Official employee of Documentation Centers, Libraries and Archives since 1986, She has been the Director of the Andalusian eHealth Library since 2005, a part of the Andalusian Health Ministry.
9:30am - 4:30pmCEC Full Day
Room 035 
ID: 132 / CEC Full Day: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Bibliographic Databases; Review Literature as Topic; Information Storage and Retrieval; Controlled Vocabulary

Improving efficiency and confidence in systematic searching through an innovative way of searching bibliographic databases

Wichor Bramer, Gerdien de Jonge, Elise Krabbendam, Sabrina Gunput

Erasmus MC, Netherlands, The

The course is a hands-on session around searching the medical literature for librarian-mediated searches. In the course examples will be used from the practice of the teachers as well as research questions from the clients of the participants.

Before the workshop the participants will be asked to prepare some exercises that will be discussed during the workshop, and will be used to adapt the level of the workshop to the level of knowledge of the participants. The homework includes analyzing a research question, creating an exhaustive search strategy on a given research question and finding search terms on a certain topic.

Topics to be discussed during the workshop:

  • Analyzing a research question (discussion of homework, joint exercise on teachers' examples and individual exercise on participants' question)
  • Finding search terms (discussion of homework and individual exercise on participants' question)
  • Creating the basic search strategy (joint exercise on teachers' examples and individual exercise on participants' question)
  • Optimizing the search strategy to find more relevant terms and to find all relevant references (individual exercise on participants' question)
  • Translating the searches to different databases using macros in MS Word (individual exercise on participants' question)
  • Evaluation of the search strategy. (joint exercise on teachers' examples and individual exercise on participants' question)

Participants can each work in their own database that they have access to. The teachers are familiar with, Embase and Medline via Ovid, Medline via EBSCOhost or ProQuest and PubMed and will teach the translation between these databases and interfaces as well as the Cochrane Library, Web of Science, CINAHL, PsycINFO, Scopus and Google Scholar.

Learning Outcomes : Participants can analyze research questions to identify important elements for a search; Participants can apply the method to find search terms relevant to a research question; Participants can create a basic search strategy in their database of choice using the new method and can apply the optimization method to find extra relevant terms; Participants can apply macros in MS Word to translate search strategies between databases and interfaces and understand how they can adapt the macros to suit their own databases; Participants can evaluate the quality of their own searches and that of others.

Target audience : Participants who have some experience in searching in different medical databases, who are familiar with operators and thesaurus terms and who want to learn a stepwise method to improve the process and results of searching in multiple databases.

Level : Advanced

Preparation for the session: Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
1:30pm - 4:30pmCEC afternoon 01
Room 103 
ID: 252 / CEC afternoon 01: 1
CEC session
Topics: Technology Uptake
Keywords: PubMed, Text and data mining, Jupyter notebooks, Reproducibility, Open Data

Mining PubMed metadata with Pandas and Jupyter Notebooks

Pablo Iriarte1, Floriane Muller2

1Scientific Information Division, University Library of Geneva, Coordination Unit (CODIS). Rue du Général-Dufour 24, 1211 Geneva - Switzerland; 2Scientific Information Division, University Library of Geneva, Medicine and Pharmaceutical Sciences Unit (CMU). Rue Michel-Servet 1, 1211 Geneva - Switzerland

PubMed is the main bibliographic database in the world of life sciences research and mastering its content is a challenge for libraries, given the richness and variety of its contents, but also the large volume and rapid growth of its metadata. New text and data mining tools, as well as the large computing capabilities of recent computers, make it possible now to accomplish this challenge.

In this course, you will be introduced to the use of Pandas and NLTK, libraries of the Python programming language that provides powerful and easy-to-use data structures manipulation, statistical and natural language analysis functions.

Participants will be able to choose and extract relevant PubMed XML metadata and combine it with other data sources such as their own library journals collections, institutional repositories (IR) references, Open Access information (unpaywall or DOAJ) or Wikipedia.

Each participant will freely select in advance his/her own project amongst some propositions. For example: extracting authors affiliations from PubMed to identify publications from one’s institution using regular expression and Levenshtein distance; then comparing these candidates with those in your IR using titles proximity and other metadata matching methods, to go back home with usable data to complete and enrich their IR.

At the same time participants will learn how to introduce their code and write the accompanying documentation in a Jupyter Notebook. This tool will allow them to create rich documents with text, mathematical formulas, graphics, images, even animations and videos, but also to execute computer code directly from the notebook. The combination of these free and open source tools therefore makes it possible to work comfortably on large volumes of data while documenting the successive stages of research, thus respecting the principles of reproducibility of science and obtaining a high degree of transparency on the research methods and results.     

Learning Outcomes : Analyze PubMed data and understand its structure. Learn how to manipulate metadata in different formats (XML, JSON, CSV) and extract the parts we are interested in. Discover and evaluate open data sources that can be aggregated and learn to combine different datasets to produce new knowledge. Learn how to make simple statistical calculations and create graphs to visualize the results. Learn how to create notebooks by combining computer code, generated figures and documentation. It will also allow you to put yourself in the shoes of a researcher and help you understand the difficulties they may face in the context of ever-increasing transparency and reproducibility requirements.

Level : Intermediate

Target audience : Librarians involved in research support missions, system librarians, IT professionals working in biomedical libraries, and any other information and documentation specialists who wish to acquire skills in text and data mining and use tools to extract information and manipulate large volumes of structured and semi-structured data

Preparation for the session : Yes

Biography and Bibliography
Pablo Iriarte is the information technology coordinator at the University Library of Geneva, Switzerland. He is also part-time teacher at the Information Science department of the Geneva School of Business Administration. Previously he worked many years as IT librarian specialist in the Lausanne University Medical Library and as research data librarian and Webmaster at the Data and Documentation unit of the Institute of Social and Preventive Medicine in Lausanne. His research fields are related to open science, research data, semantic Web and development of open source software for academic libraries.

Floriane Muller works as open access and research data librarian at the medical and pharmaceutical unit of the University of Geneva Library. She also collaborates with colleagues for teaching sessions and collection management. She has a master's degree in Information Science from the University of Applied Sciences Western Switzerland.
1:30pm - 4:30pmCEC afternoon 02
Medical library, computer room 
ID: 134 / CEC afternoon 02: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Evidence‐based medicine, Systematic reviews, Question formulation, Advanced search techniques, Research

Developing an answerable question to design an effective search strategy

Mala Mann

Cardiff University, United Kingdom

The role of a health care librarian is continually evolving and faces greater challenge to support evidence-based medicine (EBM). The librarian's roles in the systematic review team as the expert searcher is widely recognized. However, librarians and information specialists can play a vital role in other aspects of the systematic review process. This is especially appropriate in the question development stage.

A question for a systematic review need to be clear and focused as it will help to determine rest of the review from development of the search strategy to presentation of the findings.

The review question is initiated by a research team and often the question is either too broad or too narrow and developing a search strategy can be challenging. Therefore, input from an information specialist with experience in searching the literature and is skilled to articulate questions that would be beneficial.

The aim of this course is to enable participants to convert an information query into an answerable question and ultimately into an effective search strategy for a systematic review.

This interactive session is designed to provide hands-on experience framing a focused research question by:

  • Identifying if the research question is appropriate for a systematic review
  • Consider important concepts within a research question
  • Locate search terms to describe those concepts
  • Followed by developing a search strategy using: Boolean operators; Keywords and indexed terms; Proximity and adjacency; Sensitivity’ and ‘specificity’; Setting limits; Wildcards and truncation; Verifying strategy performance.

The course will consist of presentations, demonstrations, group work and discussion. A handout describing a range of widely available databases and tips for translating searches between databases and service providers/search interfaces will also be provided. Participants should bring their own laptops for short exercises

Learning Outcomes : By the end of the course, participants will be able to: Remember the difference between background versus foreground questions; Understand how to convert the need for information into an answerable question; Identify important concepts within a research question and capture search terms to describe those concepts; Translate the question into a search strategy; Apply advance search techniques to develop the search strategy; Transfer a search strategy from one database platform to another; Evaluate approaches to verify the search strategy performance; Acquire confidence to teach these skills.

Level : Introductory/intermediate

Target audience : This workshop is aimed at healthcare librarians, who support researchers conducting systematic reviews and/or who want to gain more experience in teaching advanced searching

Preparation for the session: No

Biography and Bibliography
I am an Information Specialist/Systematic Reviewer based at Cardiff University's Specialist Unit for Review Evidence (SURE).
I have worked on a range of projects including reviews National Institute for Health and Care Excellence (NICE) and the Welsh Government. I have co-authored over 60 publications, including several Cochrane reviews. My particular expertise is in advanced literature searching and the development of systematic review methodologies. I provide support and training for staff and students, conducting workshops on advanced literature searching and critical appraisal for clinicians, students and healthcare librarians. In addition to teaching on the Cardiff University Doctoral Academy and several MSc programmes, I am involved in conducting several systematic reviews. Furthermore, I am involved in developing methods for rapid reviews to support professionals and other decision makers working in palliative care, as part of the Palliative Care Evidence Review Service.
1:30pm - 4:30pmCEC afternoon 03
Room 104 
ID: 192 / CEC afternoon 03: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Information retrieval, non-randomized studies, search filters, epidemiological study designs

Searching for and classifying non-randomized studies

Maria-Inti Metzendorf

Cochrane Metabolic and Endocrine Disorders Group, Germany

Systematic reviews aim to synthesize the relevant literature as the basis for decision making. In many cases, evidence from non-randomized studies (NRS) might need to be included. NRS include a wide range of study types (e.g. controlled clinical trial, before-after study, cohort study), which are difficult to identify in the literature, as study design labels are not used consistently by authors and are not indexed reliably by bibliographic databases. It is important that information specialists supporting systematic reviews have a basic understanding of study designs in epidemiology and are informed about the applicability of currently available search filters for NRS.

1) The workshop will present an overview of existing epidemiological study designs and introduce a study classification algorithm. Examples on how study designs are reported in abstracts of journal articles will be provided.

2) Participants, who will be divided into small groups, will be given a classification exercise in which they have to classify abstracts of NRS included in Cochrane Reviews. The results will then be compiled and potential study designs discussed. We will then access the fulltext of the studies in order to verify our assumptions.

3) When searching bibliographic databases for NRS, it is usually necessary to decide whether existing search filters can be used. For this purpose, the results of a recent validation study of search filters will be presented. Search filter selection as well as alternative search techniques will be discussed

Learning Outcomes : By the end of this session, participants will be able to : distinguish and describe the most important study designs used in epidemiology; identify the terms used to describe the study design in biomedical abstracts; evaluate the applicability of currently available study design filters for NRS; describe the challenges of searching for NRS.

Level : Intermediate/Advanced

Target audience : Medical librarians and information specialists supporting systematic reviews including study designs beyond randomized controlled trials.

Preparation for the session : Yes

Biography and Bibliography
Maria-Inti Metzendorf is a Graduate Information Scientist and has been working for the Cochrane Metabolic and Endocrine Disorders Group since 2014. Before joining Cochrane, she worked at the Medical Library of the University of Heidelberg for six years where she set up a systematic review service. In addition to her regular Cochrane editing and searching tasks, Maria-Inti delivers information retrieval workshops to medical students, clinicians, researchers, guideline developers and information professionals and has cooperated as external expert on two information retrieval methods projects by the Institute for Quality and Efficiency in Health Care (IQWiG) in Germany. Since 2016 she is a member of the Cochrane Information Specialists Executive.
1:30pm - 4:30pmCEC afternoon 04
Room 107 
ID: 231 / CEC afternoon 04: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open access, open science, library management, research support, profession advocacy

Open access as an opportunity for health information professionals

Alicia Fátima Gómez Sánchez1, Rebeca Isabel Gómez2

1Spanish Foundation for Science and Technology; 2Agencia de Evaluación de Tecnologías Sanitarias de Andalucía, Spain

The scope of open access initiatives has increased considerably in recent years. Some aspects will certainly affect library management, as well as support services that information specialist can deliver in their institutions. Additionally, open access has changed the ways to access, create and disseminate knowledge.

The management of this transition includes new ways of negotiation with publishers (models of accessing the content, changes in license agreements embracing memberships for gold OA publications); new services around APCs management and copyright advice; predatory publishing; new ways to find and disseminate research outputs (i.e. the increasing significance of preprints), etc.

The aim of this CEC is to be a practical interactive session to give participants a wider understanding about open access in the context of open science, putting forward the changing landscape that many libraries face currently.

Agenda: We will start with an icebreaker game, where participants will divided into small teams to play in a competitive but enjoyable manner and test their knowledge about open access, open data, creative common licenses, repositories, etc.

After that exercise, participants will end up with a clear idea of the main concepts around open access, including a prize for the winners!

Then, we will present some initiatives such the OA2020, the key principles of the Plan S, and some examples of national or European policies and mandates. We will consider threats and opportunities, and discuss what influences those may have on biomedical libraries as they are now.

Next, participants will work on different situations to find out how their actual services can be improved and better align with those new processes.

Finally, with help of the course facilitators, participants will generate an action plan that will serve them as a guideline, enhancing the added value that health information professionals can provide.

Learning Outcomes :

  • Understand the main concepts around open access, and gather initiatives and best practices;
  • Analyse the implications of open access for health libraries, and explore the opportunities and potential challenges for health information specialist;
  • Apply existing resources and tools to further develop library services;
  • Create an effective strategy and a collaboration network to be able to continue the work back home.

Level : Introductory/Intermediate

Target audience : Anyone interested in gaining an understanding of the implications open access and open science, and information professionals committed to supporting researchers to engage with open science.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager. Prior to that she was Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), and Head of the Library at the Spanish National Center for Cardiovascular Research (CNIC). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Rebeca Isabel Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucía (AETSA) (Spain). She has been working in the health information field for the last 17 years, developing her work within several libraries and information centers. In addition, she has a broad teaching experience in medical information, and is an active member of several research groups related to health information science. Her current lines of research focus on evidence based medicine, open science and information management and retrieval.
1:30pm - 4:30pmCEC afternoon 05
Room -113 
ID: 250 / CEC afternoon 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open Science, Data Management Plan, Research Data Management, Funding Agencies, FAIR principle

Data Management Plan in Life Science

Cécile Lebrand

CHUV library, Switzerland

There has been a lot of talk around Data Management recently. The extensive problems with research reproducibility and data loss has urged scientists to consider developing efficient Data Management Plans (DMP) for their research projects, a need that is also reflected in the requirements of funding agencies, amongst which the Swiss National Fund (SNF) and Horizon 2020.

During the first part of the workshop, participants will be introduced to the need for a Data Management Plan (DMP) preparation, an evolving document reporting how the research data will be managed during and after a research project. Using a sample dataset, participants will be taught best practices in data management and how to collect, describe, store, secure and archive research data. We will present how making published works and their accompanying datasets freely accessible through Open Access can benefit both researchers and the scientific community. Participants will be confronted with data deposit, metadata standards for datasets, file formats for long-term datasets storage and re-use, data copyright, licenses and self-archiving rules.

The second part of the workshop will be dedicated to a practical hands-on approach. Participants will learn how to fill a DMP corresponding to a research project using the online VitalIT DMP Canvas Generator tool.

This workshop will provide participants with effective support to produce high quality DMP complying with the guidelines established by funding agencies.

Learning outcomes : Using a sample dataset, participants should be able to produce a DMP (data management plan), making it possible to: fulfil the requirements of the main funding agencies; manage in detail research data; specify the type of data that is going to be created and shared; indicate the process to be followed in respect of the budget, intellectual property, and monitoring; share data on appropriate FAIR platform

Level : Intermediate/Advanced

Target audience : Data Librarian, Information specialists, researchers

Preparation for the session : No

Biography and Bibliography
C. Lebrand obtained a PhD in developmental neuroscience at the Hospital of Salpêtrière in Paris (1999). From 2004 to 2011, she was appointed at the University of Lausanne (UNIL), as a junior group leader to develop an project on axonal guidance of cortical inter-hemispheric connections. Since 2015, she have been working at the library of the Faculty of Biology and Medicine for UNIL&CHUV (Switzerland) as a Scientific Project Manager to develop a new Research Management Unit offering numerous services and trainings in Open Science to support researchers at multiple steps of the research workflow.
5:00pm - 6:30pmCouncil: Official meeting

The elected EAHIL Councillors  meet formally once a year at the time of the annual EAHIL conference or workshop. The Council is the advisory group for the Board and acts as a link between the members in their country and the Association.

Room 112 
6:45pm - 7:45pmNetworking event: First-timers welcome drink
Main Library, auditorium 

Date: Tuesday, 18/June/2019
7:50am - 6:00pmRegistration and information desk : open all day
Hallway, ground floor 
8:15am - 9:15amSIG 1: SIG meeting EAHIL-Pharma

EAHIL-Pharma brings together information professionals with an interest in drug information. Members work in a variety of organisations, including pharmaceutical industry, higher education, health services and drug information units.

Room 112 
9:30am - 10:45amPlenary session 1: Welcome address and keynote
  • Welcome address from EAHIL-Board President Maurella della Seta
  • Welcome address from Prof. Dr. Primo Leo Schär, Dean of Faculty of Medicine University of Basel
  • Welcome address from IPC chair Teresa Lee
  • Welcome address from LOC co-chair
  • Video message by Dr Tedros Adhanom Ghebreyesus, Director-General of the World Health Organization introduced by Ian Roberts, WHO Coordinator Library and Information Networks for Knowledge.
  • Keynote Speech: Professor Dr. Christiane Pauli–Magnus. Head Department of Clinical Research / Head Clinical Trial Unit. UniBasel

    From clinical research departments to bedside – how to build partnerships for evidence-based care


Master Lecture Hall 
10:45am - 11:15amCoffee Break
Hallway, first floor 
11:15am - 12:30pmWorkshop A-01
Room 104 
ID: 175 / Workshop A-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Evidence-based medicine education, Librarian curricular involvement, Repositories

Teaching Evidence-Based Medicine: Acting on Challenges, Bridging Disciplines, Sharing Solutions

Catherine Pepper. MLIS. MPH1, T. Derek Halling. MLIS. AHIP2, Margaret Foster. MS. MPH. AHIP1

1Texas A&M University, Medical Sciences Library, College Station, Texas, USA; 2Texas A&M University, Evans Library, College Station, Texas, USA

Teaching evidence-based medicine (EBM) is often a vital and substantial portion of medical libraries' instructional programs. Yet teaching EBM has presented challenges, as well as opportunities, for both medical librarians and medical school faculty. This session be composed of three parts. First, speakers will briefly share the results of a recent qualitative research project investigating effective educational approaches and challenges in teaching evidence-based medicine (EBM) from multiple medical schools. They will report on the extent to which librarians are involved in teaching EBM skills and the perceptions of librarians and medical school faculty on the value of including librarians in EBM teaching and curriculum design. Second, participants will engage in structured, sequential discussions about methods, challenges, and strategies for teaching EBM. Effective teaching approaches for medical students at different stages of education will be covered. Participants will compare EBM teaching methods from other disciplines, such as nursing and pharmacy, and will identify specific strategies for learning activities and for overcoming curricular challenges that could be applied in their own settings. Participants will reflect on the effects of clinical point-of-care tools on effectiveness of EBM teaching and will share ideas on how to overcome organizational and cultural barriers to EBM instruction. Finally, in a parallel design exercise (, participants will incorporate discussion ideas into design and content of a shared repository of EBM teaching materials. Participants will leave with an evidence-based and crowd-shared plan for increasing librarian involvement at their institutions’ EBM instruction programs and for implementing desired changes in EBM instruction. Prior to the session, participants will be asked to read a pertinent journal article, and to bring their current EBM teaching materials and descriptions of their institutions’ EBM teaching methods.

Learning outcomes : Identify common barriers, strategies, and recommendations for teaching EBM. Describe and judge proposed solutions for overcoming barriers for teaching EBM. Create a composite PowerPoint or outline of effective EBM instruction and assessment. Design a repository for EBM teaching materials and methods..

Type of interactivity : Flipped classroom (article to read before session); large and small group discussions and exercises; individual exercises; parallel design exercise for proposed repository.

Level : Introductory/Intermediate

Target audience : Librarians who participate in, or who wish to participate in, teaching evidence-based medicine. Previous experience in teaching EBM is helpful but not required.

Preparation for the session : Yes

Biography and Bibliography
Catherine Pepper, MLIS, MPH, is Associate Professor/Field Services Coordinator for the Texas A&M University Medical Sciences Library. Cathy is 2019 Chair of the Medical Library Association’s Research Section. Cathy’s research focuses on use of scholarly metrics to quantify faculty research impact and a qualitative study on teaching evidence-based medicine.

T. Derek Halling, MLIS, is Associate Professor/Director of Evans Subject Specialists at Texas A&M University Libraries. He has a background in IT and has focused on the library user experience and creation and implementation of new library services. His research focuses on expansion of library liaison activities across multiple university disciplines.

Margaret J. Foster, MS, MPH, AHIP, is Associate Professor/Systematic Reviews Coordinator at the Texas A&M University Medical Sciences Library. She founded MLA’s Systematic Reviews Special Interest Group, and co-authored the only book on systematic reviews for librarians: Assembling the Pieces of a Systematic Review: A Guide for Librarians.
11:15am - 12:30pmWorkshop A-02
Room 035 
ID: 238 / Workshop A-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: software and data skills, data literacy, professional development

Library Carpentry and medical libraries: How to acquire software and data skills as information professionals?

Evamaria Krause1, Daniel Bangert2, Konrad Förstner3

1Augsburg University Library, Germany; 2Göttingen State and University Library; 3ZB MED – Information Centre for Life Sciences, Germany

Library Carpentry ( is a community driven software and data skills training to help librarians develop skills around coding and data analysis. In this workshop, we will introduce Library Carpentry as well as the pedagogical approach taken by The Carpentries (Software Carpentry and Data Carpentry,, and discuss with participants how this concept can be applied to help train information professionals in medical libraries.

Regarding the "Roadmap of our profession", the overall aim of the workshop is to discuss the importance of software and data skills that go beyond typical office programs and that help to increase efficiency and reproducibility in the daily work. The second aim is to introduce Library Carpentry as one approach how these skills can be acquired. We will present different ways to get involved, e.g. by becoming a Carpentries helper or instructor, by contributing to the ongoing lesson development, or by organising a Library Carpentry workshop at one's home institution.

The discussion will be guided by three themes:

  1. The bigger picture: Which software and data skills do we need to have (some/better) knowledge of as information professionals in medical libraries? What are problems that we would like to be able to solve with these skills? Where are the limits, i.e. what can we only achieve in collaboration with IT experts? What might be our patrons' expectations?
  2. Workshop content and lesson development: Which Library Carpentry lessons would you choose for a workshop at your institution? Which topics (specific for medical libraries or general) are you currently missing in the Carpentries curriculum? Which hands-on examples could be addressed in workshops to make them more relevant to medical libraries?
  3. Getting started: Which questions do you still have on getting involved in Library Carpentry? How can you get started? Which challenges and opportunities do you perceive?

Learning outcomes : Participants will : understand the teaching philosophy and organisation of Library Carpentry and The Carpentries; be able to determine which aspects of Library Carpentry might be useful to them to develop and foster the uptake of software and data skills at their home institution; have all the information at hand to be able to organise a Library Carpentry event at their institution.

Type of interactivity : We will start with a brief introduction (10 min) to the Carpentries organisation, their pedagogical concept and the lessons currently developed for Library Carpentry. We will then have a Knowledge/World Café discussion session of 3 x 15 min. There will be three topics which are given above, so that every participant will have the chance to attend every table. Each table will be chaired by one of the workshop presenters, who will - together with participants - collect discussion results on a whiteboard or flipboard. The last 10-15 min will be spent for a final discussion, in which we will collect the main ideas from each table and answer any remaining questions.

Level : Introductory

Target audience : The workshop is targeted at information professionals with an interest in which software and data skills medical librarians and other health information professionals need and how Library Carpentry might be a means of acquiring these skills.

Preparation for the session : Yes. For discussion theme 2 (see Description above), please read through the overview page of one of our lessons (on or click the “Site” icon, or on click “Lessons”, then one of them, and then “View lesson”).

Biography and Bibliography
Evamaria Krause: Studied microbiology (PhD), biotechnology, plant ecophysiology & vegetation ecology. Worked in university libraries and in research data management. Currently subject librarian for medicine at the newly established medical library at Augsburg University.
Daniel Bangert: Studied musicology (PhD) and information management. Worked in Australia as a researcher and librarian, specialising in research data management and scholarly communication. Currently Scientific Manager at the Göttingen State and University Library working on European projects such as the Research Data Alliance (RDA) Europe and FAIRsFAIR.
Konrad Förstner: Biochemistry and computer science, PhD in bioinformatics, Postdoc at the Institute for Molecular Infection Biology (University of Würzburg), head of the Core Unit Systems Medicine (University of Würzburg); Now joint Professor for Information Literacy at the TH Cologne and Head of Information Services at ZB MED.
Krause-Library Carpentry and medical libraries-238_a.pdf
11:15am - 12:30pmWorkshop A-03
Room 105 
ID: 195 / Workshop A-03: 1
Workshop session
Topics: Technology Uptake
Keywords: PICO, Metadata, Linked Data, Annotation

PICO Search: Unlocking the Cochrane Data Vault

Deirdre Beecher, Chris Mavergames


Cochrane Review Groups have been creating PICO metadata by annotating the inclusion criteria reported in the methods sections of their systematic reviews. In the process of annotating Cochrane systematic reviews we are enriching our content and data by not only using controlled vocabularies (e.g. SNOMED, WHO ATC/DDD) but also adding our own terms that are more commonly used in reviews and study reports. From this work our own Cochrane Vocabulary is evolving to help develop a search tool to be used by different searchers.

This metadata is available via the PICOfinder search tool prototype. Cochrane is in the process of determining who the end user will be. The prototype for this tool helps us understand how we can search for our metadata and how it could complement the traditional search on the Cochrane Library.

This will be an interactive workshop where participants will be provided with sample searches to test the prototype and give feedback on the PICO search experience.

Learning outcomes : Understand if PICO search integrates or could substitute traditional searching for reports of RCTs; Determine if the tool presented is user friendly for all searchers (researchers, information specialists, patients)

Type of interactivity : Knowledge Cafe structure which will be in three parts:

  • Introduction: Ten/15 minutes presentation to give background on the project, why we are PICO annotating, progress to date and future development;
  • Exercise: participants (in small groups) will use the PICOfinder search tool. The URL to the tool, sample searches and feedback sheets will be provided - small group discussion to take place while using the tool
  • Finish with large group discussion on using the tool and feedback

Level : Intermediate/Advanced

Target audience : Participants with an interest in linked data and using metadata to make evidence based research more easily retrievable.

Preparation for the session : Yes

Biography and Bibliography
Deirdre Beecher is the Senior Metadata Specialist for the Cochrane Linked Data Project. Qualified information specialist who has worked with the Cochrane Injuries and Multiple Sclerosis Groups. Since 2016 she has worked on the PICO annotation of Cochrane systematic reviews in maternal and child health, and has been responsible for co-ordinating the PICO annotation of all other Cochrane systematic reviews.

Chris Mavergames is a senior technology leader with a background in knowledge management, information architecture, web development, and database management. He is the Head of Informatics and Knowledge Management/Chief Information Officer (CIO) for The Cochrane Collaboration, a large, global non-profit healthcare knowledge organization, where he leads Cochrane's technology and knowledge management infrastructure including software and tools for evidence synthesis in health care, websites, and other tools and data services.
Beecher-PICO Search-195_a.pdf
11:15am - 12:30pmWorkshop A-04
Room 212 
ID: 164 / Workshop A-04: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Systematic Reviews; LibGuides; Instruction

Surveying the Systematic Review Support Landscape: A Content Analysis of LibGuides

Katharine Alix Hayden, Zahra Premji, Helen Pethrick, Jennifer Lee, Heather Ganshorn

University of Calgary, Canada

Our role as librarians is changing from an advising, supportive role to teaching students, researchers, and faculty systematic review methodology. Specifically, we teach how to conduct comprehensive systematic search strategies (i.e. data collection) during instruction sessions or workshops and, more often, during one-on-one consultation. Librarians are finding it difficult to keep up with the ever-increasing demand for assistance and instruction. As well, researchers and students frequently seek librarian assistance for guidance on all aspects of the systematic review methodology including managing the data, data extraction, and quality assessment.

Librarians often develop online pathfinders or research guides, called LibGuides, in response to this increased demand for guidance and assistance. LibGuides are web-based content management systems that are extremely simple and user-friendly to set up and are currently used throughout academic libraries worldwide. Funded by a Teaching and Learning grant from our University, we were interested in learning how academic libraries used their LibGuides as a means for building capacity for systematic reviews. We wanted to discover best practice LibGuides that provide online (videos, tutorials, written) instructional support for conducting systematic reviews.

We will discuss the results from our recent content analysis of 19 academic libraries’ LibGuides which focused on systematic reviews. The LibGuides were from Australia, Canada, United Kingdom, and the United States. The guides were analyzed for the type of resource: educational (internal), education (external), tools (educational), tools (informational), service, or informational, within each phase of the systematic review methodology. We discovered interesting trends which we will use as a springboard for discussion during the workshop.

The aim of our workshop is to engage with participants on ways to add more instructional resources and content to systematic review LibGuides, and to develop guides that will help build capacity for systematic reviews in their own institutions.

Learning outcomes : Participants will have a greater understanding of how LibGuides support systematic reviews. They will be able to analyze systematic review LibGuides/pathfinders to determine the type of content. They will be able to create and redevelop their own systematic review LibGuides to be more instructional.

Type of interactivity : Interactivity is woven throughout the workshop. We will first ask participants about their experiences designing and developing LibGuides. Participants will be asked for their reflections on their own systematic review LibGuides, as well as on our results from our content analysis. We will also share participants’ best practice LibGuides (provided to the presenters in advance). We will then have a Knowledge Café, where small groups of 5 or 6 participants will discuss how to design and develop a LibGuide for systematic reviews that focuses on education, not only information. Participants will move from one group to another 2 times, and then will come back together as a large group for a final exchange of ideas. The final group discussion will focus on the key elements needed to develop a LibGuide that can build capacity for systematic reviews.

Level : Introductory

Target audience : Participants with an interest in further developing their online resources/pathfinders/LibGuides for supporting systematic reviews.

Preparation for the session : Yes (will be communicated by presenters prior to the conference via email.)

Biography and Bibliography
K. Alix Hayden (MLIS MSc PhD), Nursing & Kinesiology Librarian
Zahra Premji (PhD MLIS), Research and Learning Librarian
Helen Pethrick (BHSc / BA Student), Research Assistant
Jennifer Lee (MISt), Chemistry, Computer Science, Environmental Design, Mathematics & Statistics, Physics & Astronomy Librarian
Heather Ganshorn (MLIS), Director, Science & Engineering Library

The presenters/collaborators are health science librarians at Libraries and Cultural Resources, University of Calgary, Alberta, Canada. They provide extensive consultation to faculty and students conducting systematic reviews. In addition, Dr. Premji co-teaches a graduate course on systematic reviews, and Dr. Hayden provides extensive support for an undergraduate nursing course on systematic reviews. As well, the presenters/collaborators are co-authors on numerous knowledge synthesis studies and have worked with University of Calgary researchers/students, as well as other organizations including the World Health Organization and the 5th International Consensus Statement on Sport Concussions.
11:15am - 12:30pmWorkshop A-05
Room 103 
ID: 218 / Workshop A-05: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: user-oriented services, teaching techniques, information skills, digital literacies

Teaching at scale: Effective methods of information skills development in large and diverse user populations. A TeachMeet

Fiona Brown, Marshall Dozier, Ruth Jenkins, Donna Watson

University of Edinburgh, United Kingdom

As a result of growth in numbers of students, researchers and healthcare professionals who seek both generic and specialist support from information professionals, as information professionals we find ourselves with the challenge of providing training and support that are timely, at an appropriate level for the individual, and meaningfully situated within subject areas or disciplines. We also have increasing numbers of students on fully online programmes of study, and who require online synchronous and asynchronous training and support. In this session, we call on fellow delegates to share their approaches and solutions to resolving these and related challenges.

This session is designed as a TeachMeet, in which delegates who opt to share their ideas give “nano-presentations” outlining a core problem, a tested approach, and key learning points for implementation by others.

Delegates who do not choose to present may still contribute actively by asking questions and participating in a reflective group discussion.

A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Learning outcome : 1. Participants will gain an understanding in techniques and approaches to key problems in supporting a large and diverse audience of service users. 2. Participants will analyse and identify the priority issues for their own context, and gain ideas for approaches to resolution for those issues.

Type of interactivity : A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Level : Intermediate

Target audience : This workshop is of interest to those involved in design / delivery of information and digital skills teaching, or those supervising teaching teams, who wish to exchange approaches to meet the learning needs of increasingly large and diverse clientele groups.

Preparation for the session : No

Biography and Bibliography
Fiona Brown, Marshall Dozier, Ruth Jenkins and Donna Watson are Academic Support Librarians, active in teaching good academic practice, information and digital skills, and in design of online and face-to-face teaching. We have extensive experience in 1-to-1, small group and large group teaching, from undergraduate to research scientist levels. We would like to share our experience and ideas, but in this session we really want to learn about your teaching ideas and innovations.
11:15am - 12:30pmWorkshop A-06
Room 106 
ID: 139 / Workshop A-06: 1
Workshop session
Topics: Technology Uptake
Keywords: Medical Subject Headings, translation, workflow, linked data, open source

Medical Subject Headings translation process in the times without MTMS

Filip Kriz, Lenka Maixnerova

National Medical Library, Czech Republic

With the National Library of Medicine (NLM Bethesda) abandoning the MeSH Translation Maintenance System (MTMS) the translating organizations must find a way to continue with their translation efforts while the organizations planning to begin translating need to look for other tools. We have developed an open-source system for MeSH translation workflow and data management - the project name is “MeSH Translation Workflow” aka MTW. The system has been designed to use the official MeSH RDF linked datasets ( which hopefully will not disappear in foreseeable future. MTW has been used in production since January 2019. We will present the project current state, its architecture and data model, main design goals and decisions, its documentation and possible deployment scenarios. A testing instance of the MTW web app will be available for participants to try hands-on the translation interface. We will provide basic instructions and support. Participants working in groups will try to: identify possible project limitations, evaluate the feasibility of MTW deployment at their organizations or possible involvement in the development, and summarize use cases for the translated MeSH datasets. Together we will create a roadmap for further development of MTW. We will then present results of the pre-workshop online survey of participants’ actual MeSH translation process and statistics and try to resolve the possible obstacles in their workflows or systems. Some questions remain open because the translation process has not yet been fully revealed by NLM. We want participants to share in discussion their view of the current situation and present their efforts in resolving the absence of MTMS.

Learning outcomes : The participants will: Understand MeSH linked data model design and its application for translation data management; Be able to use a new system for MeSH translation locally on their devices (PC, laptop); Learn how to translate MeSH in a new interface; Know how to convince a system administrator to deploy a new open-source software for MeSH translation; Be able to develop a use case for their translated MeSH datasets; Know how the other MeSH translating organizations are working; Meet new colleagues in the MeSH translation community.

Type of interactivity : Active participation - individual and group work, learning exchange through discussion.

Level : Intermediate

Target audience : Anyone interested in the different aspects of MeSH translation process or in the resulting MeSH datasets usage : colleagues from MeSH Special Interest Group; MeSH translators; Data managers; Metadata specialists; System integrators, software architects.

Preparation for the session : Yes

Biography and Bibliography
Filip Kriz, National Medical Library, Prague, Czech Republic
Head of Library Apps & Digitization Dept. A librarian, long-time system administrator, data wrangler, software developer and open source enthusiast

Lenka Maixnerova, National Medical Library, Prague, Czech Republic
Assistant Director of Department of Acquisition, Processing and Management of Collections. Manager of Czech MeSH translation, and of Bibliographia medica Čechoslovaca. Head of Association of Library and Information Professionals of the Czech Republic for Prague region.
11:15am - 12:30pmWorkshop A-07
Room 107 
ID: 173 / Workshop A-07: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (1)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

Tools, potential needs and areas related to specific steps in the research data life cycle will be explored. The participants will have the opportunity to indicate the areas where they are already involved or offering services, those they hope to add to their offering and those they believe have nothing to do with the library. We will discuss the results and see whether there seem to be a consensus or not on research data matters where librarians may play a role or distanciate themselves from.

The presenters will briefly mention the activities undertaken in their own context and we will investigate all toghether whether other insitutions have similar contexts (insitutional policy on RDM, national requirement for DMP, possibility of collaboration with other services, etc).

Each participant will eventually have the possibility to share useful resources, tips and/or key recommandations for success.

We intend to make available online (either only for the participants or for all, as will be defined at the end of the workshop) all the material and knowledge gathered during the workshop, so it can serve as a panorama and reusable knowledge bank.

During the workshop, participants will connect and exchange with colleagues.

Learning outcomes : After this workshop, each participant should be able to list research data management topics in which the library can play a role; give examples of concrete services provided by libraries with regards to research data management; justify the pertinence of developping a service linked to research data management; compare various services approaches and their implications; compare and contrast their own context with that of other institutions and countries; connect with other colleagues and benefit from their experiences; locate resources useful for their users and/or the development of their own services; develop partnership and collaboration with colleagues at other institutions for future activities; reflect on their offer and level of service and formulate wishes for future developments.

Type of interactivity : The workshop will be using various interactivity devices to stimulate exchanges and gather participants experiences and feedbacks. We will use an icebreaker and we will provide various opportunities for the participants to move around the room to vote, report feedback on sticky notes, etc…

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
Claivaz-Research Data Management services & the Library-173_a.pdf
12:30pm - 2:00pmL1: Lunch & Exhibitors visiting
Hallway, first floor 
1:00pm - 2:00pmSIG 2: SIG meeting PHIG

The Public Health Information Group (PHIG) of EAHIL is a forum for information professionals in public health libraries and information centres and all other information professionals interested in public health issues in Europe.

Room 103 
1:30pm - 2:00pmVendor session V-1: F1000
Room 119 
ID: 263 / Vendor session V-1: 1
Product presentation

Discover, write, publish: an open approach to the research lifecycle

Chris Murawski

F1000, United Kingdom

F1000 works with scholars, funders and institutions to improve the way research is communicated. We provide tools to facilitate collaboration among research groups and help researchers stay on top of the literature, as well as provide a publishing platform pioneering an open publishing model that is specifically built to support the authors.

We introduce F1000 Workspace, a reference manager, with streamlined features and flexibility of shared projects, enabling groups to simply share and capture large collections of articles.

We ensure researchers rarely miss an article with F1000Prime, a recommendation service powered by researchers for researchers. It has over 8,000 leading experts from across the globe monitoring the literature and giving researchers their opinion on the most impactful research.

Assisting researchers to share their knowledge and encourage learning, are focal themes covered by EAHIL. It is important for researchers to rapidly share evidence, which others can act on to make scientific advances. This is why we are actively involved in the development and support of the FAIR data principles to enhance reusability and reproducibility.

Please join us to talk about F1000Research, a platform that enables researchers to publish their research quickly and transparently through open access along with data and associated software. Our model ensures greater transparency in review, robustness and reproducibility of research.

Articles with data publicly available opens channels of collaboration between research groups. This dynamic way of publishing enables authors and reviewers to engage in a productive dialogue to improve the work. An approach that credits both the authors and reviewers for their input, giving readers a deeper context into how an article has evolved.

1:30pm - 2:00pmVendor session V-2: Wolters Kluwer
Room 114 
ID: 271 / Vendor session V-2: 1
Product presentation

AI at the Point of Care: The Value of Teaching VisualDx to Your Clinicians

Annechino Michael J.

Wolters Kluwer - Ovid, Finland

The presentation will address three main topics: The history and construct of differential diagnosis and clinical reasoning; Using and teaching technology at the point of care (POC); a product demonstration of VisualDx newest AI feature called DermExpert.

This presentation will take you through the journey that began with Dr. Larry Weed and the development of the problem-oriented health record. This created the foundation for electronic health record system design and the processes by which clinicians use symptoms, data, and clinical reasoning at the point of care.

This approach must be enhanced by technology as Dr. Weed railed against rote memorization to tackle diagnostic decision-making. VisualDx is set apart from other tools and we will show you why: We begin with the problem. We guide you through the process. We visualize the answer.

Finally, we will showcase the innovative new product feature from VisualDx called DermExpert – a take-a-picture feature on mobile devices that can analyze an image of a skin complaint and recognize the type of lesion to aid the physical exam at the point of care.

VisualDx is an award-winning, clinical decision support system that has become a standard medical professional resource at more than 2,500+ medical universities, hospitals, and other clinical sites world-wide. VisualDx combines problem-oriented search with the world’s best curated medical image library, expert knowledge & sophisticated machine learning algorithms to aid with differential diagnosis, variation, treatment, and patient communication.

1:30pm - 2:00pmVendor session V-3: Karger
Room 107 
ID: 266 / Vendor session V-3: 1
Product presentation

Open Access and the Changing World of Scholarly Research

Moritz Thommen, Julia Kersebaum, Bayley Beth

S. Karger AG, Switzerland

Radical changes are afoot in scholarly publishing, and the needs of libraries
and all stakeholders are evolving. Open Access is a key element and driver of
change, but there is much more to it. To meet the challenges and help the
institutions we serve thrive in this brave new world, Karger has shaken up its
organization and its activities.

Institutes and publishers have always shared a core mission: to help knowledge reach the people who need it. But Open Access is re-defining the roles of libraries/institutions and publishers. We are no longer only talking about selling and acquiring content. Now, our focus is shifting to filtering, generating and publishing content – content that matters. This means that the entire research cycle is coming into the picture. How can we as a publisher ensure we are covering and serving the evolving needs of institutions and libraries, or, as Karger puts it, “connecting and advancing health sciences?” Karger is embracing the revolution. By diversifying our services, Karger aims to intensify our cooperation with libraries and institutions as their roles are transformed, too.

1:30pm - 2:00pmVendor session V-4: Third Iron
Room 117 
ID: 267 / Vendor session V-4: 1
Product presentation

Improving Researcher Workflow with One-Click Access to Content in Discovery Services, PubMed, and the Open Web.

Aaron Maierhofer

ThirdIron, United States of America

In 2011, authors of the influential article “Shapes in the Cloud” wrote, “The barometer of user expectations for searching library resources has been defined by Google.” Today, user expectations have evolved so this sentiment can be restated as “The barometer of user expectations for access library resources has been defined by SciHub.”

Clinicians and researchers expect the process of accessing articles to be fast, seamless and intuitive. Yet for most, getting to full text means going through link resolvers, a process that many users find as a time consuming and often confusing process of clicking through multiple screens. In fact, studies shows that an increasing number of users conduct their searching and look for full text outside the library because it is perceived as faster and easier.

To address this problem, Third Iron developed LibKey, a technology that simplifies and expedites the path to content. Over the past year, hundreds of libraries have integrated LibKey technology into PubMed and commercial discovery services to deliver one-click access to millions of subscribed and open articles. This session reports on how these integrations are being used, what the data shows about their use, and how simplifying access to content can be extended in new ways. All in a way that benefits users and keeps libraries central to the research process.

1:30pm - 2:00pmVendor session V-5: NEJM (Starts at 1:40 pm)
Room 118 
ID: 268 / Vendor session V-5: 1
Product presentation

NEJM Group supports the entire patient care continuum

Patrice Skelley

NEJM Group, United States of America

NEJM Group is well known for publishing groundbreaking medical research in its flagship journal, the New England Journal of Medicine. But did you also know that we offer specialty resources for residents and medical students? Or multimedia tools to help busy clinicians test their diagnostic skills or brush up on medical procedures? Or content to help health care executives lead change and improve patient care within organizations? We even have a website with articles and resources just for medical librarians. Come learn about these free resources, and you’ll also be among the first to hear about our new journal, NEJM Catalyst Innovations in Care Delivery, which will be launching in January 2020.

2:00pm - 3:15pmWorkshop B-01
Room 103 
ID: 174 / Workshop B-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (2 - an UnConference)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

This workshop will provide the opportunity for librarians to discuss with colleagues of matters related to research data management services and the role of the libarians on this subject.

It will build on the previous workshop "Research Data Management services & the Library: where do you stand ? (1)", which should generate reflexions and prompt questions and wishes to further investigate or discuss some research data management subjects of various kinds.

The agenda will be participants-driven but one can expect questions such as: is it the role of the library or not ? what kind of services can librarians offer with regards to Electronic laboratory notebooks, data anonymisation, …? How do librarians develop their competencies and prepare for these new roles? etc.

This second workshop is intended as a place to dig further and investigate more precise topics brought by the participants or the organizers. It can be taken in itself for participants who already have topics they want to discuss with pairs, or be taken as a sequel to the first workshop.

Learning outcomes : During the workshop, participants will connect and exchange with colleagues.The participants will be able to draw connections among ideas; examine questions and problems linked to research data management at their institution; argue to justify a stand or a decision; gather various feedbacks and points of view, discuss experiences, and eventually formulate a synthesis.

Type of interactivity : The workshop will be based on the "Open Space Technology (OST)" methodology. This allows any participant to bring to the session elements of interest that s/he wishes to discuss with pairs. The exact agenda is therefore participant-driven in an open and friendly to all space. Groups are not fixed and participants may change group when they feel they have contributed all they could or when they wish to participate in another group. The organisers will rely on participants to bring along topics but they have some in reserve if necessary.

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
2:00pm - 3:15pmWorkshop B-02
Room 035 
ID: 202 / Workshop B-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Leadership development, Management; Knowledge Mobilization; Mentoring; Strategic Planning

Developing new leaders: Learn from the Canadian experience based upon a unique leadership institute presented by the Canadian Health Libraries Association (2 x 75 min)

Sandy Iverson1, Miriam Ticoll2

1St. Michael's Hospital, Canada; 2Canadian Health Libraries Association

The Canadian Health Libraries Association /Association des bibliothèques de la santé du Canada (CHLA/ABSC) recently planned and launched its first ever leadership institute. The Leadership Institute is designed for health science librarians who want to develop strategic approaches to mobilizing knowledge and enabling informed decision-making at senior levels within their organizations. The goal is to build the capacity of participants to develop an approach to leadership that integrates five major components of leadership development (Understanding of self; Understanding of Context; Organizational analysis/Systems Thinking; Relationships for multi-directional influence and Change management ) while also engaging with current and emerging topics challenging health librarians such as artificial intelligence, text mining, personalized medicine, technological integration, open access, open science, metrics, etc.

This workshop will provide an opportunity for you to learn about the CHLA/ABSC initiative and what we learned from it, but also to engage in conversations about some of these themes and topics. The workshop will enable participants to reflect on their own leadership practices and share their thoughts and experiences, as we collectively grapple with some of the challenging questions that arose during the Institute such as:

  • How do we successfully advocate for library and information services within our organizations?
  • What is the main value-add that librarians bring to the table, now that searching is done by everyone, including possibly the next iteration of IBM’s Watson?
  • How can we successfully articulate and use our organization’s values to enhance engagement with the library?
  • How can we develop action plans to continuously monitor and respond to external changes that impact the internal operations of our organizations?
  • Finally, participants will have an opportunity to discuss and decide on the most burning issues for library leadership in the European context.

Learning outcomes : Participants will gain an increased understanding of the complexities of leadership in the changing health information services landscape. They will be able to articulate the five major components of the leadership program developed and delivered by the CHLA/ABSC Leadership Institute. They will have experienced an opportunity to critically analyze how potential leaders in the Canadian context have approached some of the more challenging leadership challenges facing our profession, and to express how they understand these issues from their own perspective and location. Participants will be able to apply a health library oriented framework for leadership in the contexts in which they work.

Type of interactivity : This workshop will integrate 2 or more interactive methods such as small group discussions; pyramid discussions and/or dotmocracy. While the final format may vary, it is likely that the workshop will include:

  • a short introduction to the Canadian leadership institute (its background, key components and lessons learned)
  • small group discussions on specific key topics
  • pyramid discussion or dotmocracy exercise for developing consensus on primary leadership development needs

Level : Intermediate

Target audience : Managers, Leaders, Aspiring leaders

Preparation for the session : No

Biography and Bibliography
Sandy Iverson is president of the Canadian Health Libraries Association 2019/20. Her professional position is as manager of the Health Information and Knowledge Mobilization program at St Michael’s Hospital in Toronto. She holds graduate degrees in Library Science and Adult Education. Her professional interests include health and information literacy, leadership development, measurement and evaluation, and bibliotherapy. Sandy is also a practicing psychotherapist in the province of Ontario.

Miriam Ticoll has been a leader in health librarianship in Canada for over two decades. Miriam is a past President of the Canadian Health Libraries Association/ Association des bibliothèques de la santé du Canada (CHLA/ABSC) and a recipient of the Lifetime Achievement Award from CHLA/ABSC. She currently works as a consultant in the health-related not-for-profit sector.
2:00pm - 3:15pmWorkshop B-03
Room 104 
ID: 216 / Workshop B-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Innovation, organizational; Evidence-based practice; Information specialists; Knowledge management; Decision making

Embedding knowledge in the transformation of healthcare: a manifesto (2 x 75 min)

Alison Turner1, Suzanne Wilson2, Anne Gray3

1NHS Midlands and Lancashire Commissioning Support Unit, UK; 2Northumberland, Tyne and Wear NHS Foundation Trust, UK; 3Arden and Greater East Midlands Commissioning Support Unit, UK

In a climate of increasing financial pressure and rising demand, health and social care economies around the world face the challenge of developing new and innovative models for delivering health and care services. A clear knowledge base is needed for: understanding the problems which need addressing; designing appropriate solutions; implementing change and evaluating against outcomes. There is a growing recognition of the complexity, ambiguity, volatility and uncertainty inherent in transformation – this suggests a more dynamic approach is needed to embed knowledge-based decision making. Patrick Mitchell, Health Education England, has recently talked of the role of librarians in delivering information to the bedside and the boardroom. The clinical librarian model has transformed the use of evidence in patient care – it’s time now for librarians and knowledge specialists to shape new roles and services to effect a similar revolution to embed knowledge in strategic decision making.

The workshop will start with a short storytelling session, where contributors will share their experiences of working in this space and engaging with strategic decision makers. Each contributor will pose a question which will form the basis of discussions, in a Knowledge Café format. Participants will then be invited to share reflections, to co-create a “Manifesto” for the involvement of librarians and knowledge/information specialists in strategic change.

Learning outcomes : The main aim of the workshop is to consider the role of library and information professionals in supporting evidence-informed strategic change in healthcare. This will be achieved by: Learning about the context of healthcare transformation and the specific needs and preferences of decision makers; Identifying the opportunities for librarians and knowledge specialists; Discussing enablers and barriers to expanding roles and services to meet the needs of strategic decision makers; Reflecting on next steps and development needs; Understand the contextual factors influencing how decision makers use knowledge and evidence; Analyse the unique service offer of library, knowledge and information services; Apply learning to reflect on their own strategies to identify and act on opportunities locally.

Type of interactivity : This workshop will use different methods to allow participants to engage, reflect and share. The workshop is centred on the concept of co-creating a “manifesto” to explore and promote the role of library, knowledge and information professionals in large scale strategic change in healthcare, for example, the design, delivery and implementation of new models of care.

Following a short storytelling session (approx. 30 minutes), where 2-3 contributors will share their experiences, touching on opportunities and challenges, we will organise participants using the knowledge café format (approx. 1 hour). This format is well suited to enabling people to share reflections and experiences. We will then build on this by inviting participants to work in small groups to contribute reflections and ideas, organised by themes emerging from the knowledge café, and thus, co-create a draft “manifesto”. The manifesto will be shared online as a working document, following the conference.

Level : Introductory/Intermediate

Target audience : This workshop is open to anyone with an interest in developing their service to better support large scale change programmes in healthcare. It is likely to be relevant to library and knowledge staff working in health services/providers, support services, academic institutions and policy and research centres.

Preparation for the session : No

Biography and Bibliography
Alison Turner (Managing Consultant, NHS Midlands and Lancashire Commissioning Support Unit) is passionate about providing actionable insights for decision makers, in her role leading an evidence analysis service which provides support for health services transformation and strategic planning.

Suzanne Wilson (Head of Library and Knowledge Services, Northumberland, Tyne and Wear NHS Foundation Trust) is supporting the use of evidence and evaluation in the move towards an Integrated Care System for mental health services in the North of England.

Anne Gray (Knowledge Officer, NHS Arden and GEM Commissioning Support Unit) provides tailored evidence, resources and knowledge services to support decision makers, through horizon scanning, desk research and knowledge management.
Turner-Embedding knowledge in the transformation of healthcare-216_a.pdf
2:00pm - 3:15pmWorkshop B-04
Room 212 
ID: 246 / Workshop B-04: 1
Workshop session
Topics: Technology Uptake
Keywords: systematic review, machine learning, crowdsourcing, artificial intelligence, technology

Human and artificial intelligence: new technologies and processes to find studies for systematic reviews ( 2 x 75 min)

James Thomas1, Anna Noel-Storr2, Claire Stansfield1

1EPPI-Centre, UCL, United Kingdom; 2Radcliffe Department of Medicine, University of Oxford, United Kingdom

BACKGROUND: The large and growing number of research publications, coupled with poor search precision, can make identifying all studies eligible for inclusion in a systematic review both challenging and time consuming. Machine learning and text mining technologies have great potential, but may best be considered as aids to human effort, rather than replacements. Emerging approaches to finding research are not limited to technological solutions though, and new human processes – including ‘crowdsourcing’ - are showing that it is possible to make the study identification process more efficient.

AIMS: To present, and for participants to have hands-on experience with, some of the latest automation and crowdsourcing tools to support study identification in systematic reviews. To consider critically the evidence base that supports the use of the tools. To discuss their use as a group, and how users might contribute to their further development and evaluation

CONTENT: We will outline and experience the ways in which new technologies are being applied to searching and study selection in systematic reviews. We will provide overviews of: Current applications for searching, including approaches that aim to improve sensitivity and/or precision, or to aid database translation; Current applications for study selection, including approaches that aim to reduce the number needed to screen or expedite quality assurance; Living systematic reviews: how we can utilise new technologies to maintain the currency of a given review – or suite of reviews; How some study identification tasks can be carried out at scale – outside the scope of individual reviews – making study identification much more efficient, and reducing duplication of effort on a global scale.

We will also summarise and discuss the current evidence base to consider as a group how mature particular technologies are, whether they are ready for use, or what additional development and evaluation is necessary.

Learning outcomes : Participants should be able to: Differentiate some ways that new technologies and processes – including machine learning, text mining and crowdsourcing - help with study identification; Be familiar – and have interacted – with some of the latest tools which utilise these new technologies and processes; Be developing a critical awareness of the evidence base and the issues that need to be borne in mind when using these tools; Have an introductory understanding of how some of the new technologies work.

Type of interactivity : Most of the time will be devoted to hands-on experience with tools, and discussion about their use. Please bring a laptop / tablet with you to try the online tools for yourself. We will adopt the following pattern of activity for each technology we cover:

  1. Introductory presentation to include: how the technology works, how it can be used, and what evidence is available to support its use;
  2. Individual and paired hands-on experience with using the tool;
  3. Group discussion (with feedback) on the strengths and weaknesses, acceptability and usability of the tool.

For those who attended our EAHIL workshop in 2018, this year’s workshop will additionally cover crowdsourcing as well as providing up-to-the-minute overviews of the latest technologies and their evaluations. A new theme will be a focus on human-machine interaction: rather than thinking that the machine will be able to do all the work, we consider how the human and machine together are able to achieve more than either operating alone.

Level : Intermediate

Target audience : Information specialists, librarians, and review authors; also of relevance for commissioners and users of reviews

Preparation for the session : No

Biography and Bibliography
James Thomas is Professor of Social Research and Policy at the EPPI-Centre, UCL, London. His research is centred on improving policy and decision-making through the use of research. He has written extensively on research synthesis, including meta-analysis and methods for combining qualitative and quantitative research in mixed method reviews. He also designed EPPI-Reviewer, software which manages data through all stages of a systematic review, which incorporates machine learning/AI. He is principal investigator of the Evidence Reviews Facility for the Department of Health and Social Care, England, a large programme of policy-relevant systematic reviews with accompanying methodological development. James is co-lead of Cochrane ‘Project Transform’ which is implementing new technologies and processes to improve the efficiency of systematic reviews. He is also co-investigator on a major Collaborative Award from the Wellcome Trust, led by Susan Michie (UCL), to develop novel technologies to organise, synthesise and present the behavioural science literature.

Anna Noel-Storr has worked for Cochrane since 2008 as an information specialist for the Cochrane Dementia and Cognitive Improvement Group based at the University of Oxford. During that time she has played a leading role in the development and implementation of crowdsourcing in health evidence production. This began with the 'Trial Blazers' study for which she won the Thomas C Chalmers Award in 2013. Since then, she has led a number of initiatives exploring the role of crowdsourcing and citizen science in systematic review production and evidence synthesis. She currently leads Cochrane Crowd, a component of Cochrane ‘Project Transform’.This work involves the development of a crowd platform offering willing contributors a range of micro-tasks to dive into, all of which are designed to enhance Cochrane’s content and speed up the review production process without any compromise on the exceptionally high quality expected of Cochrane systematic reviews.

Claire Stansfield is an Information Scientist at the EPPI-Centre, UCL Institute of Education, London and is involved in developing and applying research methods for systematic literature searching across a range of policy areas in health promotion, public health, social care and international development. She also supports research groups internationally to learn and use literature searching methods for systematic reviews, particularly within the international development field.

Thomas J, Noel-Storr A, Marshall I, Wallace B, McDonald S, Mavergames C, Glasziou P, Shemilt I, Synnot A, Turner T, Elliott J; Living Systematic Review Network. Living systematic reviews: 2. Combining human and machine effort. J Clin Epidemiol. 2017 Nov;91:31-37. doi: 10.1016/j.jclinepi.2017.08.011
Thomas-Human and artificial intelligence-246_a.pdf
2:00pm - 3:15pmWorkshop B-05
Room 105 
ID: 182 / Workshop B-05: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: research data management, competence mapping

Competences needed for research data management in libraries - Do we need right skills or the right persons? (2 x 75 min)

Mari Elisa "MEK" Kuusniemi1, Siiri Fuchs1, Katri Larmo2, Tiina Heino2

1Helsinki University Library, Finland; 2Terkko Medical Campus Libarary, Helsinki University Libarary, Finland

When supporting RDM, different skills and subject specific competencies are needed. The depth and frequency in which each skill/special competency is necessary, depends on the expert role. E.g. the prime comptencies of an "educator & marketing expert" might be different than those of an "developer & coordinator". In this workshop we explore together the ideas of each participant: what are the skills needed in each role, and how frequently. Each participant reflects to her/his own skills and roles as well as the big picture.

Learning outcomes : By doing pre-tasks, group working, interactive and individual reflection, participants create "architypes of RDM professional roles", as well as combination of skill sets needed to fulfill those roles. Each participant reflects both in a personal and in an organizational level. The metacognitive knowledge created will help to meet expectations of an RDM expert in an ambitious but still realistic level, as well as map the needed continuing professional development. The participants will discover his/her current competency level as well as which skills are the most crucial in her/his role and which can be left in the responsibility of other expert colleagues. The workshop will also be useful for mapping the possible needs for recruiting new RDM experts.

Type of interactivity : Pre-task: See the table in p. 10, to get an overview of library RDM services: Reeves Flores et al. (2015), Libraries and the Research Data Management Landscape,

Level : Intermediate

Target audience : Anyone working with research data management (RDM) related services or responsible in organizing those services.

Preparation for the session : Yes

Biography and Bibliography
Mari Elisa "MEK" Kuusniemi, Research services, Helsinki University Library. MEK is a science information specialist and part of the research services team. Her main task is to develop the research data management services of the library.

Siiri Fuchs, Research services, Helsinki University Library. Siiri is a science information specialist working in Data Support with background in biological sciences.

Katri Larmo, Terkko Medical Campus Library, Helsinki University Library. Katri is an information specialist and part of the research services team.

Tiina Heino, Terkko Medical Campus Library, Helsinki University Library. Tiina is an information specialist, main task coordinating and having courses in information retrieval at the University of Helsinki, Medical Campus.
2:00pm - 3:15pmWorkshop B-06

The start of the session is postponed to 2:15 pm in order to allow participants enough time to get to the Main Library Building.

Main Library, auditorium 
ID: 196 / Workshop B-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Systematic review service, Fishbowl discussion, Exchange of experiences, Best practice

Setting up a systematic review service – Experiences, tips, and questions. A fishbowl moderated by three different libraries (2 x 75 min)

Hannah Ewald1, Heidrun Janka2, Volker Braun3

1University Medical Library, Switzerland; 2University of Bern Medical Library, University of Bern, Switzerland; 3Library of the Medical Faculty Mannheim, Heidelberg University, Germany

Three session moderators who have been or are currently involved in setting up a systematic review service, Hannah Ewald, Heidrun Janka and Volker Braun, will share their experiences in a short presentation (~10 minutes). The presentation will set the stage for a plenary discussion. Colleagues of all levels of experience can share their knowledge, give helpful insights in their work, engage in the discussion, or raise questions and issues relevant to different settings. Session content will include helpful information, obstacles on the way and how they were overcome, dos and don’ts, tips and tricks, potential collaborators, fee-based yes/no – cost scheme, billing modalities, acknowledgement versus co-authorship.

Learning outcomes : Evaluating criteria for a successful systematic review service. Analyzing if and how a systematic review service is a valid option for one’s own setting. Applying input from roundtable discussion into practice. Creating a network of peers involved in systematic review services.

Type of interactivity : The fishbowl is an opportunity for participants to get together in an informal setting to examine issues around a specific topic. Chairs will be assembled circularly – this is the “fishbowl”. After introduction of the topic by the moderators, any member of the audience can, at any time, occupy an empty chair at the center of the fishbowl and join the conversation, ask questions or share experience. To give everyone the opportunity to speak, speakers within the fishbowl should leave whenever someone new joins the fishbowl.

Level : Introductory

Target audience : Information specialists who know what systematic reviews are, who are familiar with the different steps, and who offer services around systematic reviewing.

Preparation for the session : No

Biography and Bibliography
Hannah Ewald works as information specialist and researcher at the University Medical Library in Basel and at the Department for Clinical Research of the University Hospital Basel. She has been involved in setting up a systematic review service since November 2017, works are ongoing. Hannah has a background in Physiotherapy and Public Health and holds a PhD degree in Epidemiology.

Heidrun Janka is a Medical Information Specialist working at the University of Bern Medical Library. She is involved in curriculum development for the Medical Faculty and conducts systematic searches for researchers and clinicians from the University Hospital in Bern. A systematic review service has recently been established at the Medical Library in Bern which is in continuing development. Heidrun holds a master degree in Biology and in Library and
Information Science.

Volker Braun works as a librarian at the Medical Faculty Mannheim of Heidelberg University and conducts systematic searches since 2014 together with his colleague Maurizio Grilli. The service wasestablished 2013 by Maria-Inti Metzendorf who is now working as an Information Scientist at the Cochrane Metabolic and Endocrine Disorders Group in Düsseldorf.
2:00pm - 3:15pmWorkshop B-07
Room 106 
ID: 198 / Workshop B-07: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: professional advocacy, evidence synthesis, special interest groups, collaboration

The future of dynamic Special Interest Groups in EAHIL: Shaping the scope and activities of the new Evidence-based Information SIG (2 x 75 min)

Marshall Dozier1, Alicia Fátima Gómez-Sánchez2, Krizia Tuand3, Thomas Vandendriessche3

1University of Edinburgh, United Kingdom; 2Spanish Foundation for Science and Technology; 3KU Leuven, Belgium

This workshop has two core aims: Firstly, to use a highly participative format to formulate the scope and activities of the new special interest group (SIG) in Evidence-based information.

Secondly, to take the same approach to explore how the new SIG can more effectively operate within EAHIL.

1. Scope and activities of the Evidence-based information SIG: Evidence-based medicine and evidence-based practice includes the use of the best available research evidence to guide decision-making. Considering the impact of systematic reviews and other evidence-based products in decision-making, the method for comprehensively gathering the information about a specific, well-defined health issue is extremely important to ensure conclusions are based on the best available evidence and to reduce bias. However, Gómez-Sánchez et al. (EAHIL 2016) and Jane Falconer (EAHIL 2018) respectively shared similar results to prior studies pointing out that the search strategies accompanying systematic reviews continue to be often badly reported or to show a very poor methodological quality. Through the Fishbowl discussion format, all interested participants can contribute to a formulation of the SIG's priorities, aims, scope and activities, which could include: supporting knowledge exchange; providing and supporting continuing professional development for health librarians and researchers; working with publishers of medical journals; advocating for inclusion of librarians as editors in peer-review processes; collaborating with other interest groups or projects and support the dissemination or development of international standards.

2. Effective SIG operations: EAHIL members have identified challenges to SIGs: lack of activity between annual meetings; difficulty scheduling and lack of time for effective meetings during conferences/workshops; providing ways for members who cannot travel to participate in the group discussions. Workshop participants will discuss and identify modes of operation that support engagement throughout the year and for geographically distributed collaborators. This part of the workshop will be of interest to other EAHIL SIG leaders.

Learning outcomes : Participants will : 1. Gain an understanding of the key quality issues in methods and reporting of evidence syntheses. 2. Analyse and identify the priority issues in this area, and gain ideas for approaches to resolution. 3. Create a collective plan for the scope of the new SIG, its activities, and operating methods that the SIG can adopt to explore how SIGs can be more effectively participative in EAHIL. 4. Learn about and apply the Fishbowl technique.

Type of interactivity : A moderated Fishbowl design will be used, in which a small number of individuals will be invited to prepare short "position statements" to initiate discussion and debate among the whole group. The points raised will be recorded and the discussion will lead to the formulation of the SIG's scope, types of activities, and actions for next steps.

Level : Intermediate

Target audience : This workshop is primarily of interest to those who wish to have a more active role in improving the quality of methods and reporting of evidence syntheses. The second part of the session would also be of interest to existing SIG leaders who would like to explore ways of transforming group interactions to be less dependent on very brief annual face-to-face meetings.

Preparation for the session : No

Biography and Bibliography
Marshall Dozier (University of Edinburgh). Active in systematic review support and in design of online group interactions.

Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager.

Krizia Tuand (KU Leuven). Active in systematic review support and teaching information literacy.

Thomas Vandendriessche (KU Leuven). Active in systematic review support, teaching information literacy and providing Research Data Management support.
3:15pm - 3:45pmCoffee Break
Hallway, first floor 
3:45pm - 5:00pmSpecial session 01
Main Library, room 114 
ID: 261 / Special session 01: 1
Special session

"EAHIL Basel Escape game"

Marylène Grzesiak1, Adélaïde Offner1, Jolanda Elmers2

1Bibliothèque psychiatrique universitaire de Lausanne, Switzerland; 2Bibliothèque universitaire de médecine de Lausanne, Switzerland

An escape room is a physical interactive adventure game, where participants must find a way to escape a room within a specific time limit by strategically solving puzzles and riddles, using clues and sometimes hints. This game is highly interactive, dynamic, and most importantly, it promotes teamwork, communication, problem-solving skills and a lot of creative thinking. Academic and public libraries have used escape rooms for staff development workshops, library orientations, and library instruction. If you want to experience a fun, immersive, live action escape game, specially developed and organized for EAHIL delegates by your Swiss colleagues from the Lausanne medical libraries, join us. Please note that the number of participants is limited to 15.

3:45pm - 5:00pmWorkshop B-02 Cont'd: Developing new leaders
Room 035 
3:45pm - 5:00pmWorkshop B-03 Cont'd: Embedding knowledge in the transformation of healthcare
Room 104 
3:45pm - 5:00pmWorkshop B-04 Cont'd: Human and artificial intelligence
Room 212 
3:45pm - 5:00pmWorkshop B-05 Cont'd: Competences needed for research data management in libraries
Room 105 
3:45pm - 5:00pmWorkshop B-06 Cont'd: Setting up a systematic review service
Room 107 
3:45pm - 5:00pmWorkshop B-07 Cont'd: The future of dynamic Special Interest Groups in EAHIL
Room 106 
3:45pm - 5:00pmWorkshop C-01
Room 103 
ID: 178 / Workshop C-01: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Librarian Research, Research Topics, Research Questions

Identifying Research Ideas in Your Day-to-Day Work

Sandy Campbell

John W. Scott Health Sciences Library University of Alberta, Canada

Not knowing how to start a research project and not being able to identify a research subject sometimes prevent health librarians from undertaking research. This practical and hands-on session is designed to generate research ideas from the daily experiences of health librarians. Participants engage in individual exercises, small group activities and a large group exercise to generate research topics and begin shaping them into research questions. Opportunities for collaboration among group members may also be identified.

Learning outcomes : Participants will identify specific day-to-day work experiences which they will compare with eight common kinds of research questions. They will reframe their day-to-day work experiences as research opportunities. Participants will evaluate the research questions that they have created for practical application and appropriateness to their work environment.

Type of interactivity : Practical individual exercises, small group work, large group discussion. To prepare for this session, participants should think about things that happen in their workplaces that give them joy, make them frustrated, make them hopeful or worried about the future of their work or the profession or puzzle them, as well as important trends that will impact their workplaces.

Level : Introductory

Target audience : Early career librarians and any librarian who is wants to do research but is having difficulty getting started.

Preparation for the session : Yes

Biography and Bibliography
Sandy Campbell is a health librarian at the University of Alberta in Edmonton, Canada. She has a professional interest in librarian research activities and recently co-authored a study on the research support needs of Canadian health librarians. She has presented this workshop locally and internationally.
5:00pm - 6:00pmSIG 3: SIG meeting Metrics

The Evaluation and Metrics group brings together and connects all members who are interested in research impact and its measurement.

Room 103 
6:00pm - 7:30pmNetworking event 1: Welcome reception

The welcome reception will take place at Wildt'sches Haus, Petersplatz, an historical baroque building

Wildt'sches Haus, Petersplatz 

Date: Wednesday, 19/June/2019
7:50am - 6:00pmRegistration and information desk : open all day
Hallway, ground floor 
8:00am - 9:00amSIG 4: SIG meeting TrEDMIL

>The Training, Education and Development for Medical Information and Library professionals (TrEDMIL) works to identify and provide training and education opportunities for our profession, both for new entrants to the profession, and for practitioners who need to update and develop their skills and knowledge.

Room 111 
9:00am - 10:15amWorkshop D-01
Room 104 
ID: 241 / Workshop D-01: 1
Workshop session
Topics: Impact + Assessment
Keywords: research support, research evaluation, research impact, bibliometric, altmetrics

Let's work together on a publication strategy guideline

Alicia Fátima Gómez Sánchez1, Giuse Ardita2, Valeria Scotti3

1Spanish Foundation for Science and Technology; 2Istituto Superiore di Sanità, Italy; 3Fondazione IRCCS Policlinico San Matteo Foundation

Many information professionals are expected to guide their institutions about metrics and impact, and they are deeply aware that a proper and well-defined publication strategy is something that would help to raise the visibility and the impact of research.

The idea for such a workshop arises from the needs addressed by the members of the Metrics and Evaluation SIG about the lack of material to be used for training and research support purposes. Therefore, it would be helpful to have a general document with the main issues related on how to help researchers to develop publication strategies.

The aim of this interactive workshop is to bring together a group of librarians and information specialists that want to share knowledge and exchange ideas about the key aspects to be included in a good publication strategy. This should include a wide range of issues such as responsible use of metrics, traditional metrics, altmetrics, use of impact factor, etc. Additionally several issues within open access to publications and data will be addressed. Because participants will come from different countries, and both traditional bibliometric and alternative metrics are used very differently in each country, and open access mandates are different, one of the benefits will be to compare national assessment experiences (i.e. around impact factor) to develop new ideas and strategies in publication process.

The proposed methodology based on collaborative co-authored writing, in particular writing together side-by-side methodology, where several persons, by thinking aloud together, negotiating and refining the content, compose a text.

The result of such an exchange is to develop a consensus document with some general ideas to develop a publication strategy guideline for researchers or institutions. Hopefully new ideas and strategies will arise, and the intention is to share this document via open access repositories and in the EAHIL Metrics and Evaluation SIG site.

Learning outcomes : Understand the use and implications of bibliometric and altmetrics indicators, resources, as well as services related to open access and predatory publishing; Apply previous knowledge to the different steps of the publication cycle, considering the differences between countries; Evaluate and compare pros and cons of different evaluation models; Create a publication strategy proposal.

Level : Intermediate

Target audience : Librarians involved in providing scholarly publication and research support. Members of the EAHIL Metrics

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager. Prior to that she was Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), and Head of the Library at the Spanish National Center for Cardiovascular Research (CNIC). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Giuse Ardita works at the Istituto Superiore di Sanità: Knowledge Service – Library. She has been working for many years in research assessment field. She is administrator of ResearcherID profiles created for affiliated researchers. She provides support and training for all evaluation issues, grant applications and research reporting.

Valeria Scotti since 2009 has been working as a Health Information Librarian at IRCCS Policlinico San Matteo Foundation. During these years, she was lecturer in several courses on bibliometric indicators, bibliographic research, systematic reviews, and on various health information topics and she fell in love with alternative metrics.
9:00am - 10:15amWorkshop D-02
Main Library, auditorium 
ID: 247 / Workshop D-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Strategic planning, institutional alignment

Meaningful and Strategic Alignment – A Roadmap for Library Success

M.J. Tooey

Health Sciences and Human Services Library, University of Maryland, Baltimore, United States of America

It is important for libraries to have strategic plans aligned with institutional vision and missions. Libraries often develop their plans in a “library knows best” vacuum without really building their strategic plan from the user perspective. Our assumptions regarding the needs of our key stakeholders is often clouded by history and tradition and by asking the wrong questions of our communities.

Attendees should bring their current institutional strategic plans and any existing library strategic plans, translated into English. During the workshop we will look at the strategic plans and work together in small groups on development of strategies for each library, sharing ideas and suggestions. Each attendee will at least leave with a roadmap for plan development.

We will discuss identifying key stakeholders, developing key questions to ask, methods for asking the questions, and developing SMART (Specific, Measurable, Achievable, Relevant or Results-Oriented, Time-bound) goals.

Learning outcomes : By the end of this workshop attendees will: Discuss and understand the importance of strategic plans aligned with institutional visions and missions; Examine, share, and discuss their unique institutional attributes and challenges; Develop open-ended questions for use when working with key stakeholders; Share strategies for gathering feedback from key stakeholders; Discuss feedback analysis; Understand the definition for, and importance of SMART goals when developing strategic plans; Create a strategic planning action plan for the home library

Type of interactivity : Practical exercises reviewing institutional strategic plans. Group work. Guided conversation.

Level : Intermediate

Target audience : Library Managers or directors needing to position their libraries for a relevent future

Preparation for the session : Yes

Biography and Bibliography
M.J. Tooey is Associate Vice President, Academic Affairs and Executive Director of the Health Sciences and Human Services Library at the University of Maryland, Baltimore. She is the Director of the National Network of Libraries of Medicine’s Southeastern Atlantic Region and the National DOCLINE Coordinating Office. Tooey served as president of the Medical Library Association (2005-2006) and the Association of Academic Health Sciences Libraries (2012-2013). She is a Fellow of MLA and a Distinguished Member of the Academy of Health Information Professionals. She received the 1997 MLA Estelle Brodman Award and was the 2016 MLA Janet Doe Lecturer. In 2011 she received the Distinguished Alumni Award from the University of Pittsburgh’s iSchool. Tooey is the author or co-author of over 200 chapters, articles, presentations or posters. Her professional interests include leadership, emerging trends, library innovation and design, ethics, and mentoring.
9:00am - 10:15amWorkshop D-03
Room 103 
ID: 126 / Workshop D-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: interactive workshops, workshop methods, competencies, leadership skills

Better than presentations – workshop facilitating skills as new competencies for (health) library professionals – introducing and testing interactive methods (2 x 75 min)

Ghislaine Declève1, Karen Johanne Buset2, Tuulevi Ovaska3

1Université catholique de Louvain, Belgium; 2Norwegian University of Science and Technology, Norway; 3University of Eastern Finland, Finland

As the boundaries of health librarianship keep expanding we need all kinds of new competencies. These competences include also skills and methods that can be used in managing libraries and in developing services together with the library users. They can be used also in teaching information literacy to students and in training researchers and library staff. These new skills and methods include planning and leading interactive workshops.

Our workshop provides tools for information professionals interested in facilitating such workshops. It can be useful also for colleagues who want to take the most of attending such workshops.

We will introduce the planning process and several different interactive methods that are easy to implement. The participants will have the opportunity to practice the methods and to add these skills to their professional competencies.

Learning outcomes : Knowledge of planning and facilitating interactive workshops; Getting to know different workshop methods; Practicing interactive workshop methods; Comparing workshop methods and their usability in professional setting; Preparing an interactive mini-workshop

Type of interactivity : Participants will have the opportunity to practice various techniques and methods facilitating interactivity and dialogue. Among them World Café (or Knowledge Café) and Fishbowl, effective and flexible formats for hosting large group dialogue, or Speed dating, Focus group, Brain-writing Pool and even Dreaming, techniques which encourage exchanges in smaller groups.

Level : Introductory

Target audience : Library and information professionals interested in leading interactive workshops and also those who may find the threshold of attending such workshops too high.

Preparation for the session : No

Biography and Bibliography
Ghislaine Declève is Head of the Health Sciences Library of UCLouvain, Belgium. Professional interests are turning libraries into learning centers, international cooperation, evidence-based library and information practice, library benchmarking. Member of the EAHIL Board.

Karen Buset is Head of Medicine and Health Library at NTNU, Norway. Professional interests are library planning and the library as a place; Emerging technologies and use of social media in marketing and communication, Learning technologies and Professional development. Member of the EAHIL Board. Twitter: @karenbuset

Tuulevi Ovaska, University of Eastern Finland Library, has been a librarian since 1990, and a health librarian since 2003. Her professional interests include, but are not limited to, benchmarking, evidence-based library and information practice, communications and marketing. Member of the EAHIL Board. Twitter: @TuuleviUEFlib.
Declève-Better than presentations – workshop facilitating skills as new competencies for-126_a.pdf
Declève-Better than presentations – workshop facilitating skills as new competencies for-126_b.pdf
9:00am - 10:15amWorkshop D-04
Room 106 
ID: 222 / Workshop D-04: 1
Workshop session
Topics: Technology Uptake
Keywords: Databases, Bibliographic; Information Storage and Retrieval; Review Literature as Topic; Database Management Systems

EndNote more than a reference tool (2 x 75 min)

Wichor Bramer, Gerdien de Jonge, Sabrina Gunput, Elise Krabbendam

Erasmus MC, Netherlands, The

EndNote is one of the most popular reference tools. It is used by many researchers and authors, mainly to create reference lists or as a personal library. However, because it is more customizable than other comparable programs, EndNote can be used in many other ways. In this workshop and in the preparation we will use the commercial software EndNote in various ways and start to develop new functionalities with it, as well as exploring the existing extra functionality developed by Erasmus MC. Experience with the program is recommended.

The methods as published by the workshop leaders (refer to the authors' bibliography) for deduplication(1), selecting relevant references for a review(2), updating searches(3) and semi-automatic downloading of reference lists(4) will be discussed, as well as advanced methods of organization-wide customized installation of EndNote. Participants are encouraged to share their own best practices of the use of EndNote or experiences with other reference software tools in their organizations. Together we will think of new applications for the use of endnote and start development of new output styles to accomplish them.

Learning outcomes : Participants understand what EndNote can be used for next to standard purposes; they can apply the methods developed by Erasmus MC in their own practice; they can evaluate the methods of other participants and compare it to their own methods; they have started creating new tools for new purposes of the use of EndNote.

Type of interactivity : The class will start with a flipped classroom exercise. Participants are asked to describe their experience with EndNote and how they execute certain tasks. They are also asked to provide ideas of new possible applications of EndNote in practice. During the workshop there is discussion about the best methods for certain tasks. Participants can vote on the new practical applications for EndNote. Participants work in groups to begin to create output styles and other files for the chosen new applications.

Level : Intermediate/Advanced

Target audience : Participants who have experience in using EndNote as a reference management program and who want to make the most of the technical features of the software.

Preparation for the session : Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way as well as various methods in EndNote. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
1.Bramer et al. J Med Libr Assoc.104(3):240-3.
2.Bramer et al. J Med Libr Assoc.105(1):84-7.
3.Bramer et al. J Med Libr Assoc.105(3):285-9.
4.Bramer. J Med Libr Assoc.106(4):542-6.
9:00am - 10:15amWorkshop D-05
Room 107 
ID: 147 / Workshop D-05: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data management, Data Management Plans, Biomedical Reference Librarian, Data Life Cycle, librarian role

Research Data Management in the Biomedical Sciences: how can a librarian join the game? (2 x 75 min)

Thomas Vandendriessche, Krizia Tuand

KU Leuven Libraries - 2Bergen - Learning Centre Désiré Collen, Belgium

Research Data Management (RDM) is a crucial part of the research process, aiming to make it as efficient and transparent as possible, while meeting the requirements and expectations of the research institution, funding agencies, publishers and legislation. The ethical and scientific benefits of RDM have been well established. Looking at the Data Life Cycle, several external and internal stakeholders can be identified, and among them are academic libraries. Due to their role in library services such as information retrieval and information literacy, reference librarians are often in a close contact with researchers and clinicians. In this position, reference librarians can take up an important role in RDM as well. First of all, they can act as a translator/liaison by supporting researchers in finding their way through a jungle of funder requirements and various stakeholders. In addition, librarians may offer in-depth advice on metadata standards, data documentation, datatypes/formats, data repositories and data publishing/sharing. Furthermore, they can provide the necessary RDM training, and foster RDM awareness among reserachers.

At KU Leuven, an interdisciplinary support team was assembled comprising, among others, of the Research Coordination Office, the ICT services and the KU Leuven Libraries who have been all identified as particularly valuable and valued stakeholders. So far, KU Leuven Libraries has been involved in fostering RDM awareness, providing RDM training, developping a web-based planning tool for DMPs, examining the possibilities for developing an institutional repository, and establishing an university wide RDM policy.

During this workshop, the audience will be introduced briefly to RDM principles and the Data Life Cycle. After which, we will draw on the KU Leuven Libraries experience, to highlight the potential roles of a reference librarian by making use of the different aspects of a DMP.

Learning outcomes : Since this is an introductory workshop, we target mainly the lower order Bloom's skills (level 1-3). To start with, the audience should remember (level 1) the steps in the Data Life Cycle and the various aspects of a Data Management Plan (data collection; documentation/metadata; ethical, legal and privacy issues; data storage and backup during research; data selection and preservation after research; data sharing; and responsabilities and resources) in which a librarian can be involved. At more advanced level, the audience should be able to understand (level 2) the importance of Research Data Management and the specific parts of a Data Management Plan. In addition, participants should be able to recognize and determine (level 3) different data types, to know which metadata standards are important in their field, … . Finally, they should reach the level at which they recognize the pitfalls researchers may encounter, analyze them (level 4) and support/give advice (level 5) to researchers. .

Type of interactivity : The presenters will teach the different steps of the Data Life Cycle and parts of a Data Management Plan by giving an presentation. However, the audience will be challenged to interact by means of practical examples, exercises, group work, …

Level : Introductory

Target audience : Any (biomedical reference) librarian with a keen interest in Research Data Management: those who are already involved in Research Data Management, and those wondering what their role can be in RDM at their institution. In addition, given the similarities between Research Data Management and Clinical Data Management, this workshop will turn out useful for librarians involved in clinical trials as well. And, since the importance of adequate Data Management is not limited to academic institutions/hospitals only, this workshop will be interesting for librarians working for public hospitals as well.

Preparation for the session : No

Biography and Bibliography
Thomas Vandendriessche studied Biology at KU Leuven and obtained a PhD in Pharmaceutical Sciences (2011) and a PhD in Bioscience Engineering (2012). Since 2016, he has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to students from the Biomedical Sciences Group and assisting researchers and medical doctors with systematic reviews, he is also responsible for the implementation of RDM-policy and RDM support at the Biomedical Sciences Group of KU Leuven. In addition, he is also active as a reference librarian for the Belgian Society for Pneumology and the European Respiratory Society, and as a reviewer for the Journal of EAHIL (European Association for Health Information and Libraries) and HILJ (Health Information and Libraries Journal).

Krizia Tuand obtained a Master’s degree (2010) and a PhD in Biomedical Sciences (2016) at KU Leuven university, Belgium. For two years she was employed at the Center for Human Genetics (University hospital, Leuven, Belgium) as a quality manager and a genetics expert for cancer diagnostics. She became a certified teacher in the meantime. Since 2017, she has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to (PhD) students from the Biomedical Sciences Group, she also assists researchers and medical doctors with systematic review search strategies, and has taken up the role of steward in research data management.
9:00am - 10:15amWorkshop D-06
Room 035 
ID: 172 / Workshop D-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: rapid reviews, systematic literature searching

Same quality, less time? Search methods for rapid reviews (2 x 75 min)

Irma Klerings1, Mala Mann2, Becky Skidmore3, Claire Stansfield4

1Danube University Krems, Austria; 2Cardiff University, UK; 3Independent information specialist, Canada; 4EPPI-Centre, University College London, UK

To meet the time-sensitive needs of decision makers, rapid reviews have become a pragmatic alternative to systematic reviews (SRs). They are accelerated knowledge syntheses that provide results in a shorter timeframe (within a few days to a few months) through streamlining certain methodological aspects of SRs, including the literature search. Rapid review searches might adjust traditional SR search processes, e.g., by reducing the number of resources searched, omitting grey literature searches, limiting searches by date, language or publication type, or limiting full-text acquisition to resources immediately available. Other possibilities include utilising existing systematic reviews, or focussing on traditionally “supplementary” approaches such as forward-, backward- or related-citation searching. However, while there are many possible ways of streamlining the search process, there is little practical guidance on acceptable methods.

Since the methodology of rapid reviewing is still evolving, we can provide no definitive best practice. Rather, the goal of this workshop to provide a basis for discussion and knowledge exchange. The objectives are:

  1. Providing an overview of the spectrum of rapid reviews, with emphasis on search methods as well as practical examples of rapid review search processes.
  2. Exchanging approaches and resources for different types of reviews and topics.
  3. Considering useful steps towards methodological standards for rapid review searching.

The workshop will have a three-part structure:

  1. A short overview of the spectrum of rapid reviews, possible search approaches, and current search guidance.
  2. An exercise where participants plan a rapid review search and appraise the advantages and disadvantages of different search methods.
  3. Discussion on issues such as: What makes a rapid search fit for purpose? What are the differences to systematic review searching, and communication with reviewers and clients? What guidance would be useful? What approaches, resources, and automation tools are used among the participants?

Learning outcomes : By the end of the workshop, participants should be able to: Describe how a systematic review differs from a rapid review; Understand different rapid review search approaches and apply these to various type of questions; Analyze necessary components that maybe shortened in a rapid review search; Appraise the advantages and disadvantages of a specific search approach for a particular topic; Consider the steps needed towards methodological standards for rapid review searching..

Type of interactivity : There will be a mixture of presentations, discussion and practical activity. Interactive elements include a practical exercise in small groups (planning a rapid review search), and a Knowledge Café-type discussion of issues related to rapid review searching.

Level : Intermediate

Target audience : Librarians and information specialists who are familiar with systematic literature searching and interested in rapid review methods.

Preparation for the session : No

Biography and Bibliography
Irma Klerings works as an information specialist for Danube University Krems (Austria), Cochrane Austria, and Cochrane Public Health Europe. She specializes in search strategy development for systematic and rapid reviews and teaching systematic search methods.

Mala Mann is a Systematic Reviewer based at Cardiff University. She is involved in all aspects of systematic reviewing and teaching on a number of internal and external programmes. Mala is also involved in producing rapid reviews for Palliative Care Evidence Review Service.

Becky Skidmore is an independent information specialist in Ottawa, Canada. Her specialties are systematic and rapid reviews, database management, and user training. She works with review teams inside and outside Canada, including the Cochrane Rapid Reviews Methods Group.

Claire Stansfield is an information specialist and researcher at the EPPI-Centre, University College London. She applies and researches systematic literature searching methods for reviews that inform public policy, and supports systematic review research teams.
Klerings-Same quality, less time Search methods for rapid reviews-172_a.pdf
9:00am - 10:15amWorkshop D-07
Room 105 
ID: 229 / Workshop D-07: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: systematic review, search methods, search strategy, checklists

PRESSing your search strategies and AMSTARing your systematic reviews: have a go session (2 x 75 min)

Alison Bethel, Morwenna Rogers

University of Exeter, United Kingdom

The workshop will be split into two:

1. Using the PRESS checklist to assess a published search strategy.

We will all start with the same published search strategy and feedback. The groups will PRESS a different second one and feedback.

The second part of this session will involve a discussion around how we, as information professionals, can use this experience to develop and publish our own search strategies.

2. Using the AMSTAR checklist to assess the methodological quality of a published systematic review.

We will all start with the same one and feedback. The groups will then assess a different second systematic review and feedback.

The second part of this session will be a discussion generally about writing and publishing systematic reviews and the role of the information professional within it

The workshop leaders will act as facilitators and encourage participants to share their experiences. They will also encourage participants to detail in a personalised action plan what they might do differently back at their workplace

Learning outcomes : By using the checklists to evaluate previously published work we hope the attendees will apply this learning in developing their own search strategies and writing search methods

Type of interactivity : This workshop will take an active learning approach. Participation during the session will be encouraged. We will include practical demonstrations and collective discussions on the tools. We will also provide space and time for small group work to encourage further discussion and discovery.

Level : Introductory

Target audience : Librarians and information professionals that have some experience of systematic review searching or who understand the basic principles

Preparation for the session : No

Biography and Bibliography
Alison Bethel and Morwenna Rogers are information specialists with PenCLAHRC at the University of Exeter with extensive experience of systematic review searching covering many subect areas including nutrition in care homes, robopets, pet therapy, dementia care in hospitals and interventions for ADHD in schools. In addition they have carried out independent methods research on database coverage of qualitative research, search filters, and the design of search summary tables to make the search process more efficient. Morwenna and Alison have several years experience in running workshops for librarians and information specialists on systematic review methods, and how to search effectively.
10:15am - 10:45amCoffee Break
Hallway, first floor 
10:45am - 12:00pmWorkshop D-03 Cont'd: Better than presentations...
Room 103 
10:45am - 12:00pmWorkshop D-04 Cont'd: EndNote more than a reference tool
Room 106 
10:45am - 12:00pmWorkshop D-05 Cont'd: Research Data Management in the Biomedical Sciences
Room 107 
10:45am - 12:00pmWorkshop D-06 Cont'd: Search methods for rapid reviews
Room 035 
10:45am - 12:00pmWorkshop D-07 Cont'd: PRESSing your search strategies...
Room 105 
10:45am - 12:00pmWorkshop E-01
Room 104 
ID: 166 / Workshop E-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: open access, social justice, health disparities, digital divide

Open Access to Health Information: A Social Justice Issue

Caitlin Pike

IUPUI, United States of America

Open access (OA) publishing has steadily gained traction as an alternative to traditional publishing models since its introduction in the early 2000s. Social justice, including equitable access to information and bridging the digital divide, are also concepts familiar to many librarians. As a result, these ideas create a natural intersection for advocacy as health information professionals. In this workshop, we will briefly review the literature on OA and social justice to provide background on the topic, and discuss survey results on undergraduate student opinions regarding open access as a social justice concern. Following this overview, participants will break into groups, and each group will be given a topic with questions to spark discussion on the subject. Questions such as "Historically, how has access to health information created benefits or barriers to users?" or "When thinking about medical research, what stakeholders are concerned about open access and why?" Each group will select a notetaker to keep track of the responses, and time will be given at the end of the workshop to report out and have a wider discussion with each other.

Learning outcomes : By the end of the workshop, participants will be able to define what open access and social justice are as individual concepts, as well as how open access can be considered a social justice issue; they will be able to determine what under-served groups in their communities would benefit most from open access intiatives; they will be able to advocate more confidently for open access at their institutions from a social justice perspective.

Type of interactivity : The first ten minutes will be a traditional lecture to provide an overview of the concepts, and then the participants will break into groups in the style of a knowledge café. The presenter will provide questions to each table to spark conversation on the topic, but the conversations that arise are meant to be open-ended and organic. The presenter will move between tables to facilitate the conversations, and prompt additional dialogue. The last thirty minutes will be spent reporting out to the larger group on the conversations from each table, and allowing anyone from other tables to add their input.

Level : Introductory

Target audience : Anyone interested in the intersection of scholarly communications and social justice. This session may be of particular use to librarians serving diverse populations, specifically within public and consumer health.

Preparation for the session : No

Biography and Bibliography
Caitlin Pike is the Research Engagement and Scholarly Services Coordinator at Indiana University Purdue University Indianapolis (IUPUI)'s University Library. She also serves as a health sciences liaison librarian, where she provides instruction and in-depth literature searching expertise to the IU School of Nursing. Caitlin is a current student herself, and is working to complete a second master's degree in public health. Her research interests include open access, mobile technology, and developing relationships with students to facilitate library outreach. She has over five years of experience working with adult learners, and she received her MLS from North Carolina Central University.
10:45am - 12:00pmWorkshop E-02
Main Library, auditorium 
ID: 201 / Workshop E-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Professional advocacy and development, collaboration, open access, evidence-based practice, research support

Health libraries: sharing through gaming

Alicia Fátima Gómez-Sánchez1, Gaetan Kerdelhue2, Rebeca Isabel-Gómez3, Pablo Iriarte4, Mar González-Cantalejo5, Floriane S. Muller4

1Spanish Foundation for Science and Technology; 2Rouen University Hospital (France); 3Agencia de Evaluation de Tecnologias Sanitarias de Andalucia (Spain); 4Geneva University; 5Hospital Miguel Servet (Spain)

Information science is a very changing area and the roles of medical librarians need to develop to meet the new requirements of our users. This professional development becomes a big challenge, specially where there are not enought education support from the institutions.

The main aim of that workshop is to encourage participants to share their professional experiences. There is some evidence about the benefits of games in the scientific library context. It creates the positive conditions necessary to think out of the box and solve new problems in an a collaborative and imaginative way. Additionally, participants will have the opportunity to identify new partners for future collaborations. In order to achieve that, we will propose diverse situations and resources, ensuring that professionals from different backgrounds can participate.

Some of the topics we will learn about are: open access; impact of research; issues around systematic reviews and synthesis of evidence; questions about licencing and acquisitions; use of databases, reference managers, relationships with users and institutions etc.

The methodology is inspired by "Bucket of doom", a game described as a "Card game meets storytelling with a sprinkling of comedy". This adapted version for Health libraries will face players with real professional situations, where they will have to be creative to overcome each challenge. The cards will include definitions, possible situations that any of us could need to resolve, and some of the tools available to solve the questions.

Summarizing: a touch of humour and very little emphasis on competition should allow a right atmosphere for the real winning prize: learning from each other, using creativity and imagination, and having fun..

Learning outcomes : Participants will:

  • remember and be aware of the skills they have acquired by solving problems in the past.
  • understand concepts, methods, resources and tools that can be helpful to deal with new complex or challenging situations and the ways in which others resolve them.
  • apply methods, concepts and resources to solve new concrete situations and collaborate actively to solve them better and faster in a group.
  • analyze the propositions made by the other participants and identify the positive or negative points, inconsistencies, strengths and witness of the ideas or methods explained.
  • evaluate each other's proposals and reach a consensus on which are the most interesting or funny.
  • create new ways of thinking and develop new collaborations with other professionals and learn what is going on in different areas related to library and research support.      

Type of interactivity : Board game. Participants will be divided in small groups of players for better communication. A “gamemaster” will be present at each table to explain the rules and to insure everyone’s participation keeping the game as lively as possible.

Course of play: The players are randomly attributed cards describing Health library resources. They are then faced with a profesional situation. Each participant must then come-up with a scenario to overcome the situation using his cards and narrate it to the others. When everyone did, the best scenario is elected by the participants and a new challenge is drawn.

Level : Introductory

Target audience : Everyone, first-timers friendly. A wide diversity of situations and resources will be handled, ensuring that professionals from every background can participate.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager.
Gaétan Kerdelhué. Rouen University Hospital (France).
Rebeca Isabel-Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucia (AETSA) (Spain)
Pablo Iriarte. Geneva University (Switzerland)
Mar González-Cantalejo. Hospital Universitario Miguel Servet, Zaragoza (Spain).
Florianne S. Muller. Geneva University (Switzerland)
12:00pm - 12:45pmPlenary session 2: Poster presentations
Master Lecture Hall 
12:45pm - 2:15pmL2: Lunch & Exhibitors visiting
Hallway, first floor 
1:15pm - 2:45pmSIG 5: SIG meeting Evidence-based Information

This new group will be launched during the EAHIL 2019 workshop.

Room 105 
1:15pm - 2:45pmSponsored masterclass: Needles in the Haystack : a session by Karger Publishers and Quertle
Room 103 
2:45pm - 3:15pmVendor session V-6: 3D4 Medical
Room 117 
ID: 264 / Vendor session V-6: 1
Product presentation

Transforming anatomy education with 3D, Augmented Reality and Mixed Reality

Helen Zidon

3D4Medical, Ireland

Discover how 3D technology combined with augmented reality (AR) and mixed reality (MR) are revolutionizing the teaching of anatomy in universities and hospitals around the world.

3D4Medical's revolutionary platform ‘Complete Anatomy’ disrupts traditional methods of learning by allowing the student, educator, healthcare professional and patient to experience and explore human anatomy in incredible new ways, through a truly distributed learning environment.

Dr. Helen Zidon from 3D4Medical will provide case studies and live demonstrations on how the latest technologies are being used in the in a range of institutions to enhance learning, understanding and productivity.

Learn how Complete Anatomy has been deployed with tremendous success through libraries in some of the world’s leading medical schools and universities.

Biography and Bibliography
Dr. Helen Zidon is a graduate of Royal College of Surgeons in Ireland with a degree in Medicine, Surgery and Obstetrics, and an ongoing Masters in Public Health. In 3D4Medical Dr. Zidon uses her expert anatomical and medical research skills to relay complex medical and anatomical concepts to 3D Artists and UX/UI designers, enabling them to create the world’s most accurate and detailed anatomical models. She also acts as a liaison with external authors and subject-matter experts on the production of Courses for the Complete Anatomy platform. Helen was the lead medical writer and project manager for the 3D4Medical’s creation of a groundbreaking fully beating, dissectible human heart model in full 3D.
2:45pm - 3:15pmVendor session V-7: Jove
Room 114 
ID: 265 / Vendor session V-7: 1
Product presentation

The JoVE Clinical Solution: video and interactive learning content for the modern medical and health information landscape

Marco Stella, Eleftheriadou Marita

JoVE, United Kingdom

JoVE is more than a database. It is a productivity tool that was born from practical necessities and aims at bringing state of the art video demonstrations to the medical and health science community. Adding the visual component to the still rigid scientific publication landscape, research and education can greatly benefit from the media formats of the “Information Age”. JoVE advances clinical research and education by providing the resources it needs to grow and develop. Since its founding in 2006, JoVE has produced nearly 10,000 video articles, demonstrating experimental techniques and clinical procedures filmed in laboratories at top research institutions, and delivered online to millions of scientists, educators, and students worldwide.

2:45pm - 3:15pmVendor session V-8: Karger
Room 107 
ID: 273 / Vendor session V-8: 1
Product presentation

“Dear publisher, I always wanted to tell you…”

Kristina Lasotta

S. Karger AG, Switzerland

You are invited to a different, interactive after-lunch talk in a relaxing environment with a worldwide publisher based in Basel: Librarians are the gatekeepers of information and knowledge. Understanding and supporting your needs in the era of digital transformation is essential. Together let’s find out what to put on your wish list…

2:55pm - 3:15pmVendor session V-9: Springer Nature
Room 119 
ID: 269 / Vendor session V-9: 1
Product presentation

Hospitals and Health at Springer Nature – customized solutions

David Huybens, Nadja Madani

Springer Nature, Netherlands, The

At Springer Nature we understand that our customers don’t always have the same needs. Over the years we have learnt that customers from the hospitals and health sector often have specific needs which differ from traditional university libraries or corporate customers.

Springer Nature is aware that clinicians are often interested in the most recent scientific developments in their field and they don’t always require access to an archive.

For many librarians, we understand it is challenging to offer this kind of content whilst having a limited budget. Therefore, we have developed a variety of customizable solutions which offer the flexibility and budget control you need as well as access to relevant content on our Springer Nature platforms.

With our hospitals and health portfolio, we are able to customize solutions for each individual customer. For some hospitals the subscription model might be a better option, for others the customized solutions we have developed might be a better option. Please join our presentation to learn more about the access models we have developed and how our resources may be able to support your clinicians in their day to day practice.

2:55pm - 3:15pmVendor sessions V-10: RSNA
Room 118 
ID: 270 / Vendor sessions V-10: 1
Product presentation

RSNA's Prestigious Journals Continue to Lead the Field of Radiology

Margarita Wind

RSNA, United States of America

Learn about RSNA’s new journals covering topics of machine learning/artificial intelligence, cancer imaging and cardiothoracic imaging. We will also share exciting new features from our signature journals, Radiology and RadioGraphics. Join us for this informational session and you will have the opportunity to win a Chicago customized prize and ask questions.

3:15pm - 3:45pmCoffee Break
Hallway, first floor 
3:45pm - 5:00pmSpecial session 02
Room 113 
ID: 262 / Special session 02: 1
Special session

Special session (till 5:15 pm) : "All hail the fail"

Maria-Inti Metzendorf1, Teresa Lee2

1Cochrane Metabolic and Endocrine Disorders Group, Germany; 2International Agency for Research on Cancer, France

We are often taught that failure is a bad thing. But what if the mistakes that contribute to failure are steps on the pathway to success? Building on the well received failure session of last year´s conference in Cardiff, we will again share and learn from professional failures that are rarely discussed in public. Four of our colleagues (working in different organizations and countries) will openly talk about their experiences and the lessons learned from them. The topics include developing library services within a traditional setting, creating a subject related list of essential books, and launching an open access policy. After the informal presentations, the audience is invited to join the discussion. The venue will be laid back, the number of attendees is limited to 25, and we will not allow the session to be recorded or pictures to be taken. Instead, we will abandon the quest for perfection, embrace failure and learn from each other’s mistakes.

3:45pm - 5:00pmSpecial session 03: Repetition of "EAHIL Basel escape game"
Main Library, room 114 
3:45pm - 5:00pmWorkshop F-02
Room 103 
ID: 133 / Workshop F-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: FAIR principles, open science, micro-learning

Implementing FAIR principles within the Life Sciences – build micro-learning sequences

Mathilde Panes, Eliane Blumer, - Fantin Reichler

Swiss Federal Institute of Technology (EPFL), Lausanne, Switzerland

FAIR principles are the basis of many initiatives regarding research data management and Open Science. FAIR principles are even set as goals to be reached by researchers. In a context of Life Sciences, the question is now, how those FAIR principles can be implemented and explained?

In this workshop, participants will have the opportunity to discuss challenges and to build a micro-learning sequence to help implement FAIR principles in the context of Life Sciences. The workshop will be organised as follows: participants will build a list of common challenges slowing the implementation of FAIR principles in a Life Sciences’ context. The group will then discuss ways of overcoming these challenges (ie : tools, incentives, etc.). After a quick introduction of the micro learning concept as well as the presentation of one example, participants will have time to build their own micro learning sequences addressing the challenges discussed previously. For this, they will work in groups of 2 or 3 people present their sequences quickly in the plenary. After the workshop, sequences will be shared with the whole group.

Learning outcomes : Discuss challenges of implementing FAIR Principles in a Life Sciences’ context; Evaluate ways of overcoming these challenges (ie : tools, incentives, trainings, etc.); Create a micro-learning sequence.

Type of interactivity : Discussion; Group Work; Hands-on with existing tool.

Level : Intermediate

Target audience : Professionals who need to help with the implementation of FAIR principles within their institution.

Preparation for the session : No

Biography and Bibliography
Eliane Blumer is Information Specialist educated in Geneva and Olten. She has past experience in various libraries, projects and has given trainings around many information science related topics, such as semantic web, usability testing or research data management. Since 2017, she is working as a Life Sciences Reference Librarian at the EPFL Library where she also coordinates the Research Data Management team. In her spare time, she is part of the Committee of Bibliosuisse, writes for a Fanzine and discovers the world.

Mathilde Panes is an Information Specialist with a Master of Business Administration. She worked at the Medical Library as a system librarian. In 2017, she joined the EPFL Library as a teaching librarian. She is the coordinator of the Library Teaching Team and works closely with the Research Data Team to organize skills development among the EPFL community. Outside the Library, she does improv comedy and participates in various amateur publications.
Panes-Implementing FAIR principles within the Life Sciences – build micro-learning sequences-133_a.pdf
3:45pm - 5:00pmWorkshop F-03
Room 105 
ID: 225 / Workshop F-03: 1
Workshop session
Topics: Benchmarking + Advocacy
Keywords: library services, health governance

The Value of Librarians for Health Governance

Irina Ibragimova1, Helena Korjonen2

1HealthConnect International, Croatia; 2Korjonen Consulting, UK

Governance in the health sector refers to a wide range of steering and rule-making related functions carried out by governments and decision makers as they seek to achieve national health policy objectives. Health governance (HG) can be presented by its eight sub-functions: accountability, partnerships, formulating policy/ strategic direction, generating information/ intelligence, organizational adequacy/ system design, participation and consensus, regulation, transparency.

Each sub-function has a related set of tools that are used to enable them (e.g. accountability - performance measurement tools and activities; partnerships - cross-cutting information education systems; formulating policy/ strategic direction - policies, operational guidelines, training manuals, protocols; generating information/ intelligence - health technology assessments, health impact assessment).

All the sub-functions require many different competencies, with a great emphasis on evidence and information governance, which are traditional fields of librarians’ expertise. However, many stakeholders are unaware of how health and hospital libraries are contributing with specific activities and what the trends are in library support for health/clinical governance in Europe. How are library services incorporated in support of these sub-functions and tools? How can these activities be made more visible to decision-makers and how can we measure the impact?

Learning outcomes : Participants will learn the main tools that enable HG sub-functions and how to analyze their library services in relation to those tools (using the suggested model). They will work out a list of main types of library activities in support of each HG sub-function, and be able to define methods of measuring impact.

Type of interactivity : A group work, with participants divided into 4 groups, and each group working on two HG sub-functions: suggesting related types of library activities that support them, and providing real world examples from their practice. Then each group will present the results to all the participants, with other groups providing additional examples and activity types. After the final list of activity types is agreed, the participants will be offered a list of impact measures used in library research to decide which could be used to show the impact of those activities on HG to complete the model.

Level : Intermediate

Target audience : Librarians from a variety of health organisations (hospitals, university medical and public health libraries, Health Minstry/National Agency, university teaching hospitals, research institutes)

Preparation for the session : Yes

Biography and Bibliography
Helena Korjonen, PhD, Korjonen Consulting
Helena has over 25 years’ experience as an information professional and researcher in pharmaceuticals, clinical research and public health in both industry and not-for-profit environments. She has experience in programme management, fundraising, developing new knowledge and information tools, researching information needs and behaviour, and undertaking complex literature reviews in public health. She has done research in the prevention of non-communicable diseases, sustainability and environmental matters and food science.
Irina Ibragimova, PhD, HealthConnect International
Irina has 40 years’ experience as a library and information professional, first in the Russian State Library, and then working on ICT for health projects internationally (in the countries of the former Soviet Union, Central and Eastern Europe, and Africa). She has experience in developing training curriculum and providing on-site workshops and distance training courses on information search and retrieval, evidence-based practice in health care and social work, and library and information management. She has developed and delivered 34 distance training courses in English and in Russian.
Ibragimova-The Value of Librarians for Health Governance-225_a.pptx
3:45pm - 5:00pmWorkshop F-04
Room 104 
ID: 150 / Workshop F-04: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Real world evidence, real world data, comprehensive searching, systematic reviews

Real World Evidence: What is it and how will it impact the work of librarians/information specialists?

Janice Yu Chen Kung1, Dagmara Chojecki1,2, Lisa Tjosvold1,2

1University of Alberta, Canada; 2Institute of Health Economics, Canada

The use of real world evidence (RWE) to inform evidence-based practice and decision making is playing an increasingly important role in therapeutic development, health care system and outcomes research, effectiveness studies, and patient care. In the last five years it has garnered much attention in the health research community as a possible means of fixing the well known faults of the traditional clinical trial. RWE uses data relating to patient health status and/or the delivery of health care routinely collected from a variety of sources such as electronic health records, claims and billing activities, product and disease registries, and even from mobile devices. It has been described as providing a more realistic version of research evidence that can complement or perhaps even supplant clinical trials. Major health regulatory agencies such as the Federal Drug Administration (FDA) and the European Medicines Agency (EMA) are even introducing policies requiring this type of data to be considered when approving new medicines and health care devices.

Librarians and other information specialists are at the frontlines of retrieving evidence for researchers, healthcare practitioners, government officials, and administrators. This workshop will provide an overview of what RWE is and its importance to evidence based practice/decision making. In addition, we will present the findings of a scoping review to evaluate the uptake of RWE studies in evidence syntheses and the level of involvement from librarians. Strategies for finding studies using real world data will also be discussed. Participants will reflect on how RWE may impact their work in the near future such as discussing potential opportunities and challenges to search for and locate RWE.

Learning outcomes : Content covered in the workshop will help participants understand the knowledge base in evidence-based practice and foster reflective thinking on how real world evidence may impact librarians’ work in the near future.

Participants will: Understand what is RWE and how it relates to their work; Analyze the benefits and challenges of meeting requests that are looking for RWE; Apply knowledge about RWE to simulated reference scenarios in order to better understand how to answer information requests in this topic area.

Type of interactivity : Participants will be provided with reference scenarios and they will be asked with identifying appropriate RWE sources to answer each scenario. As time permits, they will also work in groups to brainstorm ideas and discuss how RWE could potentially change their roles as librarians/information specialists.

Level : Intermediate

Target audience : This workshop is designed for librarians who are already familiar with comprehensive literature reviews (e.g. systematic reviews) and principles of evidence-based practice (e.g. clinical trials, hierarchy of evidence).

Preparation for the session : No

Biography and Bibliography
Janice Kung is a Public Services Librarian from the John W. Scott Health Sciences Library at the University of Alberta. As liaison librarian to the Faculty of Pharmacy & Pharmaceutical Sciences and departments within the Faculty of Medicine & Dentistry, she is passionate about instruction and evidence-based practice.

Dagmara Chojecki is a health research librarian with a joint appointment at the John W. Scott Health Sciences Library at the University of Alberta and at the Institute of Health Economics in Edmonton, Alberta, Canada. Her role includes conducting comprehensive literature searches for health technology assessments (HTAs) and systematic reviews, teaching and providing liaison services to the Schools of Dentistry and Dental Hygiene, and researching best practices in information retrieval methodology.

Lisa Tjosvold is an information specialist with the Institute of Health Economics in Edmonton, Canada, where she conducts comprehensive literature searches for systematic reviews and HTAs. She also holds a joint position as a research librarian at the University of Alberta Libraries’ John W. Scott Health Sciences Library, where she provides teaching and liaison services to the School of Dentistry and Dental Hygiene. Lisa has been conducting literature searches for systematic reviews and HTAs since 2002 and her research interests include how to implement best practices in information retrieval.
Kung-Real World Evidence-150_a.pdf
3:45pm - 5:00pmWorkshop F-05
Room 035 
ID: 219 / Workshop F-05: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Literature searching, Search strategy library, Collaboration

Search strategy library: testing and evaluating a resource for sharing literature searches and blocks

Lina Gulhane

National Guideline Centre, Royal College of Physicians, United Kingdom

In daily work, searchers research to find quality strategies that have been used for producing reviews, guidelines, or reports and these are utilised or adapted. This saves time creating strategies from scratch. Gerdien B. de Jonge, Regina Küfner Lein and Marli van Amsterdam explored Sharing literature search blocks in the Journal of EAHIL, 2015 11(3): 11-14 and further at a workshop EAHIL 2015 and presentation EAHIL 2016. Conclusions were that all participants want to share more searches in a better way. According to the common knowledge of workshop participants, there is no single site which summarises or links to available search block sites, nor an overall web site or database combining all these search block strategies.

The aim of this search strategy library was to become an overall site with best practice as outlined in the above EAHIL article.

This library has the following features: an online form to add search details this contains fields for:

  • Name of strategy, date run
  • Quality assurance indicator
  • Database, platform
  • Search question
  • Block or full strategy
  • Section to paste strategy
  • Type of resource
  • How to cite this strategy
  • Adding keywords from a set of controlled vocabulary

Entries/content can be searched via keywords or selected field content and access is controlled via permissions

This workshop will be an opportunity to understand the formation of the Search Strategy Library. To test ease of use and effectiveness for finding strategies and adding own strategies (which participants can bring to the workshop). We will discuss its usability, platform for sharing and future potential. At the end of the workshop attendees will be asked to fill out an evaluation/survey form to assess the library and this will be collated and analysed.     

Learning outcomes : Interactive hands on session to use, test and evaluate this resource. To assess whether it is a practical easy to use quality tool that enables sharing and collaboration. Is this a resource that fills a gap and that will be of benefit to information specialists and librarians in searching.

Type of interactivity : Presentation and group work to use and test library. PC/laptops/tablet and internet access required. If bringing own laptop/tablet or have access to a PC, participants can use a test log in to add search strategies or search for strategies for any search past, current or forthcoming. Bringing a strategy is not a prerequisite - hence the yes/no regarding preparation beforehand as indicated below.     

Level : Intermediate

Target audience : Information specialists and librarians experienced in systematic literature searches in different databases.

Preparation for the session : Yes/No

Biography and Bibliography
Lina Gulhane is Head of Information Specialists at the National Guideline Centre. She has worked in healthcare information for the last 17 years and has wide range of experience including outreach and history of medicine. The last 13 years she has been working on developing guidelines commissioned by NICE the main focus of which has been advanced literature searching in clinical, social care and service delivery for a range of topics.
Gulhane-Search strategy library-219_a.pdf
Gulhane-Search strategy library-219_b.pdf
3:45pm - 5:00pmWorkshop F-06
Room 106 
ID: 237 / Workshop F-06: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: services, scholary communication, publication, output, quality

Support Services for Scientists - A brainstorming session

Claudia Wöckel

Universität Leipzig, Germany

In this Workshop, we will discuss the new opportunities we have as librarians to help researchers publish their manuscripts. It is necessary to think outside of the box, in order for us to serve with the quality and strengths that we are capable. Therefore, we will use tools that aim at creativity and innovation.

The presenter will give input to the topic to provide an equal standard for all participants. Afterward, the participants will actively discuss ideas, strategies, and opportunities as a group and will create new ideas through the process guided by the presenter. The workshop will cover all opportunities libraries and librarians have to support researchers in the publication process. Those range from standard tools like literature research, and management to manuscript processing, research data management, and publication tools.

Learning outcomes :

  • Understanding the role and future prospects of medical librarianship as a service partner in the publication process.
  • Applying the personal knowledge of each participant to a common question and create new ideas out of everybody's knowledge and experience.
  • Analyzing the librarians role in the process and identifying new possibilities.
  • Evaluating the collected ideas and recognize certain take-home messages.
  • Creating new services and/or service portfolios consisting of well known and new services through generating, planning, or producing.

Type of interactivity : The workshop will consist of a collegial advice part in which the participants will brainstorm possibilities of publication services that can be implemented. The major goal is to create as many ideas as possible (there are no bad/inappropriate ideas!). In the second part those ideas can be discussed in depth.

In the end, there will be a "collective notebook" provided for all participants. With this method additional ideas can be collected. Allresults can be provides to the participants afterwards.

Level : Introductory/Intermediate

Target audience : This workshop is aimed at medical librarians of all working backgrounds. Specifically, those who are in direct contact with scientist and/or services of libraries that are aimed at scientific output of the facilities.

Preparation for the session : No

Biography and Bibliography
Dr. Claudia Wöckel is the subject librarian (medicine and veterinary medicine) of the Universitätsbibliothek of Leipzig since 2016. She is a former researcher herself and specialized in the field of physical chemistry. In a two year master degree she focussed on library and information science, additionally. Her masters thesis is focused on the identification and implementation of services for researchers in the medical faculty of the University of Leipzig. The main focus of her work is the improvement of publication quality and quantity of the researchers.
Wöckel-Support Services for Scientists-237_a.pdf
5:00pm - 6:00pmSIG 6: SIG meeting EVLG

The aim of the European Veterinaries Libraries Group (EVLG) is to unite all those who are interested in and/or employed in the animal health information field. It’s also to develop and encourage cooperation between libraries in veterinary medicine and to present a forum to exchange ideas and to discuss mutual problems.

Room 212 
7:00pm - 11:30pmNetworking event 2: Official Dinner

The EAHIL 2019 official diner will take place in Restaurant Safran Zunft Basel

Safran Zunft, Gerbergasse 

Date: Thursday, 20/June/2019
8:30am - 4:00pmRegistration and information desk : open all day
Hallway, ground floor 
9:00am - 10:15amWorkshop G-01
Room 103 
ID: 189 / Workshop G-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Search methods, systematic review, Qualitative evidence synthesis, Databases

Finding qualitative research for evidence syntheses: how to search for and identify the literature

Morwenna Rogers, Alison Bethel

University of Exeter, United Kingdom

The session will start with an introduction and group discussion about what qualitative research is and why it is important. In groups, participants will examine quailtative studies and discuss whether they would be included for a selected review. In small groups they will identify keywords in titles and abstracts and subject headings that could be used to search for this type of study. We will also look at and discuss the pros and cons of a selection of qualitative search filters. Finally we will use practical exercises to see how effective different search terms are for retrieving a sample of qualitative studies.

Learning outcomes : By the end of the workshop, participants will understand what we mean by qualitative literature. They will develop and share knowledge about how we search for it and will be able to apply this in their own work. They will learn about different qualitative search filters and get an indication of how well they work.

Type of interactivity : The session will start with a fishbowl conversation to share experience and knowledge. This will be followed by a summary of the discussion, which will be recorded and later shared with the group.. The remainder of the session will involve small group exercises, which will feed back to the larger groups and practical hands-on activities.

Level : Introductory

Target audience : Librarians and information professionals that have some experience of systematic review searching or who understand the basic principles.

Preparation for the session : No

Biography and Bibliography
Morwenna Rogers and Alison Bethel are information specialists with PenCLAHRC at the University of Exeter with extensive experience of systematic review searching. Both Alison and Morwenna have had involvement with mixed method reviews covering many subect areas including nutrition in care homes, robopets, pet therapy, dementia care in hospitals and interventions for ADHD in schools. In addition they have carried out independent methods research on database coverage of qualitative research, and search filters, both in testing and designing them. Morwenna and Alison have several years experience in running workshops for librarians and information specialists on systematic review methods, and how to search effectively.
9:00am - 10:15amWorkshop G-02
Room 106 
ID: 143 / Workshop G-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Graphic Medicine, Information literacy, health, art

Graphic Medicine for Health Librarians: Developing & Using Comics for Information Resources

Jane Burns1, Anja Johansen2, Idun Knutsdatter Østerdal2

1Athone Institute of Technology, Ireland; 2Norwegian University of Science and Technology, Norway

Graphic Medicine has a unique purpose for libraries in that graphic medicine represents the intersection between a variety of formats and healthcare. Graphic medicine refers to the use of graphic novels, comics and visual storytelling in medical education, patient care, personal health awareness and support primarily but there are other applications related to healthcare and the life sciences.

(Green, 2010) identified that health care professionals and health librarians in particular those engaged with public health, with young people or with non- native speakers are using graphic stories for patient care and education.

For libraries the engagement and development of Graphic Medicine collections represents the provision and enlightenment of these information resources. Developing a Graphic Medicine collection presents opportunities to have a multi modal and multi-platform resource as Graphic Medicine is a new area of scholarship. Graphic Medicine is a combination of scholarly essays with visual narratives that are represented in comic from. This addition to a collection offer patients, family members, and medical caregivers new ways to negotiate the challenges of medical and health experiences.

This workshop will cover the following three strands;

1. Introduction to Graphic Medicine- the range of topics, formats and resources

2. Introduction to the Scholarship of Comics linked to to Personal Narratives and health literacy

3. Interactive component where participants will develop their own graphic medicin comic and be shown how to design, develop and deliver this kind of workshop in their own libraries

Green, Michael J., & Myers, Kimberly R. (2010). Graphic medicine: Use of comics in medical education and patient care. British Medical Journal, 340(7746), 574.

Learning outcomes : An understanding of this emerging area of health information literacy; Tools to apply their learning in their own libraries with a range of end users; A demonstration of the impact of Graphic Medicine using altmetric measurement will show participants the academic application of research in this area; .Participants will be aware of the range of topics and issues that dealt with in Graphic Medicine and this will provide them with a suite of resources that an be used in liason with academic partners in teaching and learning; The creative interactive approach will allow particpants to be fully emerged in this area of Graphic Medicine.

Type of interactivity : This will be a hands on content development, storyboarding and then drawing and illustrating. Participants do not need to be artists as one of the premises of Graphic Medicine is that the illustration is primarily an expression of idea and not a creation of art.

Level : Introductory

Target audience : Librarians interested in learning about Graphic Medicine and how to develop comics in Health and other areas to provide alternative resources for teaching and learning.

Preparation for the session : No

Biography and Bibliography
Jane Burns, Institute Librarian from Athlone Institute of Technology, Ireland pursuing a PhD in Education, exploring Graphic Medicine. Idun Knutsdatter, Communication Advisor at The Medicine and Health Library, Norwegian University of Science and Technology, Trondheim, and Anja Johansen, Communication Advisor at The Medicine and Health Library Norwegian University of Science and Technology.
9:00am - 10:15amWorkshop G-03
Room 104 
ID: 244 / Workshop G-03: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management, Data Management Plans

Playing together! Collaborations to support optimal research data management in life and medical sciences

Silke Bellanger

University Library Basel, Switzerland

Based on the experiences and questions by all participants the workshop will cover:

  • research data management services in health and medical sciences: what are the contents and methods to provide?
  • trainings on writing data management plans: how to enable researchers efficiently to create a data management plan and to reflect on their practice? -roles: who at the university should work together to provide the best combination of expertise for optimal research data management support?
  • collaboration: what are the means of establishing the collaboration for research data support?


In 2017 the University of Basel started a project on research data management to build up policies, services and infrastructures. From the beginning on it was the aim to cooperate between the different service providers - library, it services, university management and discipline specific facilities as f.e. the clinical trial unit.

One of the first activities was a pilot for trainings on data management plans in life sciences. The workshops were organized by the Research IT of the life science department and the administrative staff of the departement of biomedicine. The library, including the subject librarians of medicine and natural sciences as well as the library's research support people, joined in for the presentations.

The combination of exptertise was appreciated by the particpants and was a chance for the collaborators to share knowledge and to broaden their common understanding of researcher needs.

With this workshop at EAHIL 2019 the University of Baseel would like to share it's experience and to invite to debate differing or similar best practices of research data management support in life and medical sciences. The participants are invited to prepare short presentations of their examples, which will be part of the workshop. And the results of the workshop will be documented and shared openly.

Learning outcomes :

  1. The participants will unterstand the current state of art in research data management services by discussing their experiences and international examples.
  2. The participants evaluate different ways of organizing research data management and identify best practices, which will be documented in the workshop.

Type of interactivity : For the workshop we will work with :

  • a market place to present the different examples
  • group work to write in collaboration a checklist for research data management support for librarians and information specialists in health and medical sciences

Level : Intermediate

Target audience : Librarians and information specialists who are in charge of developing Open Science services, in particular Research Data Management services or interested in the topic.

Preparation for the session : No

Biography and Bibliography
Silke Bellanger, Head of Research Suppport, University Library Basel
Co-Lead of the project research data management at the University of Basel
Master of Arts in Sociology, History and Law, Master of Advanced Studies in library and information sciences
Research background: Social Studies of Science and Medicine
9:00am - 10:15amWorkshop G-04
Room 035 
ID: 138 / Workshop G-04: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Predatory Publishing, Open Access

Predatory Publishing - how to detect questionable journals?

Jasmin Schmitz

ZB MED - Information Centre for Life Sciences, Germany

Many open access journals are funded by article content that will be covered. , processing charges (APCs), also known as publication fees. A small number of these journals provide little or no editorial or publishing services in return for the money they charge. These kinds of business practices are often referred to as "predatory publishing". At the beginning "predatory publishing" was considered as a topic only relevant for library departments providing open access services. Soon it became clear that the issue also affects other library departments such as acquisition as well. How can libraries prevent researchers from publishing in such journals and how to deal with suspicious journals with regard to the library's catalogue are two key questions. In order to identify questionable journals, a list of criteria is needed, in addition to (or even as a substitute) to black lists (e.g. Beall's list) and white lists (e.g. Directory of Open Access Journals) which both promise to provide quick orientation but can be considered as problematic as well. The aim of the workshop is to discuss how such a list of criteria can look like. Which criteria can be applied? Are there "hard" and "soft" criteria? This list can either be used to raise awareness within the researcher's community but can also provide orientation whether to index journals in question.

Learning outcomes :

  • Understand the phenomenon "predatory publishing" (e.g. with regard to definition, extent, criteria),
  • Apply criteria that can be used to detect "predatory journals".

Type of interactivity : Discussion of criteria that can be used to identify "predatory journals" using the "pin board technique": suggestions for criteria will be written on cards which are attached to a pin board (or something similar). After a "collection phase" cards/criteria will be rearranged to a list of "hard" and "soft" criteria. Method of documentation: photo protocol.

Level : Intermediate

Target audience : All colleagues who are affected by the topic are at least interested.

Preparation for the session : No

Biography and Bibliography
Jasmin Schmitz received a PhD in information science. She worked as a freelance trainer for a commercial provider for scientific information and as scientific project coordinator in the field of bibliometrics. At ZB MED she is responsible for the Open Access Advisory Services.
Schmitz-Predatory Publishing-138_a.pdf
9:00am - 10:15amWorkshop G-05
Room 107 
ID: 125 / Workshop G-05: 1
Workshop session
Topics: Benchmarking + Advocacy
Keywords: Library building, project management

Planning new medical library facilities

Isabelle de Kaenel, Alexia Trombert

CHUV Lausanne, Switzerland

This workshop will present the actual planning of a new medical library building due to open in September 2019. The session is divided in three parts. First, the presenter will introduce a list of questions, challenges and pitfalls which where faced during the planning process. Architecture, space use, physical collections, security, service organization will be the topics tackled.

The participants will also be provided with list of ressources (ISO standards, reports, articles) that can be used as references in the planning phase of a new library.

The presentation should generate questions and reflections and serve a basis for the second part. Participants will then engage in a structured discussion about the presenter's experience and on the different aspects involved in library planning in order to gather various feedback and points of view and also discuss experiences. The role of the library as place in a university hospital will be discussed. Finally, a synthesis of the key points will be formulated.

Learning outcomes :

  • Discuss challenges, difficulties in library planning
  • Examine possible solutions to overcome challenges
  • Allow participants to identify colleagues who have experience with library planning or refurbishment

Type of interactivity : Participants will be asked about their experiences, group exchange through discussion in small groups, knowledge sharing.

Level : Intermediate

Target audience : librarians who plan to build or refurbish a medical library or libarians who have been through this process and wish to share their experience.

Preparation for the session : No

Biography and Bibliography
Isabelle de Kaenel is head of library services, Medical Library, University of Lausanne. After a posgrade degree in information science in Paris, she worked in specialised libraries in France and Switzerland. Her main interest is digital libraries, open access and open science.
de Kaenel-Planning new medical library facilities-125_a.pdf
de Kaenel-Planning new medical library facilities-125_b.pdf
9:00am - 10:15amWorkshop G-06
Room 114 
ID: 220 / Workshop G-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: evidence-based veterinary medicine, information skills, literature searching strategies

Evidence-based veterinary medicine and the librarian: what do we do and how can we make it better?

Fiona Joan Laird Brown1, Heather K Moberly2, Emma Place3

1University of Edinburgh, United Kingdom; 2Texas A&M University; 3University of Bristol

Although evidence-based veterinary medicine (EBVM) is at a more nascent stage than evidence-based (human) medicine, it is increasingly mentioned in veterinary school curricular competencies, taught in veterinary schools [1], and supported by governing and accreditation bodies. This has created growing roles for librarians supporting veterinary curricula and clinical veterinary practitioners.

We take an evidence-based approach to supporting EBVM and this workshop provides participants with an opportunity to share their experiences of information literacy teaching and learning in support of EBVM.

We will share and discuss examples of best teaching practices and facilitators will share their experiences with developing EBVM support. Literature searching is at the heart of librarian support for EBVM and this workshop will include a sharing of facilitators’ current search examples and collaboratively developing search examples during the workshop.

We will discuss the “why” of doing things in certain ways to move our involvement with EBVM from an eminence base to one of evidence. For example, does the literature support what we are doing or have we simply always done it this way?

Additionally, we will discuss product changes which may impact veterinary literature searching. For example, changes are scheduled in 2019 to PubMed [2] and VetMed Resource (VMR). VMR requires a subscription and the workshop will provide login access and a 30-day trial to VetMed Resource.

Format: Introduction, with a focus on current roles in supporting EBVM; Presentation: sharing examples of current practice in teaching search skills for EBVM; Practical exercise: participants will work in small groups to critique some existing search strategies specific to veterinary medicine and evaluate their likely effectiveness; Group discussion: how to improve search strategies and the way we teach them to others; Agreeing next steps for virtual collaboration as librarians supporting EBVM.After the workshop delegates will receive copies of all searches.

Learning outcomes : By the end of the workshop participants should: Understand the principles of Library support for EBVM; Have more confidence in their search skills for literature searches in veterinary medicine; Be able to apply new ideas to their own support and teaching of EBVM; Be able to use the networks available to support librarians working in EBVM.

Potential workshop outputs: A shared understanding of the training and teaching methods being used for EBVM in different countries; We would like to build exemplars of search strategies for veterinary medicine to share, via online tools such as EBVM Learning ( ; We anticipate that working with other colleagues face-to-face in the workshop would facilitate future virtual networking and collaboration, in this highly specialised subject area.

Type of interactivity : After the initial presentation, participants will take part in a small group exercise to critically appraise existing search strategies to improve their skills in literature searching for EBVM. We may use speed networking, depending on the group size.

Level : Intermediate

Target audience : Veterinary and animal health librarians and information professionals; anyone with an interest in evidence-based veterinary medicine.

Preparation for the session : Yes

Biography and Bibliography
Fiona Brown is Academic Support Librarian for Veterinary Medicine, Fiona Brown is Academic Support Librarian for Veterinary Medicine, Roslin Institute and Biological Sciences at the University of Edinburgh. She is interested in information literacy, scholarly communication, historical veterinary library collections. She is co-author of EBVM Learning and supports students and academics in literature searching.

Heather K Moberly, Coordinator of Veterinary Services for the Medical Sciences Library at Texas A&M University, works at the intersection of information literacy and veterinary education. She supports both the veterinary curriculum and postgraduate clinical veterinarians in practice. In her spare time she employs these same skills to herd cats.

Emma Place is Subject Librarian for Veterinary and Dental Sciences at the University of Bristol, UK and co-author of EBVM Learning, an online tutorial providing an introduction to Evidence-Based Veterinary Medicine. She teaches EBVM to undergraduate and post graduate students, and supports veterinary clinicians in their literature searching.
9:00am - 10:15amWorkshop repetition 01: Repetition of workshop A-01 : Teaching Evidence-Based Medicine: Acting on Challenges, Bridging Disciplines, Sharing Solutions
Room 105 
10:15am - 10:45amCoffee Break
Hallway, first floor 
10:45am - 11:30amPlenary session 3: “Shaping and envisioning library services for students” : a round table

Participants of the round table :

  • Dr. Oliver Obst, Head Medical Library University of Münster
  • Mrs Tabea Stössel, third-year medical student University of Basel
  • Dr. Michael Wilde, Coordinator Medical Studies Medical Faculty University of Basel
  • Moderation: Dr. Alice Keller, Senior Librarian Collection Development Zentralbibliothek Zürich, designated director University Library of Basel

The round table will be followed by the general assembly and closing ceremony

Master Lecture Hall 
11:30am - 1:00pmPlenary session 4: General Assembly and closing ceremony
Session Chair: Maurella Della Seta
  • EAHIL General Assembly
  • EAHIL 2020 presentation
  • Awards and Closing ceremony
Master Lecture Hall 
1:00pm - 2:30pmSIG 7: SIG meeting MESH

The Medical Subject Headings Information (MeSH) special interest group translated MeSH is co-chaired by Gun Brit Knutssøn (Karolinska Institutet, Stockholm, Sweden) and Maurella Della Seta (Istituto Superiore di Sanità, Rome, Italy). Both institutions have a long experience in this field since they started translating the MeSH in Swedish and in Italian, respectively, more than a decade ago.

Room 103 
1:00pm - 2:30pmL3: Lunch
Hallway, first floor 
1:00pm - 2:30pmPoster Wrap up: Posters

List or posters with abstract and online file.

Master Lecture Hall 
ID: 254 / Poster Wrap up: 1
Keywords: medical education; collection development; diversity and inclusion; health sciences librarianship

A Medical Librarian's Response to Representations of Race and Skin Tone in Medical Textbook Imagery

Vanessa Kitchin

University of British Columbia, Canada

Introduction: The implications of inherent bias found in medical education images, both in commercially published medical textbooks and open education resources (OER), is an area of emerging concern. It is also an example of content creation and information production as boundaries for health librarianship to cross. In February 2018, I was contacted by the Associate Dean of Medicine at the University of British Columbia regarding the following article:

Louie, P., & Wilkes, R. (2018). Representations of race and skin tone in medical textbook imagery. Social Science & Medicine, 202, 38-42. doi:10.1016/j.socscimed.2018.02.023

The study looks at the Atlas of Human Anatomy (2014), Bates' Guide to Physical Examination and History Taking (2013), Clinically Oriented Anatomy (2014), and Gray's Anatomy for Students (2015); all curricular titles in UBC’s undergraduate medical education program. One striking finding was that imagery of six common cancers for people of colour or dark skin tone was non-existent in these seminal texts.

Aim: As a liaison librarian, I am not responsible for vetting core curricular texts but I do have a budget to develop the collection in support of undergraduate medical education. I also have a responsibility to uphold the value of diversity and inclusion in information access. I decided to investigate further on how I, and more broadly the profession of health sciences librarianship, could help remedy and create awareness about the identified lack.

Method: I inquired with major publishers and conducted a scan of Canadian and European medical school reading lists to see how and if they spoke to diversity and inclusion, with a focus on indigenous content for Canadian schools. I inquired with publishers via e-mail and telephone and also in person at the Charleston conference. I initially inquired with Wolters Kluwer and Elsevier as they are the publishers of the books the Louie & Wilkes (2018) article reviews. I asked how these publishers intended to respond to the lack of diversity in core medical textbooks and if they could identify titles that may exist to fill the gap.

Conclusion: When it comes to core texts, it’s valid to say that the vetting is a product of the community of practice and not the library; demands for titles are made on the library based on the history of their use within medical practice. It’s in the supplementary materials that librarians get to introduce diversity into the collection, but these remain supplementary materials. One could argue that in participation in activities that highlight reading materials as they relate to other national, and international activities, such as Science Literacy Week, International Women’s Day, Black History Month, etc. we try and promote diversity across disciplines in the hopes that this would influence perspectives. The big push needs to come from within the community of practice and from major publishers. While the library has limited influence on what resource a clinical faculty member would like to use in their instruction, it is our duty to advocate for and push publishers (both commercial and open access) to produce inclusive content.

ID: 137 / Poster Wrap up: 2
Keywords: professional competencies, leadership, interprofessional collaboration, library impact, educational needs

Paving the road to success: leadership skills in an interprofessional landscape

Nicole Capdarest-Arest1, Jamie Gray2

1University of California, Davis, United States of America; 2Weill Cornell Medicine - Qatar, Qatar


Academic medical libraries often sit at the crossroads of the complex landscape of the health sciences. Medical librarians in these environments must navigate and lead endeavors and services that may cross many professions. In one day, for example, a medical librarian could meet with a department head of medicine, a director of nursing education, a chief information officer, and a patient safety director, each of whom are held to the leadership standards of their fields. In addition to being excellent leaders in their own professions, how can medical librarians lead in an interprofessional context? In this study, the authors set out to understand leadership principles from three professions closely affiliated with medical librarianship in order to identify a core interdisciplinary leadership skill set.


To review the existing literature from the last 5 years around leadership in academic medicine, nursing, hospital administration, and medical librarianship in order to identify core leadership skills across the disciplines and identify potential differences.


We searched the literature published from 2014 – February 2019 on leadership skills in each of four professional domains: 1) academic medicine, 2) academic nursing, 3) hospital administration, 4) medical librarianship. Medline/PubMed, Scopus, and Business Source Complete were searched, and articles discussing leadership skills or competencies written in English with full-text availability were included. Skills mentioned were extracted using text analysis and trends were identified using descriptive analysis.


Three hundred-fourteen citations were retrieved. After deduplication, 169 unique citations were screened for inclusion based on predefined criteria. The two authors independently screened articles using predefined inclusion/exclusion criteria and, after applying said criteria, 44 articles were included in the study. Skills in each of the four identified domains were collected. A full analysis of skills, common themes, and perceived differences is presented in the poster presentation.


Modern medical librarians must more often lead, not only internally, in the library setting, but externally, as they are more involved with connecting and collaborating with leaders across disciplines. Having the skills and vocabulary to lead and identify necessary leadership characteristics across fields is important to successfully navigating this landscape and enhancing impact of the library. By reviewing the leadership literature in the fields that most often intersect with medical librarianship, we can better understand, learn, and enhance our own skills in these areas so as to better navigate the complex landscape of the health sciences.

Capdarest-Arest-Paving the road to success-137.pdf

ID: 120 / Poster Wrap up: 3
Keywords: leadership, management, library directors

Path to leadership: The career journey of academic health sciences library directors

Ricky Fought, Mitsunori Misawa

University of Tennessee Health Science Center

Introduction: Leadership development and preparedness are important contributors to leadership effectiveness. There have been a number of studies that have examined the leadership development of academic library directors as well as evaluating what the library profession itself has done to promote leadership development. The majority of this research has focused on mentoring, on-the-job training, library leadership training programs, and leadership development and preparedness in general.

Each of these studies is useful for understanding why leadership development and preparedness is important. Unfortunately, no studies were found that allowed a reader to understand how these various elements of leadership development and preparedness interrelate and progress during someone’s career journey. A cohesive picture of this career journey into library leadership would further the understanding of the value of leadership development and preparedness and act as a model for those interested in moving into leadership positions.

Aim: As part of a larger study on leadership in academic health sciences libraries, the authors sought to examine the career journey of academic health sciences library directors to better understand what led them into leadership positions in libraries.

Method: Qualitative phenomenological research was selected for the research design due to its focus on exploring and understanding the meaning individuals ascribe to a particular phenomenon or experience. A part of the interpretivist theoretical perspective, phenomenology searches for the essence of a phenomenon from people’s shared experience of it and works particularly well with phenomena that does not lend itself to easy quantification, like leadership.

The study used purposeful sampling and criterion-based sampling strategies to select its participants. Eleven library directors from academic health sciences libraries at public universities with a RU/VH Carnegie Classification agreed to participate in the study. They also met all other selection criteria for the study. Data were collected through two semi-structured interviews with each participant. The data were later transcribed and coded. Thematic analysis was used to analyze the data from which categories and themes emerged.

Results: A major theme that emerged from the data was the participants’ path to library leadership. Each participants’ path was unique, but there were common elements that are informative as to how they understood their experience as emerging leaders and what it takes to be a leader in libraries. Each participant had a wide range of library experience and/or education, but at some point, when they decided to enter into a leadership position, they became very focused in their preparation for leadership. The participants also shared how important leadership mentors were to them in their journey to becoming leaders.

Conclusion: Leadership development and preparedness have been found to be important contributors to leadership effectiveness in other studies. It was encouraging to witness and understand the amount of preparation the study participants did to get themselves ready for their roles as library directors. In particular, it was illuminating to hear how big of a role that mentors and mentoring played in the participants’ development as leaders and their desire to mentor the next generation of library leaders.

ID: 135 / Poster Wrap up: 4
Keywords: German Medical Library Association, medical librarianship, professional exchange, cooperation

AGMB goes to EAHIL

Iris Reimann1, Martina Semmler-Schmetz2

1RWTH Aachen University, Germany; 2Heidelberg University, Germany

Introduction: The “Arbeitsgemeinschaft für Medizinisches Bibliothekswesen (AGMB) e.V.”, founded in Cologne in 1970, is the association of medical libraries in the German-speaking area. Among the AGMB members are librarians and information professionals from university libraries as well as libraries at hospitals, pharmaceutical companies and medical research institutions.

Aim: The poster aims at presenting the AGMB and its objectives at the EAHIL Workshop in order to promote professional exchange and cooperation between AGMB and EAHIL members.

Method: The poster illustrates the AGMB structure, its objectives and activities.



• 450 members

• General meeting

• Executive Board (voluntary) elected for two years

• Work groups


• Promotion of medical librarianship and information provision

• Support of national and international cooperation between medical libraries and initiation of joint projects

• Furnishing of expert opinions and statements


• Annual continued education meetings with company exhibitions

• Publication of GMS – Medizin – Bibliothek – Information, an open access journal focusing on topics concerning medical librarianship and information science

• Competition “Pioneer projects in medical libraries”

• Travel cost subsidies awarded to AGMB members to attend continued education events or conferences


• AGMB and EAHIL share similar objectives and interests.

• The members of both associations would benefit from a cooperation.

Reimann-AGMB goes to EAHIL-135.pdf

ID: 186 / Poster Wrap up: 5
Keywords: Health Librarianship, Competencies, Workforce, Education, Professional Development

ALIA/HLA Health Librarianship Competencies Review

Ann Ritchie

ALIA/HLA, Australia


Health Libraries Australia’s (HLA’s) eight competencies ( were designed during HLA’s Workforce and Education Research Project (ALIA, 2011) as an adaptation of the US Medical Library Association’s (MLA’s) set of seven (2007). The research recommendations paved the way for a range of education initiatives, including the first steps to develop a systematic approach to education for health librarianship; establishing ALIA’s first specialist, competency-based certification framework; and implementing targeted Continuing Professional Development (CPD) courses.

MLA’s Competencies were revised in 2017; detailed performance indicators and basic/advanced levels of practice were articulated.

CILIP/Health Education England’s (2014) Professional Knowledge and Skills Base (PKSB) built on CILIP’s generic PKSB competencies.

The Australian healthcare system provides a changing workforce context for the health information professions. The Australian Digital Health Agency (ADHA), was established in 2016 to lead the development of the recently released National Digital Health Strategy (2018). The ‘Workforce and Education’ section document refers to health and public librarians in regard to training the health/medical workforce; the health information workforce census; and consumer health literacy and digital inclusion. This is a ‘framework for action’ to 2022, and it is critical that health librarians have the digital, e-health and data science knowledge and skills base to contribute effectively to the Strategy.

Formed in 2017 as a forum for sharing and advocating for the health information workforce in Australia, the Health Information Workforce Alliance (HIWA) comprises five professional groups representing health librarians, health information managers, clinical coders, and various groups of health informatics/systems practitioners. Mapping the competencies and developing a capability framework is underway.


The main purpose of the Project is to update the HLA competencies in line with the changing health services environment and to inform strategic workforce planning, post-graduate education and professional development for the profession.

Objective of the review

To learn from and incorporate the experiences of colleagues in professional associations (e.g. USA and UK) regarding competencies and evolving roles for health library and information professionals.


The updated competencies will:

1. guide health library/information services managers in formulating job descriptions with a view to basic and advanced scopes of practice;

2. assist employers and managers in planning their future workforce, appraising and developing their current staff;

3. support health library and information practitioners in designing their own professional and career development;

4. support LIS educators’ course development with a view to making graduates prepared for careers in the health sector;

5. provide the basis for a description of the complementary competency-based skill sets of all the health information professions in Australia.


1. International literature review;

2. Comparison of HLA Competencies with international and national equivalents;

3. Consultations with and feedback from practitioners.


The findings of the review will be presented as:

1. Comparisons of the competency sets;

2. Analysis of the detail of the revised HLA competencies.


Implications for workforce planning and education for health librarianship will be suggested.

ID: 213 / Poster Wrap up: 6
Keywords: systematic review, research evaluation, Cochrane review, reproducibility, literature searching

An instrument for evaluating searches for systematic reviews: The SRS-checklist

Pernille Skou Gaardsted1, Henrik Laursen2, Hanne Christensen2, Conni Skrubbeltrang1

1Medical Library, Aalborg University Hospital, Aalborg, Denmark; 2Medical Library, Regional Hospital Central Jutland, Viborg, Denmark

Introduction: The purpose of systematic reviews is to keep health care professionals up to date with the latest evidence in their field and guide clinical practice, and should therefore strive to identify all relevant evidence. Performing a systematic search of the literature is necessary to identify relevant studies and is the starting point for nearly all systematic reviews. The search strategy should be reproducible and visible to the readers in order for them to be able to judge the quality of the search and thereby the credibility of the results.

Aim: To create a checklist for evaluating the reproducibility and quality of search strategies in systematic reviews, and to validate the checklist. Other checklists deal with methodological quality and the search strategy, but none go into detail regarding the documentation of the search strategies. We consider the search strategy of such vital importance to the credibility of the results that an evaluation instrument needs to address all important elements concerning both reproducibility and quality to avoid bias. We call our evaluation instrument the Systematic Review Search checklist or the SRS-checklist for short

Method: The SRS-checklist for evaluating search strategies in systematic reviews was compiled from several other lists (e.g. Cochrane Handbook, PRISMA, PRESS). Several elements were grouped and sometimes merged together and some were rephrased or removed completely. The checklist consists of 23 questions, equivalent to 23 binary variables, with nine pertaining to reproducibility and fourteen pertaining to the quality of the search strategy. All questions regarding reproducibility require information about the search to be explicitly stated or directly visible. Scores for the individual systematic reviews were calculated as two-dimensional, aggregated indicators of reproducibility and quality respectively. Each of the two indicators were calculated as a relative, rescaled index where 0 is fixed and the maximum score is 100. As a result, the two indicators are reported on a pseudo-similar scale despite variation in the number of elements in each.

The checklist was validated through an empirical test of 100 random systematic reviews from the “Medicine, General & Internal” Web of Science category term published in 2013 against a reference of 25 Cochrane reviews.

Results: The checklist strongly discerns between the reproducibility and quality of systematic reviews in the test sample and the Cochrane sample. The search strategies in the test sample had a mean reproducibility score of 51.9 and a mean quality score of 32.7, versus 82.2 and 68.6 respectively for the Cochrane sample. The documentation of search queries was found to be a decisive factor for the quality of systematic reviews, as was the inclusion of a search specialist.

Conclusion: Authors conducting a systematic review should use the SRS-checklist for elaboration on documenting the search strategy. Furthermore, the SRS-checklist can be used as an evaluation instrument for scoring search strategies for systematic reviews which facilitates comparison between individual systematic reviews or between larger samples.

Gaardsted-An instrument for evaluating searches for systematic reviews-213.pdf

ID: 165 / Poster Wrap up: 7
Keywords: Evidence-based Medicine, Instruction, Academic Medical Librarians, Information Literacy, Canada

Benchmarking the participation of academic librarians in Evidence-based medicine (EBM) instruction, in Undergraduate medical education (UME) programs in Canada

Zahra Premji1, Kaitlin Fuller2, Rebecca Raworth3

1University of Calgary, Canada; 2University of Toronto, Canada; 3University of Victoria, Canada

Introduction: Academic librarians are involved in information literacy instruction in various ways and to varying extents. In particular, academic medical librarians are often involved in teaching Evidence-based medicine (EBM) within the Undergraduate Medical Education (UME) curriculum. The extent of involvement of librarians in teaching EBM may be different at each institution. There have been a few reports in the literature on the extent to which medical librarians are involved in EBM instruction. A 2014 review, that focused on how medical students were being trained to locate biomedical literature for EBM, showed that librarians were involved in the instructional activities in 9 of the 12 studies reported (Maggio & Kung, 2014). However, none of the studies identified in that review were from Canada; hence showing the lack of published literature about Canadian medical librarians on this topic. To our knowledge, there are no recent studies that focus solely on Canadian librarian involvement in EBM instruction. As such, our study may help other Canadian librarians understand what their counterparts at other Canadian medical schools are doing, and hopefully inform their practice. New academic librarians can benefit from knowing the extent of involvement of their counterparts at other UME programs in Canada. Additionally, understanding the trends in terms of what is being taught, and how it is being taught, would also be useful to both new and experienced librarians involved within UME programs in Canada.

Aim: This study hopes to benchmark the roles that Canadian librarians involved in Undergraduate Medical Education play in teaching EBM to their students. Additionally, through this study, we hope to identify trends in EBM instruction in Undergraduate Medical Education programs in Canada and to highlight any similarities and differences.

Method: This study used an internet-based survey to gather data. Various types of data were collected including quantitative, qualitative and demographic data. The survey was sent out to relevant email Listservs in Canada. Additionally, the link to the survey was also emailed to the general email addresses of health sciences libraries at Canadian medical education institutions, where available. This project was approved by the relevant ethics boards at the institutions of the three researchers.

Results: Our survey had a 59% response rate. The data demonstrates trends in information literacy skills being taught by librarians. Additionally, the data highlighted which resources were being introduced to students, and which of the five EBM steps were covered during instruction by Canadian academic medical librarians. The results also showed which educational strategies were being used, where this instruction takes place, and whether an assessment component is included in the librarian-led instruction sessions.

Conclusion: Our data illustrated the embedded nature of EBM instruction in undergraduate medical education programs in Canada. It also showed that librarians are involved in EBM instruction beyond the step of searching the literature. Librarians are embedded in their roles, often co-creating and co-delivering content with medical school faculty, and being present on course committees.


Maggio & Kung. (2014). Journal of the Medical Library Association, 102(3), 184

ID: 169 / Poster Wrap up: 8
Keywords: data management, data stewardship, support services

Data stewardship pilot project in a Life Sciences laboratory

Fantin Reichler, Eliane Blumer

Swiss Federal Institute of Technology (EPFL), Lausanne, Switzerland


At the Swiss Federal Institute of Technology of Lausanne (EPFL), Switzerland, the EPFL Library started reflecting on Research Data Management (RDM) issues back in 2012. An internal RDM team has worked to comply with researcher’s needs and funder’s requirements ever since, from raising RDM good practices awareness at first, to direct data support & data curation more recently. With the idea to adapt to researcher’s needs, the EPFL Library, conjointly with TU Delft and Cambridge University, launched a survey to get an overview of each university RDM practices and needs. One important result showed an explicit need for “guidance for clearing and managing data in the laboratory”.


With that in mind, the EPFL Library started thinking of creating direct support in its institution’s laboratories. On the one hand, to help labs to assess their RDM level. On the other hand, to support them in building services, tools and guidelines tailored to their needs. One of the aims for the EPFL Library goal was to create new expertise and to build new tools regarding data stewardship. By completing this pilot project, the Library was also able to promote its position as main competence center for RDM. As a next step, the Library was looking for a laboratory willing to host such a pilot project. A couple of laboratories resigned before the project even started, but finally a Life Sciences laboratory expressed its interest in March 2018.


First, the team needed to create an interview grid based on similar questionnaires by different institutions such as ANDS, Purdue University and Monash University Library. The idea was to interview the entire lab team, which consisted in 10 interviews of 20 minutes each. Once we processed those data, two assessments were performed : a quantitative assessment with closed questions (e.g. “What data volume do you handle?”) and a qualitative assessment with open questions (e.g. “What are your main problems regarding RDM in your daily work?”). After the analysis, tailored service proposals were drawn, based on the results. Those results were then presented and discussed with the whole laboratory team.


We created an efficient toolbox (interview grid, audio recording protocol, quantitative & qualitative analysis protocol) that was very useful for this pilot project and for further similar experiences. The plan was to conduct analyses, to discuss the implementation modalities with the lab members and finally to implement them in collaboration with the lab. Unfortunately, after discussion with the Library’s RDM team, the lab chose to do the implementation on their own.


Despite this refusal, the RDM team does not consider this pilot project as a failure. The team almost finished it, built a reusable toolbox and saw what improvements they will need to include in further data stewardship projects.

ID: 236 / Poster Wrap up: 9
Keywords: Ontologies, Vocabularies, Metadata

Developing an ontology centred on the PICO model to support the linkage of Cochrane evidence to promote its usability and discoverability

Anna Last, Deirdre Beecher, Chris Mavergames, Lorne Becker



Cochrane has vastly rich content and data stores that are not utilised to their full potential locked away in data silos and static presentation formats. The Cochrane Linked Data Project is focused on the adoption of linked data technologies to provide the structured flexibility needed to support a more effective way for the finding, sharing and use of all Cochrane content. An ontology is one such linked data technology. An ontology defines a common vocabulary within a domain, a formal description of concepts; their properties and the relations among them. This provides a shared common understanding of a domain enabling the opening up of the data. Given the nature of the content and data, no existing vocabulary was a suitable reflection of the work of Cochrane, therefore the Cochrane Ontology was developed as part of the project.


The construction of a custom ontology, specifically designed for the Cochrane domain, to enable the open production, publication, dissemination and usability of Cochrane data and content.


The PICO model was chosen as the foundation for the Cochrane Ontology, owing to the intrinsic nature of the content and data. These four concepts; Patient, Population or Problem; Intervention; Comparison and Outcome therefore required description.

For reasons of standardisation and interoperability, where applicable the creation of a new classification system should be based upon existing terminologies. The decision was to focus on the controlled vocabularies which form part of the Unified Medical Language System (UMLS). The individual vocabularies were assessed against the Cochrane content and data in terms of suitability. In some instances the vocabularies fit the needs of Cochrane without much alteration required, in other cases existing vocabularies needed to be merged amd extended to provide the subject coverage required. A suitable classification for Outcomes was not found, therefore a collaboration between Cochrane and Care Outcomes Measures in Effectiveness Trials (COMET) initiative was created to develop this vocabulary. This will be of value to the entire health care linked data community.

The PICO model provided the essential conceptual structure for the modelling of the multiple, independently developed vocabularies into a single coherent classification system.


At present the Cochrane Ontology is used for PICO annotation of Cochrane systematic reviews which in the future will be searchable via a PICO search tool (prototype in development at present). The use of the ontology for other projects within Cochrane is also under discussion e.g. to help structure data for RevMan in future development phases of this tool.


The development of an ontology is an iterative process. Since the development of the initial Cochrane Ontology, there have been many changes within the model, to incorporate new areas of the domain alongside alterations to reflect emerging functionality requirements .

An evaluation of the Cochrane Ontology will be carried out in January 2019, the conclusions of which will be reported at EAHIL.

Last-Developing an ontology centred on the PICO model to support the linkage-236.pdf

ID: 204 / Poster Wrap up: 10
Keywords: cooperation, networking, professional development, sharing, collaboration

EAHIL makes a difference?

Tiina Heino1, Ana Maria Ferrinho2, Katri Larmo1

1Terkko Medical Campus Libarary, Helsinki University Libarary, Finland; 2British Columbia Institute of Technology Library, Canada


EAHIL is a powerful network for connecting and inspiring health information professionals internationally. In this poster, we want to show what this means to us in practice.


This is a case report to make visible and show concretely the importance of our organization EAHIL. We are three authors and our relationship has developed to a friendship, which is also one reason to point out the importance of EAHIL and make this poster together.


There are many more examples than the ones picked here, but here we have selected some recent ones that we have been personally been involved in: cooperation and collaboration based on the relationships established in EAHIL network. There are many more examples, like Nordic cooperation Transfer of Knowledge (continuing education for health librarians and information professionals in the Baltic countries and Russia). We are grateful for all the opportunities based on EAHIL cooperation.

Benchmarking and networking are crucial and important when establishing new services, new ways to work, professional development, study visits – as a whole set of a professional identity. Also, our own workplaces play a big role, their attitude is significant as well as their possibility to support international cooperation and networking.


• Benchmarking: Study visits in the new Terkko Health Hub: the University of South East of Norway, UMCG Groningen vice versa

• Mentoring: systematic information retrieval

• Invited to be a resource speaker at the 30th MAHLAP conference in The Philippines

• Very fruitful cooperation with our vendors: in our sessions to our customers we get user experience we share with the vendors and for our teaching sessions, we get study tools (e.g. EBM clinical cases) from them.

• Workshops for colleagues: collaborating on educating faculty on publishing strategies.

• Sharing ideas: continuously in our daily work exchanging emails, messaging, skyping etc.


EAHIL does make a difference!


(1) Fleisher C, Hursky R. Empowering insight: The role of collaboration in the evolution of intelligence practice. South African Journal of Information Management 2016;18(2):1-10.

(2) Goosney JL, Smith B, Gordon S. Reflective Peer Mentoring: Evolution of a Professional Development Program for Academic Librarians. Partnership : the Canadian Journal of Library and Information Practice and Research 2014;9(1):1-24.

(3) Hart S, Amos H. The development of performance measures through an activity based benchmarking project across an international network of academic libraries. Performance Measurement and Metrics 2014;15(1/2):58-66.

(4) Martin AM, Johnston MP. Mentoring through Partnerships. Knowledge Quest 2013 March 2013;41(4):6-8.

(5) Nwankwo TV, Ike CP, Anozie CO. Mentoring of young librarians in South East Nigeria for improved research and scholarly publications. Library Management 2017;38(8/9):455-476.

(6) Waaland T. The influence of cognitive tasks on mentoring provided: Investigating the moderating influence of professionally educated staffs. Journal of Workplace Learning 2014 0, 2014;26(1):39-55.

Heino-EAHIL makes a difference-204.pdf

ID: 211 / Poster Wrap up: 11
Keywords: Evidence-based healthcare, Librarian’s role, Systematic reviews, Interprofessional Relations

Embedded in the promotion of evidence-based healthcare : experiences of information specialists involved in Joanna Briggs Institute collaborative centres

Cécile Jaques1,3, Blanche Kiszio2,3

1Medical Library, Research and Education Department, Lausanne University Hospital, Lausanne, Switzerland; 2School of Nursing Sciences Library, La Source, University of Applied Sciences & Arts of Western Switzerland, Lausanne, Switzerland; 3Bureau d’Echange des Savoirs pour des praTiques exemplaires de soins (BEST), Lausanne, Switzerland: a Joanna Briggs Institute Centre of Excellence

Introduction : The Joanna Briggs Institute (JBI) is an international non-profit research and development organization part of the Faculty of Health and Medical Sciences at the University of Adelaide, South Australia. The institute and its 70 affiliated centres all over the world promote and support the synthesis, transfer and implementation of the best available evidence with the aim of improving healthcare delivery and health outcomes.

In Switzerland, the JBI centre of excellence, Bureau d’Echange des Savoirs pour des praTiques exemplaires de soins (BEST), is based in Lausanne and results from a collaboration between two tertiary schools in health (HESAV and HEdS-La Source), one university (University of Lausanne) and one university hospital (CHUV). The Centre contributes to the production of Systematic Reviews and to the transfer and utilization of evidence to clinical practice. Two librarians attached to two collaborative institutions are now affiliated members of the centre and are participating in the activities.

Aim : To highlight the opportunities for librarians of bringing their expertise outside the library and to examine the benefice of building strong working relationships with research teams within their institutions.

Method : We will contact the information specialists across the Joanna Briggs collaboration through the JBI Information Science Network mailing list. We will collect information about the kind of partnership, level of involvement and contributions of librarians in activities such as participation in systematic reviews, teaching and support for evidence-based information retrieval.

Results : We will examine the different roles librarians play and we will detail the corresponding tasks and responsibilities assumed by the librarians within the context of their attachment to the centres. The results are unconsolidated for the moment but they will be available at the time of the conference.

Conclusion : The involvement of the librarians in the Swiss centre gave the participating libraries a more important role in the activities of the centre on the one hand and highlighted the expertise of the library services on the other hand. Reported at the JBI network scale, we will have to see what conclusions can be drawn.

Jaques-Embedded in the promotion of evidence-based healthcare-211.pdf

ID: 233 / Poster Wrap up: 12
Keywords: Professional Roadmap, Patient Library, Patient Education, Embedded Librarian, Librarian skills

Embedding librarian skills in a Patient Education & Empowerment research project, from design to evaluation: a complete guide

Mauro Mazzocut, Chiara Cipolat Mis, Emanuela Ferrarin, Nicolas Gruarin, Laura Ciolf, Nancy Michilin, Paolo De Paoli, Silvia Franceschi, Ivana Truccolo

Centro di Riferimento Oncologico di Aviano (CRO) IRCCS, Italy

INTRODUCTION: At the Centro di Riferimento Oncologico of Aviano (CRO), the Scientific and Patient Library has been appointed since 2010 as the technical co-ordinator of an institutional Patient Education & Empowerment Program. This program aims to enhance the patients' involvement in the information and communication activities but also in some organizational and research topics. CRO Aviano is now leading an advanced research project funded by the Italian Ministry of Health named “Changing the future: can we effectively improve Patient Education and its effectiveness in cancer care?”. This project aims to address some of the current weaknesses in patient centred cancer care by the use of a patient education and empowerment approach. To realize this aim, the project will validate tools to measure and enhance the quality of written and oral cancer information resources in Italian language (health literacy topic). Furthermore the project aims to improve independent information services for patient on anticancer drugs and to modify clinical pathways using patient reported outcome measures and pharmacovigilance data. The results of the project may be used to operationalize patient empowerment tools, to improve patient centeredness in clinical pathways and to test the validity of a cancer care model potentially usable at country level.

CRO Scientific and Patient Library plays a pivotal role in the design and management of this project.

AIM: draw a map of librarians hard and soft skills necessary for the design and management of a Patient Education & Empowerment research project

METHOD: we are going to draw a step by step map of librarians roles and competencies exploited during the different phases of a research project: design, writing, planning, implementation and management, conclusion and evaluation. The map will include a list of health professionals that interact with librarians. Expertise will be taken from several international (MLA) and Italian (Bibliosan) standard classifications of professional competencies. Emerging soft and crossover skills will come from current literature.

RESULTS: Along with the traditional librarians expertise (such as: bibliographic research; information literacy; health information to consumers; cataloguing and indexing; metadata curation; health literacy) new soft skills are emerging. Among these: implementation of web application for management of clinical data (RedCap); editing & editorial graphics; pharmaceutical counselling; health information quality evaluation; health information resources plain language writing; empowerment ability; impact assessment & benchmarking.

CONCLUSIONS: Librarians’ hard skills are used throughout the project. Soft skills are the interface with other professionals to better embed librarians in projects that impact on the healthcare organization.

ID: 188 / Poster Wrap up: 13
Keywords: Open Science, institutional assessment, Academic Profiles

Enhancing the impact of institutional research results

Edit Gorogh, Judit Fazekas-Paragh, Gyongyi Karacsony

University of Debrecen, Hungary


Open Science opens up new ways in which research is undertaken, archived, disseminated, and assessed. As discussions on Open Science practices, such as alternative dissemination and impact measurement, increasingly become part of the scholarly communication discourse both on a global and on national and institutional levels, their impact inevitably affect institutional dissemination and evaluation processes.


In 2015, the University of Debrecen in Hungary, in line of the EC vision on Open Science, issued a revised Copyright and Publishing Guidelines, which included rules on open access publishing of institutional outputs. The primary goals of the guidelines are to increase the number of open access publications in the institutional repository in order to provide free availability of scholarly outputs of our researchers, and to enhance the visibility and wide dissemination of the university’s scientific results. The implementation of this code of conduct relies on the available and developing institutional infrastructure, such as repository and research information database, in order to support researchers’ compliance. The awareness raising, support and monitoring functions connected to these guidelines were delegated to the University Library of Debrecen, since they are in charge of the infrastructural components.


The Library is dedicated to ensure the wide uptake of open access principles and increase the availability and impact of the institution’s scholarly results. As a result of continuous training, awareness raising, and consultation with researchers and publishers, more than 9500 documents in the institutional repository have become openly available. The content of the repository is channeled to the website of the University Academic Profiles ( in order to provide wide visibility of and easy access to the open access documents at the University. The profile and research database, developed by the University Library, offers up-to-date information about the researchers’ academic achievements and scientific work including data on teaching activities, publication list and scientrometrics related to publications.


The recently published EUA Roadmap calls for new approaches to research assessment at all levels (e.g. of research publications and projects, of researchers, and of laboratories and universities) reflecting the new paradigm of Open Science which is based on principles of sharing and collaboration. Following such emerging principles, the University Academic Profiles provide a valuable supplement to impact measurement based on the dominant journal impact factor. On the one hand the Profiles introduce research projects and their outputs of the university units and allow for browsing among the research fields, subjects and researchers connected to them, and on the other hand they develop a social forum for scientists enhancing the cooperation among various disciplines. Furthermore, they function as electronic calling cards for our scientists providing a comprehensive portfolio about the researchers’ scholarly activities with easy access bibliometric indicators (e.g. list of citations connected to the publication list entries).


The poster showcases the functions and services of the University Academic Profiles webpage which plays an important role in increasing awareness on the transforming impact measurement landscape and on the strengthening Open Science practices at the University of Debrecen.

ID: 208 / Poster Wrap up: 14
Keywords: Technology, software, study room, self-service, reservation

Evaluating room booking systems for a new medical library

Jérôme Zbinden, Alexandre Racine

CHUV, Switzerland


Study rooms in academic libraries can be rare, highly requested resources. Access to these rooms on a first-come first-served basis can sometimes lead to unfair and suboptimal use of such limited space. Room booking systems (RBS) aim at avoiding such caveats by enabling users to book study rooms by themselves, usually via a web interface or mobile application. RBS can offer different features such as quota-based policies, integration with identity management systems and reporting.

In 2019 the Lausanne University Medical Library (Lausanne University Hospital – CHUV) is moving to a new building, where the number of rooms has decreased from 12 individual boxes to 3 group study rooms. The adoption of an RBS is hence considered to replace the current first-come first-served policy.


Compare features of a selection of room booking systems in view of equipping the study rooms in the new building of the Lausanne University Medical Library.


We have extracted the list of requirements from the particular needs of the Lausanne University Medical Library.

We have compiled a non-exhaustive list of popular RBS used in some other medical libraries, as well as reservation systems readily available within our institution. We have enriched this list with well-ranked matching results returned by Google for specific related terms.

We have then evaluated the collected requirements against each selected solution, based on information accompanying the solution (software documentation, website) or by testing the solution itself. The fitness of each solution to each requirement is categorized in 3 main categories: “not suitable for our needs”, “not completely suitable but close”, “available and suitable”.


A comparison matrix showing the features of selected room booking systems and their evaluated alignment with the needs of the Lausanne University Medical Library.


The results of the study have enabled the identification and recommendation of three potential solution for the implementation of a room booking system in the new building of the Lausanne University Medical Library.

Zbinden-Evaluating room booking systems for a new medical library-208.pdf

ID: 156 / Poster Wrap up: 15
Keywords: medical library, 3D anatomical database, continue medical education(CME), hands-on workshop

Evaluation of the Teaching Course to Create Customized Medical Materials with 3D Anatomical Database for Clinicians and Faculty

Hui-Chin Chang1,2, Tzu-Heng Chiu3,4, Kuo-Shu Huang5, Hui-Ying Low6, Kevin Sheng-Kai Ma7,8

1School of Medicine, Chung Shan Medical University, Taiwan; 2Library, Chung Shan Medical University Hospital, Taiwan; 3Professor of center for general education, Taipei Medical University, Taiwan; 4Library Director, Taipei Medical University, Taiwan; 5Institute of Medicine, Chung Shan Medical University, Taiwan; 6Department of Obstetrics and gynecology, New Far Eastern OB/GYN Hospital, Taiwan; 7School of Dentistry, Chung Shan Medical University, Taiwan; 8University of Pennsylvania, Philadelphia, PA.


An on-site anatomy education workshop with hands-on session for faculty members working in medical centers was offered. The innovation of the continuing medical education initiated by medical library was the first one in Taiwan to facilitate faculties of basic and clinical science with practical implementation in lecture plans, ultimately aiming to improve medical education for students and patients with library resources, especially 3D Anatomical Database.


To evaluate the efficiency of a library-launched CME workshop for introducing 3D anatomy database for educational purpose.


Lectures were delivered to participants with one personal computer per individual and projectors in computer classrooms with screen-sharing and remote-access. Three-dimensional (3D) anatomical visualization systems and medical imaging software for photo editing were offered, along with questionnaires issued before and after the workshop. Faculty members were divided into groups by affiliated department for designing teaching materials in clinically based contexts, and instructors were assigned to each group. The objectives were to assess participant performance outcome, capability of creating customized materials from relevant content of the 3D anatomy database, perception of cooperating and supporting team members to complete the assignment in the hands-on session. Analysis of pre-/ post-test was assessed by two-sample t-test for paired data, and the effect of demographic information on the helpfulness of the workshop was evaluated by two sample t-test or ANOVA.


The most commonly used electronic devices for teaching material design were notebook computers, followed by desktop computers. Quantitative and qualitative perception surveys revealed that specifically, only the existence of supportive institution library (P < 0.05), but not gender (47% male; 53% female), seniority in the workplace (varied from 3 to 20 years), healthcare professions, hospital classification levels, the habit of using anatomy visualization software in the past, or satisfaction levels of participants, contributed to significant improvement in terms of the performance (P < 0.05), perceptions (P < 0.05), and capability (P < 0.05) after attending the hands-on workshop. This fact emphasizes the role of library as an effective continuing medical education (CME) provider. The results suggest that once platforms for resource utilization are established in libraries, faculty members have higher perception, adaptation and acceptance of novel educational technologies (P < 0.05). Hence, translation of clearer anatomy concepts and pictures toward patient and student education practice could be expected.


Such large-scale hands-on workshop is the first one in central Taiwan, thus we collected data before and after the test for evaluation. Previously, we launched a workshop only with lectures, and did not observe significance improvement in participant performance. Hence, such hands-on workshop would be an innovative form of library CME, providing an informative platform for libraries to assist both faculties from basic and clinical science to design teaching materials. In addition to sharing education experiences, individuals are also allowed to familiarize database operation and preparing novel teaching materials through practical implementation.

ID: 217 / Poster Wrap up: 16
Keywords: Coroners records, medical archive, data linkage, text markup

Examining the Archives – using historical Coroner’s Inquest Records to develop a new model for teaching library and archive skills

Kirsten Mulrennan1, Sinéad Keogh1, Ciara Breathnach2

1Glucksman Library, University of Limerick, Ireland; 2Department of History, University of Limerick, Ireland

Introduction: Much of the role of the health services librarian is spent supporting the student, researcher and medical professional in finding up-to-date information to aid in understanding or executing critical decisions. However, apart from landmark studies, historical material is less well used in library instruction but offers huge potential for teaching students not just about medicine and healthcare but how to perform research, mine texts and manage data.

The University of Limerick offers undergraduate students the opportunity to take modules across the disciplines, regardless of faculty affiliation, and one that attracts a mix of humanities, social science and health science students is offered by the Department of History – Health, State and Irish Medical Care, 1837-1948. This module aims to provide students with an insight into the social history of medicine in Ireland during that time frame, and to encourage critical thinking and practice-based learning. It is a component of a project entitled Death and Burial Data, 1864-1922 (2018-2022) funded by the Irish Research Council Laureate Awards 2017/2018. For the Autumn semester 2018, the course director requested input from the library to enhance the student experience with an introduction to working with archives and digital humanities techniques.

Aim: The Special Collections and Archives Department of the library already delivers hands-on archive literacy classes as part of some courses, but having an archivist with a knowledge of medical archives and with the addition of text markup, TEI (Text Encoding Initiative) metadata encoding and linked data library skills, we saw the potential to create a new model for the teaching offered by the library.

Method: The module runs for one semester, dealing with many aspects of healthcare in Ireland and the library section involved working with digitised historic records from the Irish Coroner’s Court held in the National Archives of Ireland. The students worked in groups to produce verbatim archival transcriptions of five records, encoding important elements and highlighting linked data that they felt would be most beneficial for future research (such as names, places and organisations).

Results: The output from the module demonstrated a high level of student engagement with the process, and feedback from both the faculty and students at the end of the module was incredibly favourable. As a result, this module design will be further developed for the Autumn semester 2019. The library has also used this experience to increase the teaching profile within the university, as well as establishing lasting links with the Department of History.

Conclusion: Overall, this project illustrates the diverse ways in which academic libraries can work with faculty to grow undergraduate information literacies and skills, creatively using developing technologies and tools to get both staff and students engaged with historic medical sources regardless of discipline, and ultimately, that the increasing integration of rare books and archival material into the curriculum allows for the continued development of unique academic programmes at the university.

ID: 159 / Poster Wrap up: 17
Keywords: Evidence-based veterinary medicine, Practice-based research, Continuing professional development, Information seeking behavior, Veterinarians

From discovery to veterinary practice: how to create intelligent solutions to find evidence on animal health in Finland

Raisa Iivonen1, Gunilla Widén2

1Finland; 2Åbo Akademi University, Finland


Evidence-based veterinary medicine (EVM) is defined as “the use of best relevant evidence in conjunction with clinical expertise to make best possible decision about a veterinary patient. The circumstances of each patient, and the circumstances and values of the owner/ carer, must also be considered when making an evidence-based decision”. For a busy practitioner in human medicine, the evidence-based process is aided by the summaries of best available evidence, such as guidelines derived from the Cochrane Collection. However, in veterinary medicine the amount of good quality studies is insufficient to create a similar procedure. In order to develop better information search tools, the temporal dimension to study information seeking behaviour of clinical veterinarians is needed.


The aim of this project is to deepen the previous knowledge of veterinarians’ information seeking behavior as the basis for developing ontologies in the Semantic Web. That is required for a better findability by refining search tools and will serve both academic research and practicing fields of the veterinary business. Though a relatively good accessibility of scientific information in Finland, it is of no use if not discoverable.


The information seeking behavior of practicing veterinary has been studied and the results are reported in recent articles forming a solid basis for future studies. It is reasonable to ask similar research questions as done earlier to have compatible data from Finland, too.

A semi-structured interview is done during the Annual Veterinary Fair in November 2018 in Helsinki, Finland. The target group consists of veterinarians starting their careers in private practices, as well working in large animal practice. Time factor and practice-based research are included in the research questions on information seeking behavior.


The expected results describe the information seeking behavior of practicing veterinarians in Finland and how they can provide recent discoveries in the academic research institutions to apply in everyday practice. The information could be expected to flow in two ways – the practitioners have the opportunity to collect and analyse primary care clinical data to answer questions relevant to primary care practitioners. The practice-based research is research involving client-owned animals and conducted by non institutionally-based veterinary practitioners who might not normally be involved with research.


Successful decision making based on high quality evidence – accessed rapidly – is required in contemporary clinical practice. Helping the busy vets in their literature search processes by creating solid and trustful literature research systems is the task of information specialists. The help of ontologies tailored to special user groups adds value to the great collection work information providers do. It is not possible to practice on evidence basis if evidence is not acquired. Availability is necessary, but without findability it is of no use. According to the key ideas of One Health Initiative the veterinarians should be able to share their responsibility to prevent the global threats. Reliable evidence helps specialists make better decisions and hence bring health and wealth to All Creatures Great and Small, including humans.

Iivonen-From discovery to veterinary practice-159.pdf

ID: 162 / Poster Wrap up: 18
Keywords: Co-production ; Service development ; Engagement ; Libraries

“From donations to distribution network: A story of organic growth of user and community engagement.”

Christopher Michael O'Malley1,2

1University of the Highlands and Islands, United Kingdom; 2NHS Highland


In 2016 the Highland Health Sciences Library (HHSL) conducted a significant re-design of its physical space.

A prominent display space opened up, where we established an ‘Honesty Library,’ populated with donations of fiction items we previously had difficulty placing. Users could borrow as many items as they wished, for as long as they wished, without a documented record of the loans. If they wanted to keep any item, we just asked that they replace it in kind with another item.

Rather than attrition and stock loss, the HHSL instead found great user uptake, the ‘honesty’ element respected, and a steady growth of donations.

This was the extent of the plan, however the success of the engagement with the users has since provided significant opportunities to establish stronger relationships with our various user groups - itself an organisational goal.


The aim was to provide non work/ study reading to highlight the mental health benefits of work/ life balance, as well as another path for user engagement.

This was more successful than originally anticipated. One e.g. of profile growth was via a portion of NHS Highland (NHS H) staff who became more regular users, who also spread word to their colleagues, expanding the number of NHS H staff joining and using the library.

This Poster focuses on a larger-scale project, which began with a Non-Executive NHS H Board Member. Donating items and asking HHSL staff about the collection lead to HHSL support for research they were conducting. This in turn led to a request to utilise the Honesty Library within the Dementia Ward in the Raigmore Hospital, Inverness.

The project was for a rotation of Honesty Library stock through the Ward, focusing on items which would stimulate memories, and be fit for purpose in context, for e.g. large print items, and visual or local content items to stimulate memory.


The HHSL saw the potential to place donated stock into more locations. Currently this is at an early stage of development - with the Children’s Ward at Raigmore, the local Prison Library, and a range of Departments and Wards in rural and remote hospitals in the Highlands targeted.

To facilitate such growth we needed stock, which led to a negotiated provision of discarded stock from the local Public Library network, Highlife Highland. They provide the volume and profile of stock over and above standard donations. This facilitates their goals of recycling, reducing disposal costs, and exploring further avenues for community engagement and benefit.


The project at present is continuing to grow in scope and potential. Already, however, we have seen greater engagement with more users, with now 2 NHS H Board Members, with local public libraries and the community, including patients and their families and friends in the hospital wards.


From small aims and origins, we have found a path to grow the profile of the service with its users and further into community engagement. This project has grown beyond its original remit, and continues to grow.

OMalley-“From donations to distribution network-162.pdf

ID: 234 / Poster Wrap up: 19
Keywords: storytelling ; communication ; resources; visibility

History matters: storytelling at the Library of Medicine in Lausanne

Anne Morin, Sylvie Godel, Emmanuelle Mack

Centre Hospitalier Universitaire Vaudois, Switzerland


Is the concept of storytelling an adequate tool for valuing the medical collections at the Library of Medicine (CHUV Library) in Lausanne?

How could the Library use this concept to communicate about its resources?

For decades, our library has owned number of medical textbooks essential to students and practitioners’ daily work. Among them, Gray's Anatomy; Netter Atlas of Anatomy; Harrison’s Principles of Internal Medicine and Bates Guide to Physical Examination.

Nowadays, storytelling concept is an emerging trend in the libraries’ world and is becoming an essential tool for resources communication.


The main challenge of this project is to adjust the storytelling concept to our aim of promoting the Library’s resources and collections.


- First step will be to explain how storytelling can be a good communication tool in a medical library.

- Second, in a constant effort to promote its resources to its users, the Library chooses to test this new communication method on these four emblematic medical titles and tell about the origins of their creation, their authors and what kind of publishing and technologic evolutions they went through across the 19th and 20th centuries to today.


In order to measure the impact of this campaign on the Library’s users, several means of diffusion will be used.

1- The Library’s social media (Facebook and Twitter) and the internet site homepage will introduce the campaign with a catchphrase like “Did you know that major textbooks you have been using since your first years of medical school were first published more than a century ago?” with links to the resources.

2- The poster as well as boards summarizing the history and chronologies of the four textbooks chosen will be displayed in the new medicine library.

3- These means of communication can be used in a second phase to set out a survey, involving the Medicine Students Association (AEML), in order to define the students’ behavior towards the Library’s resources and customize as much as possible its offer against their needs.


Library users’ feedback about this campaign could help the new library to build its new branding, and optimize the collections' visibility and accessibility.

ID: 128 / Poster Wrap up: 20
Keywords: evidence-based medicine, toolkit, teaching tool, medical librarians

How Do We Teach Clinicians Where the Resources for Best Evidence Are?

Sandra Kendall, Michelle Ryu, Chris Walsh

Sinai Health System, Canada


Sinai Health System (SHS) is an internationally recognized academic health sciences centre affiliated with the University of Toronto. With more than 28,809 admissions a year, clinicians at SHS are often challenged with locating the best available evidence at the time of need. The overwhelming number of electronic resources available, coupled with long hours of clinical work which includes clinicians working in multiple locations, our library recognizes how staff may be prevented to easily and seamlessly seek information in an efficient and timely manner.


The goal is to provide a simple, practical teaching tool to help clinicians easily find quality health information from the vast offerings of publishers.


The SHS Library created a toolkit that groups electronic resources into tiers based on the hierarchy of evidence, in a step-by-step approach. The SHS EBM Toolkit lists key electronic resources available through the library. Mobile application options are available for most of the resources.


Since its publication in 2008, the original toolkit received positive feedback from medical students and in-house clinical staff. As well, the toolkit has been incorporated into the teachings of the Royal College of Surgeons and Physicians of Ontario, Ministry of Public Health, and various hospital and patient libraries across the Greater Toronto Area.


The toolkit continues to add value to our hospital. The SHS Library encourages other libraries and institutions to adapt the toolkit for their users. In the future, this toolkit will be revised to tailor to the research needs of nursing and allied health staff.

Biography and Bibliography
Sandra Kendall, Director, Library Services, Sinai Health System: Sandra is the 2017 President of the Ontario Health Libraries Association. Sandra received her Master’s degree in Library Science from the University of Toronto. Since then she has worked in corporate, public and not-for-profit libraries, culminating in her current 18 year tenure as Director of Library Services at SHS. She has presented at library conferences including OLA, Internet Librarian, the Medical Libraries Association and IFLA. Sandra has also published in a number of journals. Her recent work is featured in International Librarianship: Developing a Professional, Intercultural and Educational Leadership, in which she documents her over 8 years of experience working with The Toronto Addis Ababa Academic Collaboration in Ethiopia.
Kendall-How Do We Teach Clinicians Where the Resources for Best Evidence Are-128.pdf

ID: 239 / Poster Wrap up: 21
Keywords: decision making support, information needs, information sources, health planning, health economics and management

Information support for specialists in health planning, management and economics

Tatyana Kaigorodova, Irina Kriukova

World Health Organization Documentation Centre based on the Federal Research Institute for Health Organization and Information of the Russian Federation, Russian Federation

Introduction:In general, specialists in health planning, management and economics provide information and analytical reports and reviews for decision makers. Therefore, it is important to understand what topics are of interest to this group of information consumers, as well as what information sources they may need. Information support for the Ministry of Health of the Russian Federation in health management and economics is provided by Federal Research Institute for Health Organization and Informatics; Higher School of Economics; National Public Health Institute named after Nicolay Semashko and federal medical universities.

Aim:to analyze information needs of specialists in health planning, management and economics and review available information sources.

Method: statistical, sociological, bibliometrics and content analysis.

Results: Authors have surveyed this group of specialists and analyzed their requests to the World Health Organization Documentation centre. Based on the survey results major needs of this group of information consumers have been identified. Requests by topic are as follows: analysis and trends in mortality by age and cause of death, analysis and trends in fertility, economic indicators of performance of health care facilities, quality indicators of performance, overviews and comparisons of international experience related to the mentioned above issues. Information sources used by the respondents include the following: Russian statistical compilations, State report on health, articles in the Russian journals on economics and health management, World Health Organization statistical databases, EUROSTAT, World Health Organization evidence reports on health economics and management, OECD databases, articles on quality of care, health care financing and planning of Cochrane library, PubMed, etc.

Conclusion: To conclude this study, we can say that our survey showed that information support for decision making is a topical issue, dissemination of information including WHO materials among national users is extremely relevant and that analytical reviews and selections of related materials on certain topics including heath care improvement in Russia and international practices are highly demanded by specialists, and timely update on latest materials is much welcomed.

ID: 187 / Poster Wrap up: 22
Keywords: research data management, professional competencies, new services, job advertisements

Is research data management our future or a fad? An examination of job responsibilities in current health librarian positions

Glyneva Bradley-Ridout

Gerstein Science Information Centre, University of Toronto, Canada


Research data management (RDM) includes tasks such as preserving data, organizing data, data dissemination, and data extraction among others. These responsibilities and other research data management skills have been discussed as an increasingly important role for health science librarians, and a way in which we might shape our services to meet a growing demand from our clientele. However, it is unclear how much newly hired health science librarians are being required to know about RDM, or if they will be asked to perform RDM responsibilities in their professional roles. To answer this question, this research examined currently advertised jobs in health science librarianship to investigate whether research data management duties are being included in posted positions.


To examine if health science librarians are being required to have research data management experience or skills at the time of hiring, and whether they will be expected to perform these tasks in their health librarian role.


Job advertisements posted on the University of Toronto’s Faculty of Information (iSchool) jobsite between February 2017 and April 2018* were collected and analyzed. Inclusion criteria was defined, which included jobs located in any country, jobs that were both part-time and full-time, and jobs in any sector, so long as they required a professional master’s degree in librarianship. The job advertisements were analyzed to ensure all included postings were clearly related to health librarianship. The job descriptions of these postings were then further examined to identify instances where research data management skills or responsibilities were mentioned.


Thirty-two job descriptions were identified as meeting the inclusion criteria. Of these thirty-two health librarian postings, eight included supporting research data management services, in varied capacities, as part of the position description.


The literature indicates that research data management is predicted to be a central competency for health science librarians in the near future. However, through the job posting analysis, a trend emerged where RDM is not consistently seen as a mandatory skill, or an expected task for newly hired health science librarians. As such, it is argued that this disconnect needs to be addressed. If RDM is to be a significant responsibility on the roadmap of our profession, then these skills need to start being acknowledged and reflected in education and employment opportunities.

*Please note: prior to the presentation of this poster, the research will be updated to reflect new postings advertised since the date of last data extraction (April 2018 – April 2019). If applicable, any changes to the original results and conclusions will be discussed accordingly.

Biography and Bibliography
Glyneva Bradley-Ridout (B.A., MI) is an Education & Liaison Librarian at Gerstein Science Information Centre at the University of Toronto. Her role includes supporting the Leslie Dan Faculty of Pharmacy, liaising to various departments in the Faculty of Medicine, and co-responsibility for the health sciences collection. Previously, Glyneva worked at St. Michael's Hospital in Toronto as an Information Specialist.

Recent Publications:
Bradley-Ridout, Glyneva. "Preferred but not Required: Examining Research Data Management Roles in Health Science Librarian Positions." Journal of the Canadian Health Libraries Association/Journal de l'Association des bibliothèques de la santé du Canada 39.3 (2018): 138-145.

Bradley-Ridout, Glyneva. "In Transit: The Information Behaviour of Toronto’s Public Transit Commuters." The iJournal: Graduate Student Journal of the Faculty of Information 3.1 (2017).
Bradley-Ridout-Is research data management our future or a fad An examination-187.pdf

ID: 232 / Poster Wrap up: 23
Keywords: Off-campus access, library tool, Lean Library, browser extension, open access

Lean Library: Your library in a browser. Experiences from the University Medical Center Groningen and the University of Groningen

Robin Ottjes

Central Medical Library, University Medical Center Groningen, Netherlands, The


Accessing the collection of your university, or using tools made available by the library is not always easy if you work off-campus. When working off-campus a login in for example a proxy-server or VPN is needed to work as if you were at your office or at the library. This is where our students, staff and researchers had troubles, they were not starting on the library website with the right links to the licensed content. To make working off-campus a lot easier the University Medical Center and University of Groningen started a pilot with the browser extension Lean Library. The pilot started in September 2018 and will run until February 2019. The main functionalities of Lean Library are providing users with 1-click access to our e-resources, communicating tailor-made messages to our users on, by the library specified, websites and providing users with alternative routes to full texts if they are available.


To make working off-campus just as easy as working at university computer, and to bring library services to the users in an easy way in their browser. By doing so the aim is to see more use of our collection and have a greater presence of the library in the workflow of students, staff and researchers. Also better use of the universities’ open access deals and better insight in the use of our collection are an important aim of our pilot.


For the implementation, it was important that the library had control of what and when exactly Lean Library would show. Therefore, we gave Lean Library our holdings information and the access to our proxy-domains. By doing so, the user has immediate access to scientific publications and is not stopped by a paywall. Another important aspect of the implementation was that the library is control. Lean Library gives the library staff the possibility to tweak and change the messages that are shown to the users of extensions when they are on certain websites.


The pilot has a duration of six months, September until February. During this time we promote the use of Lean Library, but also ask users for feedback. With a single click the users go to a survey in which they can give us their opinion or suggest improvements. Next to the user feedback, Lean Library also offers many statistics concerning the use of the extension. By using these statistics over the course of the pilot and comparing statistics like the proxy-server use before and after we started the pilot, we can determine if it is a success.

Conclusion :

While this is an ongoing project, the initial results are looking promising. We see an increase in the use of our proxy-server and we see an increasing number of users every month. A full analysis if the pilot is a success can be given after February, when the pilot period ends. However, for now Lean Library is helping our students, researchers and staff to work comfortably from home, with the library in their browser.

Ottjes-Lean Library-232.pdf

ID: 253 / Poster Wrap up: 24
Keywords: Evidence based veterinary medicine, library outreach, veterinary librarianship, freely available resources

Librarian support of evidence based practice for non-affiliated veterinarians using freely available resources

Heather K Moberly, Esther E Carrigan

Medical Sciences Library / Texas A&M University, United States of America


The College of Veterinary Medicine and Biomedical Science is a primary client group supported by the Medical Sciences Library at Texas A&M University (TAMU MSL). The support goes beyond traditional academic support to include library outreach to veterinarians in practice.

Veterinarians are trained in evidence based veterinary medicine (EBVM) although veterinary medicine is somewhat behind the human medical sciences in evidence based practice. This methodology is generally described with five steps whether referring to human or veterinary medicine. Essential in these five steps is identification of published evidence and it’s acquisition for further appraisal and application. The motive for TAMU MSL to support veterinarians in practice is that there are two barriers for practicing evidence based veterinary medicine: identifying published evidence and acquiring it. TAMU MSL librarians are well-positioned to lessen those barriers.


The aim of this poster is to discuss and demonstrate the evolution of six years of increased support for clinical veterinary practitioners who do not have an institutional affiliation that provides information resources and services. This support is proffered through recommendation of freely available resources and proven information management strategies.


Freely available resources are promoted, demonstrated, and taught to veterinary practitioners through library outreach activities. Outreach to veterinary practitioners is passively provided through resources linked on the TAMU MSL website and LibGuides and through articles in veterinary publications. It is actively provided through librarians exhibiting, speaking, and providing continuing education/continuing professional development at veterinary conferences.

Across this time a five point information management strategy has been resonating with veterinary practitioners. Additionally, freely available resources have increased across this time. First in the strategy are freely available online resources that can be used to identify published evidence. These include PubMed, IVIS, VetSRev, and others. Second, is sharing strategies for new item alerts including My NCBI, individual journal alerts, and Change Detection. Third are tools for identifying freely available full text such as UnPayWall, Open Access Button, Kopernio, and Google Scholar. Fourth are recommendations about using mobile phones and tablets as mobile scanners to collect information and process the files with OCR. Lastly, are the techniques for collecting and organizing information using citation management tools like Zotero and Mendeley.


Since 2013, changes to library outreach activities to practicing veterinarians have resulted in increased metrics in all areas. Increases were seen in requests for services and resources, teaching and publication invitations, and contact numbers at events. These activities and feedback from veterinarians resulted in an information management strategy and recommendations for freely available resources that support EBVM.


Thoughtful changes to the TAMU MSL veterinary outreach program resulted in an increase for both the use of and demand for support. The global rise of open access resources, including those that support EBVM, was critical to the success of the TAMU MSL program. Creativity added to a base knowledge of freely available resources and information management strategies can empower librarians to support the practice of EBVM for clinical veterinary practitioners not affiliated with an institution.

ID: 153 / Poster Wrap up: 25
Keywords: Library, Open access repository, Library technology, Scholarly communication

Lithuanian Academic Electronic Library as a significant part of scholarly communication

Daiva Jurksaitiene

Lithuanian University of Health Sciences, Lithuania


Currently open access has become the usual practice of publishing results of scientific and research work, especially in natural sciences and medicine.

Some of the specific benefits of the electronic submission and archiving of publications include: Availability; Multimedia Integration; Digital Research Skills; Improves Library Service.

The Lithuanian Academic Electronic Library (eLABa), as a national aggregated open access (OA) repository, in accordance with its legal regulation, was started in the 2012.


The aim of creating Lithuanian Academic Electronic Library (eLABa) is by the use of information and communication technologies to develop favorable conditions to disseminate more quickly the newest scientific knowledge and learning material, to improve the quality of research and higher education processes, to develop distance and lifelong learning, to promote the activity and achievements of scientists institutions of research, science and higher education.

Another aim of the eLABa creation is to properly manage intellectual property rights associated with research performed at Lithuania Universities. This is accomplished by: documenting the student and resercher author's intellectual property rights by depositing his or her work in Lithuania Universities digital depository.


The main goals were achieved by creating eLABa as the environment and tool, allowing preparation, collection, long-term preservation, and permitting access to research and study e-documents, created in Lithuania. Functioning of the eLABa is based on the usage of the Fedora repository software and infrastructure, allowing collections and storage of various e-objects concerning science and studies of different types and access to their metadata for the search systems using the OAI-PMH protocol in popular metadata standards, e.g. DC, ETD-MS, MARC 21.


eLABa consists of 6 science and study e-document collections: ETD (bachelor and master theses, doctoral dissertations and their summaries); Journals (periodic or one-time reviewed scientific and popular journals and other publications); Books (monographs, manuals, teaching books, their parts and others issues of science and studies); Proceedings (reports at scientific or methodological conferences, seminars and other scientific and educational events); Working Papers (research, development activities and project reports, and other research and study materials, prepared in e-form); Empirical Data (empirical data of research in humanitarian and social sciences).

The largest collection of the full-text e-documents stored in the eLABa repositories is ETD (Electronic Theses and Dissertations) collection. Theses and dissertations provide tangible evidence of the scholarly development of students and their ability to effectively communicate research findings. ETDs enable graduate students to effectively and creatively present their research.


eLABa creation establish new possibilities to make scientific information Findable, Acessible, Interoperable and Reusable for all Lithuania academic community.

Electronic access greatly increases the number of times works are viewed and read. Students and researches who spent a great deal of time on their research should be encouraged to know that others are consulting it. This may guide and save others the time of redoing a study.

eLABa, as Open Access repository, creates conditions for participation in the international European and worldwide OA projects, such as NDLTD, DRIVER, DART-Europe, PEER, OpenAIRE.

ID: 223 / Poster Wrap up: 26
Keywords: Heath Literacy, Mentally Ill Persons, Interdisciplinary Teams

Mental Health Bridges: An interdisciplinary project of librarians and mental health professionals building an online mental health literacy tool

Leonard Levin1, Zlatina Kostova2, Elaine Martin1, Joanne Nicholson3, Allison Herrera1, Kerry Sullivan1

1Harvard Medical School, Countway Library of Medicine, Boston, Massachusetts, United States of America; 2University of Massachusetts Medical School, Department of Psychiatry, Worcester, Massachusetts, United States of America; 3Brandeis University, Heller School for Social Policy and Management, Waltham, Massachusetts, United States of America


Health sciences librarianship is no longer practiced only in the library by librarians. Today, librarians work more and more in interdisciplinary teams. This poster describes outcomes from the creation of an online health literacy training tool containing resources developed by a team of librarians and mental health professionals. Specifically, we will discuss usability testing of the site as well as efforts to disseminate this resource to the public. Persons with serious mental illness (SMI) have a higher prevalence of overall physical health risk due to comorbidities and treatment side effects. Facilitated access to online health information, using tools and resources designed specifically for people with SMI, could mitigate this risk. However, health literacy resources for this population are few. Moreover, while health literacy in the general population can be as low as 36%, it is documented at even lower rates among those with SMI. This website has been designed as a portal to tools and resources promoting health literacy. Through its simplicity, yet comprehensiveness, these resources could be useful to those with SMI worldwide.


This project was funded by the U.S. National Library of Medicine with the goal of developing an interactive website providing individuals with SMI health literacy skills so that they can more easily obtain and understand health information. By improving these skills and accessing online health information, SMI individuals will develop a greater ability and ease in communicating with providers, friends and family about their health – an important step in the management of their illness. The website contains several interactive features (narrated video, activities) that will facilitate the comprehension of information while fostering health literacy skills.


Usability testing is being conducted asynchronously using the Optimal Workshop online usability testing program as well as through traditional face-to-face individual or group sessions. Persons with lived experience of mental illness as well as mental health professionals (librarians, practitioners, researchers) are participating. Data collection is occurring between autumn 2018 and early 2019. Upon completion, data from approximately 20 representative end-users will be analyzed using Optimal Workshop and Dedoose, a qualitative research analysis software. The data will inform the final version of the site, anticipated to launch in Spring 2019. This research is approved through the Institutional Review Boards of the University of Massachusetts Medical School and the Commonwealth of Massachusetts Department of Mental Health.


Results will be available in early 2019 and will be shared in this presentation plus through supplemental handouts. Findings from prior research incorporated into the design will be described.


We describe the design and implementation of an interactive website designed to enhance health literacy skills of individuals with SMI, bridging physical and mental health information to address co-morbid health conditions. Moreover, the study provides insights on enhancement and dissemination strategies, such as translating content into other languages for international users. This presentation highlights a new roadmap being followed by health sciences librarians; working in interdisciplinary teams to create new tools to address health literacy and reduce health disparities in underserved populations.

Levin-Mental Health Bridges-223.pptx

ID: 142 / Poster Wrap up: 27
Keywords: Evidence-based Practice, information specialist, medical library, hospital, nursing

Multidisciplinary Evidence-based practice course

Kirsten A. Ziesemer, Gertruud D. van Stralen, Marjan S.M. Bakker

Northwest Clinics, Alkmaar, the Netherlands


Evidence-based practice (EBP) becomes increasingly more important in the delivery of quality care and as a result positive patient outcomes. The bachelor of nursing 2020 describes the competences and requirements of nurses graduating in 2020. A substantial part of the bachelor profile 2020 is dedicated to the CanMEDS-4 role: the reflective EBP-professional. The 2020 graduate will, for example, be able to set up a research question using the PICO-method, will be able to conduct a systematic and efficient search, and will be able to assess, evaluate and implement the found scientific literature. In collaboration with the Northwest Academy, we designed an EBP course to support and further develop the role of current nurses (and medical professionals) as EBP-professionals.


The aim of this paper is to outline the development of the EBP course designed for nurses and other medical professionals at the Northwest Clinics.


The EBP course consists of 10 sessions led by different expert teachers. The course starts twice a year with 12-15 participants. The participants are from different educational levels and work in different departments in the hospital, resulting in multidisciplinary groups that stimulate interprofessional learning. Feedback from participants was collected after every session and used to shape the ongoing and future EBP course.

The focus of the EBP course is on the formulation of a research question using the PICO-method, the selection of the appropriate databases, formulation of a search strategy and the selection of relevant information. All participants write a Critically Appraised Topic (CAT) based on a clinical question related to bring what they have learned during the course into practice. The course is further supported through an E-learning PubMed module.


Since the start of this EBP course in April 2016, 33 participants graduated. The next cohort will graduate in March 2019 and consists of 12 participants. One of our (graduated) participants has published in a national journal for nurses. Another graduate was one of the winners, out of 2850 participants, of Nursings’ 2016 EBP knowledge test. We also have an EBP graduate in the Northwest Science Committee. Moreover, as a result of the EBP course, several scientific research projects have started, including a research project that studies the effect of audiovisual tools on the quality of life in dialysis patients and a project on the management of functional constipation in children.


In conclusion, our EBP course increases the participants’ professional growth, critical thinking and due to the group diversity this course also allows for interprofessional learning, building bridges, connecting people and more importantly ideas.

Ziesemer-Multidisciplinary Evidence-based practice course-142.pdf

ID: 193 / Poster Wrap up: 28
Keywords: Critical Pedagogy, Team-based Learning, Case-based Learning, Library Instruction, Health Sciences Graduate Students

Preparing Health Sciences Students for Real World Information Gathering Using Teams, Cases, and Critical Pedagogy.

Margaret Henderson

San Diego State University, United States of America

Introduction: Teaching in health sciences professional schools has been moving to Team-Based Learning (TBL) and Case-Based Learning (CBL), with a focus on health inequalities and disparities to better equip students for workforce conditions. TBL and CBL have been shown to enhance learning in a variety of environments. TBL leverages the power of action-based instruction to help students acquire a deeper understand of the course content than lectures, as well as showing students the value of social support and peer tutoring. Case-studies provide a way to introduce real-life examples of problems students will encounter in their professional work, including the aspect that a perfect answer might not exist. One-shot information literacy instruction can benefit from team-based learning, but there is little evidence that graduate level health science information literacy instruction, focusing on the skills for a comprehensive literature review, can be enhanced with TBL, CBL, and cases focusing on healthcare disparities.

Aim: Will TBL and CBL, using cases based on healthcare disparities, enhance learning in one-shot curriculum-based information literacy sessions in the health sciences and improve student literature review skills?

Method: Classes are assigned to TBL/CBL or lecture classes, based on course instructor preference, the resources requested, room availability, and class size. Case studies were chosen based on relevance to course, and critical pedagogy to focus on healthcare disparities. The librarian reviewed the cases to pull out the information needs and developed mini-cases to use in class. Students worked in self-selected groups and each group chose their case. After a review of search methods, teams were asked to find peer-reviewed and grey literature to help with their case. Groups then presented their search strategies and results to the whole class. Surveys will be sent out 3 or 4 weeks after the class, but within the semester, to see how well students met class objectives and completed the information collection part of their assignment. In the case of classes where the students were learning to conduct a literature review for a capstone, thesis, or dissertation, a second survey will be sent several months later. Faculty will also be surveyed to find out how they view the different class styles and future use of librarian information literacy instruction for their classes.

Result: Preliminary results show that students who participate in a TBL/CBL class feel better prepared to conduct a literature review than those in a regular lecture class. Follow-up surveys will be used to assess long-term effects of the method.

Conclusion: Students in all health science fields need to be able to find the information required for decision making, so it is essential that their information literacy and critical thinking skills are developed during their education. Preliminary results show that using TBL, CBL,and critical pedagogy, helps students learn more about literature searching. Taking pedagogy seriously should also help demonstrate to faculty that librarians are true colleagues and collaborators.

Henderson-Preparing Health Sciences Students for Real World Information Gathering Using Teams, Cases, and.pdf

ID: 191 / Poster Wrap up: 29
Keywords: evidence-based librarianship, research cycle, library support, research libraries, systematic review

Quality support during the research cycle - a systematic review

Regina Küfner Lein1, Hilde Wedvich1, Gunhild Helene Austrheim2

1University of Bergen Library, Norway; 2Western Norway University of Applied Sciences Library, Norway

Introduction: The library offers support within several stages of the research cycle. To our knowledge, there is no consensus on where in the research cycle the library supplies the most valuable support services for researchers. As all academic and research libraries must prioritize their limited resources we set out to investigate what is known about library research support services in terms of value and type of services. To take an evidence-based approach to the investigation we decided to conduct a systematic review on library research support services.

Aim: The aim is to improve the library support of researchers during the research cycle. First, by evaluating the evidence of research support practice in academic and research libraries by doing a systematic review. Second, improve our own research practice and understanding of the systematic review process.

Methods: A literature search was run in ten databases: LISTA, Web of Science, Scopus, Medline, ERIC, IBSS, ASFA, LLBA, MLA, and Georef. Two reviewers screened title/abstract and full text independently. Data has been extracted independently by the reviewers. Consensus for selection and data extraction has been achieved by discussion. The final report will be published in 2020.

The authors of this review attended a year-long course in doing systematic reviews alongside academic staff. This gave us a network, and support by other course participants and supervisors.

Preliminary results: The searches retrieved 10 622 records. After removing duplicates, 7907 were screened for title/abstract, and 736 for full text. 66 articles were included for synthesis. Among the 66, there are studies from all continents. So far, our analyses show that library research support consists mainly of what is considered traditional services such as literature searching, reference management, and publishing issues. Support is given to faculty and PhD students. In our sample there are more studies from medical and health sciences libraries than other types of libraries. The format of research support evaluated is mainly one-on-one consultations, workshops, courses, and embedded librarian services.

To us as librarians, performing a systematic review is a useful experience. To prioritize this project has been challenging. In addition, the workload of full text screening was high due to poorly described data in both the abstracts and full text articles.

Conclusion: In our material, library research support was offered in all stages of the research cycle, and to all kinds of researchers, mainly in the form of face to face support. What remains to be seen from our analysis is whether we can identify which services are most valuable to the researchers.

The most frequent reason for exclusion of articles was that research services had not been evaluated by end users. Through this project, we have become familiar with the stages of the systematic review, like protocol, study selection, data extraction and analysis, and writing the synthesis. This experience will aid us in improving research support services to our users.

Biography and Bibliography
Lein, R.K., Wedvich, H. & G.H. Austrheim. Quality support during the research life cycle from academic and research libraries - A systematic review. Protocol published in CRIStin (ID: 536409). Available from:
Lein-Quality support during the research cycle-191.pdf

ID: 203 / Poster Wrap up: 30
Keywords: Bibliotherapy, Partnership, Mental Health, Literature

Reading for resilience: Bibliotherapy lights the road to recovery for mental health patients

Sandy Iverson1, Carolyn Ziegler1, Sharon Bailey2

1St. Michael's Hospital, Canada; 2Centre for Addiction and Mental Health, Canada

Introduction: Bibliotherapy can be defined as the use of literature to help deal with the challenges of life. There is extensive literature on the history of bibliotherapy, a practice that has been in existence for hundreds of years. There are a wide variety of definitions and examples of bibliotherapy, but at its most fundamental, blbiotherapy is “reading to assist in the process of coping with life”.

Aim: This poster will provide an overview of the history of bibliotherapy and an introduction to the two primary types of bibliotherapy: clinical or prescriptive and Creative or developmental/social. Further, the poster will explore the use of a particular form of creative read-aloud bibliotherapy with two different groups of mental health patients at an academic hospital in Toronto, Canada.

Method: Librarians at an academic hospital partnered with their psychiatry department to deliver a bibliotherapy program to mental health patients. Programs were delivered to both in-patients and out-patients. Each program ran for a minimum of 8 weeks and engaged between 3 and 8 clients in each group. Peer-support workers also participated in the group sessions. Readings from literature (poetry, fiction and non-fiction) were used to introduce and discuss topics such as loneliness, compassion, forgiveness, gratitude, etc. The discussions were facilitated by a librarian and a librarian/psychotherapist. Basic written evaluations were collected from participants and interviews were conducted with the peer support workers that also attended the groups.

Results: Participants unanimously reported that participating in the groups was a rewarding experience for them. In addition to offering generous thanks and appreciation, participants often shared their suggestions for additional topics and readings. Peer-support workers added significant positive feedback and observations on the impact of the program on the participants. Longer readings were less popular, particularly with the inpatient group, many of whom struggle with concentration issues.

Conclusion: Librarians are important partners in the delivery of bibliotherapy programs, but partnering with peer-support workers, therapists, or others trained in clinical counselling is essential when delivering bibliotherapy interventions with vulnerable populations. Our experience facilitating bibliotherapy groups was a rewarding experience and has led us to start planning further bibliotherapy projects including the possibility of a more in-depth research study.

ID: 127 / Poster Wrap up: 31
Keywords: • RDM, research data management, training, research lifecycle, library services

Research Data Management Librarian Academy

Jean P. Shipman1, Elaine Martin2

1Elsevier, United States of America; 2Harvard Medical School Countway Library, United States of America

o Introduction :

• Many librarians have become active participants in their institutions’ research lifecycles. Librarians have the expertise to capture scientific knowledge as it is being created so it is managed and recorded for later dissemination, but their skills with managing research data vary. For librarians to effectively lead the application of research data management (RDM) solutions at their institutions, they need training to support all levels of librarians.

o Aim

• Several librarians recently partnered with Elsevier to study the need for a Research Data Management (RDM) Librarian Academy to offer online training. The team includes Harvard Medical School, Tufts Health Sciences, MCPHS University, Boston University School of Medicine and Simmons College. This session reports on a needs assessment and inventory.

o Method

• The team compiled an inventory of existing courses for academic librarians and conducted a needs assessment through interviews, surveys and focus groups to identify gaps in current training offerings and to identify what librarians and researchers need to contribute to their success. Library school involvement was critical to the project, and the team also interviewed library and i-school educators as well.

o Results

• This session will report on the findings of the training needs assessment and will discuss highlights of the training inventory and how it can be applied.

o Conclusion :

The needs assessment indicated that librarians feel they want to be part of research teams to assist with managing research data, but they often feel they don’t have the needed skills or confidence to do so. They prefer to learn through online modules and at their own pace. A training program is being developed to meet these expressed needs. The inventory of available trainings guided the development of the training modules to address gaps in current offerings available to practicing librarians. The poster will review components of the resulting online training and certification program, as well as share many of the key results of the needs assessment.

Shipman-Research Data Management Librarian Academy-127.pdf

ID: 152 / Poster Wrap up: 32
Keywords: medical education, literature searching, gamification cooperative, clinical decision making

Searchaton: a gamified, team-based on-site teaching format on literature searching for medical students

Michael Wilde1, Monika Wechsler2, Alain Nordmann3

1University of Basel, Medical Faculty; 2University of Basel, Medical Library; 3University Hospital Basel


Many training sessions or tutorials in literature searching are (implicitly or explicitly) geared to the ideal of the most systematic and sensitive search – an aim that makes perfect sense for authors of reviews or research papers. For everyday clinical situations and in point-of-care settings, however, conditions for literature searching are different: Under time pressure, physicians must find information that is as reliable as possible as quickly as possible. And the literature search must lead them to a practical solution on how to best treat a present patient. In the Basel medical curriculum we designed a learning unit that addresses these aspects of time constraint and decision making. We implemented it using a gamification-approach in an on-site format with cooperative working.


The new learning unit that was to be developed should offer students the opportunity to expand their searching skills in a case-based, cooperative setting under time pressure. Students should receive expert feedback (both from the library as well as the medical side) and self-critically reflect on their own approach.


In a playful contest which we called Searchaton, students compete against each other as teams (consisting of two students each). They receive the same "mission" at the same time: a clinical case vignette including a specific clinical question, written for this purpose by a physician, reviewed and piloted in a test run. Then, in a self-directed search phase, the teams search under time pressure. After that, findings of the teams are evaluated and ranked by a jury composed of a health librarian and a physician. The jury gives short feedback on an ad hoc basis and honours the team with the best results. In a time-delayed follow-up phase, each team revises their version of their search plan on the basis of the received expert feedback. The revised plan is finally checked again and approved by the health librarian.


We first carried out the Searchaton with Basel medical students in 2018. The Searchton is a 2-hour intervention supplemented and prepared by a 2-hour online format (webinar) which included a hands-on searching tutorial. The Seachaton is a resource-intensive teaching format: The number of participants needs to be limited, so that the jury can sift through the results in a short time and give feedback on all solutions. In our case, the number of participants in the first run was 10. However, these participants benefited greatly from the intensive support and appreciated the integration of literature searching and clinical decision making in this learning format.


In addition to traditional training concepts for literature searching, a playful teaching format with a limited number of students provides the opportunity to deal with aspects such as time-efficient and cooperative working in searching literature, as well as evidence-based clinical decision-making.


ID: 176 / Poster Wrap up: 33
Keywords: Evidence-based medicine education, Librarian curricular involvement, Medical school faculty perspectives, Evidence-based medicine competencies

Seeking Best Practices in Teaching Evidence-Based Medicine: A Journey of Sharing Toward Acting

Catherine Pepper. MLIS. MPH1, Louann Cole. MHA2, Esther Carrigan. MLS. AHIP-D1

1Texas A&M University, Medical Sciences Library, College Station, Texas, USA; 2Baylor Scott & White Health, Dallas, Texas, USA


Teaching evidence-based medicine (EBM) is often a vital and substantial portion of medical libraries' instructional programs, and competencies in EBM are included in accreditation criteria for medical and health sciences education. However, several challenges hamper EBM instruction and student mastery of these competencies: No standardized method of teaching or assessing EBM knowledge and skills exists. Medical schools and librarians face multiple challenges in teaching EBM, from finding time in the curriculum to faculty’s lack of EBM knowledge and skills, and students’ difficulty in mastering EBM skills. The U.S. board exams do not assess EBM knowledge. Therefore, it is currently unknown how well-prepared medical students are in searching, critically appraising, and applying research literature for patient care upon graduation. This qualitative study investigated educational approaches, including the role of librarians, in teaching EBM.


1. Describe EBM structure, teaching methods, and curriculum placement at medical schools. 2. Analyze themes and identify common challenges in teaching and learning EBM, and strategies to overcome those challenges. 3. Analyze the scope of librarians’ involvement with teaching EBM. 4. Explain the value—if any—of teaching EBM.


Using a grounded theory approach, semi-structured interviews at multiple institutions were conducted in person with librarians and faculty involved in teaching EBM at schools of medicine and other health sciences. Questions included: Where/when in the curriculum are EBM topics introduced (e.g., PICO, literature searching, and critical appraisal of evidence?) With sophisticated tools such as UpToDate available, is there still value in students learning EBM skills? What specific teaching methods are used; how do you know whether they are effective? To what extent are librarians involved in the curriculum; why (or why not)?


Ninety interviews were completed at sixteen institutions in the Pacific Northwest/Midwest. Most schools were undergoing EBM curriculum reform, using a variety of methods in course redesign. Overall, students do not value or apply EBM in practice, yet faculty and librarians still believe there is high value in teaching EBM. Students’ perceptions of their EBM abilities conflict with objective competency measures. Major themes included: (1) Consistent/standardized assessments for all steps of EBM learning needed; (2) Resistance to teaching/learning by faculty/students; (3) Perception that UpToDate suffices for practicing EBM; (4) EBM is not consistently modeled in clinical teaching, nor are faculty held accountable for incorporating EBM; (5) Incoming residents possessed wide disparities in EBM competencies; (6) Involvement of medical librarians. The most frequently-asked question was how to assess EBM skills.


Teaching EBM is a major issue in redesigning health sciences curricula, and its complex challenges remain unresolved. A “blueprint” for teaching EBM is needed, along with a nationwide consensus on the structure, delivery, value, and assessment of EBM skills in teaching and practice. Instruction librarians could benefit from educational strategies that result in measurable learning outcomes and from methods for increasing participation in EBM curricula. UpToDate potentially undermines EBM teaching effectiveness. Further research is needed to align undergraduate and graduate medical education accreditation standards with each other and medical school curricula.

ID: 151 / Poster Wrap up: 34
Keywords: learning and teaching, medical studies, study guidance

Study guidance at the University Library Basel and for medical studies

Cornelia Eitel1, Jacqueline Huber2

1University Main Library, Basel; 2University Medical Library, Basel


Time management, mnemonics and effective reading methods are important study skills for students at all levels. The University Library Basel has been offering study guidance at six locations since 2018, thereby expanding its existing information literacy programme.


The University Library supports its Bachelor and Masters students with respect to important key competencies such as information literacy, digital literacy and study and writing skills.


In the autumn of 2017, 12 staff members of the University Library Basel and from two network libraries were trained in-house by the study guidance team of the KIT-Karlsruhe during a 5-day course on study guidance.


Since January 2018, study guidance has been offered at six locations at the University of Basel and in the medical library, in the form of open consultation sessions and by appointment. Due to the significant need and interest by the medical faculty, the study guidance team of the University Library Basel is training 30 tutors of the medical faculty, who will pass their knowledge on to new students in the medical faculty. In addition, new formats, for example “Coffee lectures” on specific topics with regard to study guidance are planned. The offer of guidance has not yet been taken up as well as had been expected, but further marketing measures are planned within the university. On the other hand, the high level of implementation within the curriculum of the medical studies demonstrates the project’s success.


Study guidance is becoming an increasingly important requirement for students in order for them to successfully carry out and complete their studies. The university library of the future will be “learning world plus”, i.e. not only physical spaces and academic literature will be made available, but also courses, training sessions and support with regard to all skills relevant for academic studies.

Eitel-Study guidance at the University Library Basel and-151.pdf

ID: 144 / Poster Wrap up: 35
Keywords: health information literacy, health literacy, survey, Italy

Survey on health information literacy in a cohort of elderly people in Pescara (Italy) in 2017. Are they fully aware of the implications behind Internet search?

Paola De Castro1, Gaetana Cognetti2, Ilaria Palazzasi1, Elisabetta Poltronieri1, Virginia Scarinci2, Roberto Perilli3

1Istituto Superiore di Sanità, Italy; 2IRCSS Regina Elena National Cancer Institute - Rome, Italy; 3Territorial Social Ophthamology Unit, AUSL; Pescara, Italy


Health information literacy is widely recognised as an important social determinant of health, although it is difficult to measure it at national, regional and local level.


This study aims to measure the level of health information literacy in a sample of elderly people in the city of Pescara (Central Italy).


The study was conducted through a questionnaire during an eye screening in a cohort of elderly people in 2017. 595 individuals (over 60 years of age) were asked to take part in the survey; 429 of them agreed to participate. The submitted questionnaire was based on the European Health Information Literacy Survey (HLS-EU).


414 questionnaires were eligible for analysis. Participants’ age ranged from 60 to over 80 years. Data collected refer to the number of respondents per question, as a matter of fact not all surveyed people (414) answered to each question. As far as the gender of respondents, the most (283 out of 411) were women (69 %), while the men were 128 (31%). The sample revealed low education level: only 9% had a degree and/or post-doc; 25% had a high school diploma, 39% attended only primary school and 27% junior high school. The sample was quite homogeneous, also because most respondents belonged to a low/middle income population group. The survey showed that the family doctor was the preferred source to get information on health, and Internet was the less used source (22%, 91 out of 414). Most participants declared to seek information in native language. As regards the subject of information retrieved, the answers collected (90) highlighted that the majority of respondents looked for information on diseases in general (94%), on therapies (77%), on nutrition issues (74%), and on diagnosis (69%). A good percentage looks for information on drugs (50%) and on health facilities (44%). The search for information on the Internet, however, includes a relevant variety of issues.

Participants appeared to be fairly satisfied with results achieved from their searches, without showing any reasonable doubt that there could be fake news or misleading information. Most of them also declared that they easily understand what their practitioner says. Besides, they claimed they did not find any difficulty in understanding medicines' labels and drug prescriptions, or to cope with other health conditions such as mental health, hypertension, tobacco smoking, alcohol abuse etc. Additional data are available for discussion.


This survey addressed a homogeneous group of elderly people in a small area of Central Italy. Most respondents declared to have an easy access and understanding of health information. Those searching the Internet declared to be rather satisfied with the results they gained, without questioning their reliability. Yet results showed that respondents were not aware that information overload requires critical skills in order to select trusted and updated medical information, properly targeted to people who need it. In any case, health information literacy is difficult to measure, and this survey supports the need for further investigations towards the adoption of best practices.

De Castro-Survey on health information literacy in a cohort-144.pdf

ID: 215 / Poster Wrap up: 36
Keywords: Systematic review, Search strategy, Evaluation, Library involvement, Motivation

Systematic reviews: Why don't researchers consider to include a medical librarian and would this collaboration have made things better?

Krizia Tuand, Magdalena Jans, Thomas Vandendriessche

KU Leuven, Belgium

Introduction : Systematic reviews are crucial high-level evidence to support healthcare decisions in a world of exponential information growth. These reviews need to be transparent and prove an unbiased approach. Therefore, a rigorous search strategy is essential. Biomedical reference librarians at the Learning Centre Désiré Collen provide assistance to researchers at KU Leuven (Belgium) for building a good search strategy. This includes translating their research question into PICO/concepts and guidance on correct use of Boolean and proximity operators, truncation, related terms, synonyms and index terms for different resources.

Aim The aim is to assess the awareness about this specific library support service among KU Leuven researchers and what motivates them to (not) involve a librarian when conducting a systematic review. To prepare this, we will evaluate the quality of search strategies performed at KU Leuven and determine the added value of the support by a librarian.

Method The search strategies and the methods of recently published systematic reviews (2016-2018; Pubmed, Embase, Web of Science, Cochrane Library), authored by KU Leuven researchers, will be evaluated. A comparison will be made between search strategies with and without library support. The authors of these systematic reviews will be surveyed online about their (lacking) motivation for the involvement of a librarian in the process of conducting a systematic review.

Results Although preliminary, the search strategies reported in those systematic reviews published by KU Leuven researchers with the aid of a reference librarian, are transparent. They demonstrate the correct use of Boolean/proximity operators, a correct translation between resources and correct use of truncation and related terms/synonyms.

Conclusion : This study will provide insights into what drives researchers to contact a librarian for help with their search strategy when conducting a systematic review. Assessing the added value of library support to build a good search strategy at KU Leuven will hopefully provide an extra motivation to include librarians in the future. Since this research is ongoing, the final results will be reported at EAHIL2019.

Tuand-Systematic reviews-215.pdf

ID: 177 / Poster Wrap up: 37
Keywords: Critical Appraisal, Partnership, Library outreach, Knowledge transfer

The birth of CASPIR – Critical Appraisal Skills Program IReland

Isabelle Yvette Delaunois1, Siobhan Mary Egan2

1Regional Medical Library, University of Limerick Hospitals, Ireland; 2Clinical Research Unit, University of Limerick Hospitals, Ireland


Critical appraisal of published research is one essential component of Evidence Based Medicine. In 2016, the Clinical Research Unit (Health Research Institute, University of Limerick), the Department of Public Health (Mid West) and University of Limerick Hospital Group came together to set up CASPIR (Critical Appraisal Skills Ireland), based on the model of the internationally recognised Critical Appraisal Skills Programme UK. The aim of CASPIR is to increase awareness of the importance of critical appraisal and improve critical appraisal skills of health care staff and students using CASP tools and workshop model to help participants put knowledge into practice.


The aim of this study is to describe the CASPIR model, how it impacted on the critical appraisal skills of healthcare staff in the Mid-West region of Ireland and the possible future development of the initiative


Staff from a range of multidisciplinary professions including, librarian, nursing, medical, psychology, statistics, physiotherapy and business management were invited to get trained through a “train the trainer model delivered by CASP UK.

CASPIR work on a voluntary basis. Trainers meet annually to share ideas, generate new course material along with reflecting on feedback from previous CASPIR participants and discuss the future of CASPIR.

CASPIR workshops started in 2017 and are delivered 6 times a year to employees from the University of Limerick, University Hospital Limerick, Primary Care and the Department of Public Health (MidWest). The workshops are facilitated by 2 trainers on a rotation basis and last for 3 hours. The emphasis is on hands-on exercises with a review of key research paper components.

Each workshop starts and finish with a confidometer and feedback is systematically collected after each workshop. In 2018/2019 we will collect feedback 3 month after the workshops to find out how critical appraisal skills were applied since the workshop was attended. We will use an online survey and invite participant to participate in focused group or individual interviews.


The successful introduction of CASPIR is reflected in the number of participants who have partaken to date. In 2017, 79 participants attended along with a bespoke workshop for 120 undergraduate student nurses from the University of Limerick. The results of the confidometer show an increase in confidence in undertaking critical appraisal just after participating to the workshops.


The workshops are very popular and often run to full capacity. Once analysed, the data from the 3-month period feedback will CASPIR on how to best further develop our program. Increase the number of trainer and expand geographically, 1-day workshops rather than 3 hours, more frequent workshops, public outreach?

Biography and Bibliography
Isabelle Delaunois is the Medical Librarian at the University of Limerick Hospitals. Isabelle is responsible for the operational management of the Regional Medical Library as well as for developing information literacy skills. A librarian for over 20 years, Isabelle is passionate about supporting evidence-based medicine and teaching how to be systematic with your search. Prior to joining the RML, Isabelle was an information specialist at the European Union institution and in the private sector.

ID: 146 / Poster Wrap up: 38
Keywords: Academic Social Networks Sites, ASNs, hospital, physicians, medical library

Use of Academic Social Networks Sites by Medical Staff in a University Hospital: new competencies for a Medical Library

Mar Gonzalez-Cantalejo

Hospital Universitario Miguel Servet, Zaragoza (Spain)

• Introduction

In the last decades the scientific communication and evaluation model has experimented a deep transformation fundamentally motivated by the emergence of academic and general social networks and, powered by numerous collaborative tools that have emerged around the Web 2.0 movement.

Nowadays, it is assumed that quality research must be a visible investigation. Currently, it is not enough just to publish, it is necessary to disseminate and promote an adequate personal and institutional digital identity.

For all these reasons, it is necessary to promote a culture of using Academic Social Networks Sites (ASNs), digital identity management and scientific visibility promotion in the medical collective.

• Aim

Evaluate the use of the ASNs by the medical staff working in a university hospital in order to identify opportunities for a medical library.

• Method

This is a quantitative study, based on an online survey among 955 physicians, who work at the University Hospital Miguel Servet in Zaragoza (Spain), and registered in our medical library database.

The survey was designed and pre-tested before distributed to the target population. It was sent in June 2018. The respondents belong to 42 different medical specialties, and to 5 different professional categories.

• Results

A total of 259 of the 955 replied to the survey, with a response rate of 26%.

Participation by gender: 130 men and 129 women.

The main age range of participation was from 31-60 years old; the youngest (20-30) and the oldest ones (61-70) participated less.

The distribution of response rate by category: the majority were received from the Heads of the Service and Section: 50%; the least response, from MIR (Residents): 8%.

Related to the question: “Do you know one or more ASNs?” A 66% respondents say to know at least one or more ASNs.

Respondents who knew some ASNs where asked which one of the following they used more frequently: Google Scholar (GS), Mendeley, ResearchGate (RG), and F1000: they use regularly Google Scholar (24,6%) and ResearchGate, (21,7%). By contrast, F1000 is unknown to 68.4% of the respondents.

Purposes of using ASNs: we proposed 15 reasons to point out. The main answers were:

- Download full-text publications (GS, RG)

- Stay updated (RG, GS)

- Follow other researches (RG, GS)

- Find new research ideas (GS, RG)

• Conclusions

- The findings indicate that 66% of our medical users know at least one ASNs.

- The more frequently used are GS and RG.

- The use of ASNs is more frequent in consolidated professionals.

- Because of the low participation, we have to focus our attention in the youngest


- The respondents seem to show more concern for being updated than for promoting themselves and increasing their scientific visibility.

- With this study, our medical library finds a determining role in the Institution in supporting and training medical hospital professionals on the mechanisms of scientific communication.

- Finally, to point out that this study contributes to amplify our roadmap as information professionals, not just in medical libraries, but in academic or university ones.

ID: 149 / Poster Wrap up: 39
Keywords: Embase, Medline, Cochrane, recall, precision

Which databases are worth searching for systematic reviews?

Sabine D. Klein, Martina A. Gosteli-Peter

Main Library, University of Zurich, Switzerland


Database licenses are expensive, searching multiple databases is time-consuming, and customers often ask which ones to choose. We generally recommend Embase, Medline, Cochrane and specialised databases depending on the topic, but we would like to back up these recommendations with retrospective analyses from our previous searches.


Our aim was to identify databases that have a high recall and that uniquely retrieve references later included in systematic reviews.


We examined systematic reviews for which MGP had performed the literature search. We compared the included references with our unprocessed EndNote files before deduplication to determine in which databases these references had been found. The recall (proportion of included references found in a specific database compared to all included references) and precision (proportion of included references found in a specific database compared to all references found in that database) were calculated. We also counted the number of included references that were only found in one database by our search (“unique hits”).


So far, 25 reviews have been analysed, of which 8 belong to musculoskeletal disorders or exercise, 6 to the topic of surgery or transplantation, 5 to dentistry, 1 to veterinary medicine, and 5 to miscellaneous topics. A mean of 1360 references (min. 112, max. 8590) had to be screened by the authors of these reviews, and 21 references (min. 1, max. 67) were included (mean 88 screened for 1 included, min. 15, max. 508).

The recall was highest for Scopus (median 0.91), followed by Embase (0.87), Medline (0.83), and Web of Science (0.77). The precision was highest for Scopus (0.052), followed by Medline (0.045), and Cochrane Library (0.028).

The Cochrane Library was searched in 21 of the 25 reviews, but not a single unique hit (reference included in the review) was found. Pedro was searched twice without a unique hit, Biosis 8 times with 1 unique hit.


Scopus, Embase, and Medline were the most rewarding databases regarding recall. The Cochrane Library did not yield any unique hits.

These results may depend on the choice of databases (e.g. we do not search Google scholar), the search strategies (we search the Cochrane Library only with free text terms in addition to Medline/Ovid or Ebsco) and the field of research. More published systematic reviews will have to be analysed for more significant statements. Benchmarking with other search teams is wanted.

Klein-Which databases are worth searching for systematic reviews-149.pdf

ID: 206 / Poster Wrap up: 40
Keywords: PRISMA, reporting standards, systematic reviews, peer review, research methodology

Why are systematic reviews that fail to meet PRISMA reporting requirements still being published?

Shelley de Kock, Steven Duffy, Lisa Stirk, Janine Ross, Caro Noake, Kate Misso

KSR, United Kingdom


The Preferred Reporting Items for Systematic Reviews and Meta-Analyses (PRISMA) was developed to improve the quality of systematic review (SR) reporting, and therefore the quality of published SRs. Nevertheless, our own research shows that the searching methods of SRs are often poorly reported which means the SRs are not replicable. This poor reporting of the conduct of search methodology means readers cannot be confident of the overall results and conclusions presented as they have no way of knowing whether vital evidence has been missed or not. Our analysis found that many SRs that claimed to comply with PRISMA failed to describe information sources adequately (#7 of the PRISMA 2009 checklist) and/or failed to present a minimum of one full electronic search strategy (#8 of the PRISMA 2009 checklist).


By analysing a sample of SRs, we aim to identify:

• How many SRs claim to be PRISMA compliant but fail to meet #7 and #8 of the PRISMA 2009 checklist?

• How many SRs, which fail to meet PRISMA requirements for questions #7 and #8, have been published in journals which require PRISMA compliance?

• Is there a correlation between well-reported SRs and a low risk of bias assessment overall, when applying the ROBIS (Risk of Bias) assessment tool?


We will identify our sample of critically appraised SRs from KSR Evidence, a database of SRs which includes a subset of appraised SRs already evaluated using the ROBIS tool. We will assess whether they are PRISMA compliant in #7 and #8, and investigate any correlation between how well the methods are reported and the overall ROBIS assessment of risk of bias. Finally, we intend to investigate all the SRs which fail to meet PRISMA requirements #7 and #8 to assess whether they were published in journals which insist on PRISMA compliance.


Results will be presented graphically to highlight successful PRISMA compliance, any correlation of this to the overall quality of an SR, and whether journals adhere to their own publication rules.


Results from previous research on the reporting of and conducting of searches for SRs indicates that there are SRs which fail to meet PRISMA requirements but are claiming to be PRISMA compliant. We will discuss whether this is a failure of the peer-review process or an indication that poor reporting of SR search methods is not considered a significant enough reason to exclude an SR. We would like to consider the consequences of publishing peer-reviewed SRs which may be missing vital evidence as a result of poor searching. Our conclusions will also discuss how information specialists should be involved in reporting their own SR searching work and should be consulted in the peer-review process. Information specialists and search experts are best placed to assess whether the conduct of searching and the reporting of methods for SRs is of an acceptable standard.

de Kock-Why are systematic reviews that fail to meet PRISMA reporting requirements still being published-206.pdf
1:40pm - 2:00pmVendor session V-11: Elsevier
Room 117 
ID: 272 / Vendor session V-11: 1
Product presentation

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Emilius Katrin, Muntslag Roquillo

Elsevier GmbH, Germany

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2:30pm - 4:00pmTours & Visits: Tours and Visits

List of library and cultural tours and visits on Thursday 20th afternoon, included in the workshop registration fees.

  • Basel University Library
  • University Medical Library
  • The Pharmacy Museum of the University of Basel
  • Historical walk : Black death in Basel
  • Health and Disease in Ancient Greece : a Tour of the Skulpturhalle Basel
  • The botanical garden

Entrance Hall, ground floor 

Date: Friday, 21/June/2019
8:00am - 4:00pmPost-workshop Events: Friday post workshop visits

On Friday 21st, for delegates wishing to extend their stay, post-workshop visits will be devoted to Design & Architecture. All visits will be in English.

Minimum participants : 8

Maximum participants : see descriptions

Basel : the "pharmaceutical city" (whole day)

  1. Basel : the "pharmaceutical city" (whole day)
  2. Basel : bike tour "Three countries within one hour" (half day)
  3. Zurich : City Tour, Architecture and Libraries (whole day)

Individual meeting points