Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room 035
Date: Monday, 17/June/2019
9:30am - 4:30pmCEC Full Day
Room 035 
ID: 132 / CEC Full Day: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Bibliographic Databases; Review Literature as Topic; Information Storage and Retrieval; Controlled Vocabulary

Improving efficiency and confidence in systematic searching through an innovative way of searching bibliographic databases

Wichor Bramer, Gerdien de Jonge, Elise Krabbendam, Sabrina Gunput

Erasmus MC, Netherlands, The

The course is a hands-on session around searching the medical literature for librarian-mediated searches. In the course examples will be used from the practice of the teachers as well as research questions from the clients of the participants.

Before the workshop the participants will be asked to prepare some exercises that will be discussed during the workshop, and will be used to adapt the level of the workshop to the level of knowledge of the participants. The homework includes analyzing a research question, creating an exhaustive search strategy on a given research question and finding search terms on a certain topic.

Topics to be discussed during the workshop:

  • Analyzing a research question (discussion of homework, joint exercise on teachers' examples and individual exercise on participants' question)
  • Finding search terms (discussion of homework and individual exercise on participants' question)
  • Creating the basic search strategy (joint exercise on teachers' examples and individual exercise on participants' question)
  • Optimizing the search strategy to find more relevant terms and to find all relevant references (individual exercise on participants' question)
  • Translating the searches to different databases using macros in MS Word (individual exercise on participants' question)
  • Evaluation of the search strategy. (joint exercise on teachers' examples and individual exercise on participants' question)

Participants can each work in their own database that they have access to. The teachers are familiar with, Embase and Medline via Ovid, Medline via EBSCOhost or ProQuest and PubMed and will teach the translation between these databases and interfaces as well as the Cochrane Library, Web of Science, CINAHL, PsycINFO, Scopus and Google Scholar.

Learning Outcomes : Participants can analyze research questions to identify important elements for a search; Participants can apply the method to find search terms relevant to a research question; Participants can create a basic search strategy in their database of choice using the new method and can apply the optimization method to find extra relevant terms; Participants can apply macros in MS Word to translate search strategies between databases and interfaces and understand how they can adapt the macros to suit their own databases; Participants can evaluate the quality of their own searches and that of others.

Target audience : Participants who have some experience in searching in different medical databases, who are familiar with operators and thesaurus terms and who want to learn a stepwise method to improve the process and results of searching in multiple databases.

Level : Advanced

Preparation for the session: Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
Date: Tuesday, 18/June/2019
11:15am - 12:30pmWorkshop A-02
Room 035 
ID: 238 / Workshop A-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: software and data skills, data literacy, professional development

Library Carpentry and medical libraries: How to acquire software and data skills as information professionals?

Evamaria Krause1, Daniel Bangert2, Konrad Förstner3

1Augsburg University Library, Germany; 2Göttingen State and University Library; 3ZB MED – Information Centre for Life Sciences, Germany

Library Carpentry ( is a community driven software and data skills training to help librarians develop skills around coding and data analysis. In this workshop, we will introduce Library Carpentry as well as the pedagogical approach taken by The Carpentries (Software Carpentry and Data Carpentry,, and discuss with participants how this concept can be applied to help train information professionals in medical libraries.

Regarding the "Roadmap of our profession", the overall aim of the workshop is to discuss the importance of software and data skills that go beyond typical office programs and that help to increase efficiency and reproducibility in the daily work. The second aim is to introduce Library Carpentry as one approach how these skills can be acquired. We will present different ways to get involved, e.g. by becoming a Carpentries helper or instructor, by contributing to the ongoing lesson development, or by organising a Library Carpentry workshop at one's home institution.

The discussion will be guided by three themes:

  1. The bigger picture: Which software and data skills do we need to have (some/better) knowledge of as information professionals in medical libraries? What are problems that we would like to be able to solve with these skills? Where are the limits, i.e. what can we only achieve in collaboration with IT experts? What might be our patrons' expectations?
  2. Workshop content and lesson development: Which Library Carpentry lessons would you choose for a workshop at your institution? Which topics (specific for medical libraries or general) are you currently missing in the Carpentries curriculum? Which hands-on examples could be addressed in workshops to make them more relevant to medical libraries?
  3. Getting started: Which questions do you still have on getting involved in Library Carpentry? How can you get started? Which challenges and opportunities do you perceive?

Learning outcomes : Participants will : understand the teaching philosophy and organisation of Library Carpentry and The Carpentries; be able to determine which aspects of Library Carpentry might be useful to them to develop and foster the uptake of software and data skills at their home institution; have all the information at hand to be able to organise a Library Carpentry event at their institution.

Type of interactivity : We will start with a brief introduction (10 min) to the Carpentries organisation, their pedagogical concept and the lessons currently developed for Library Carpentry. We will then have a Knowledge/World Café discussion session of 3 x 15 min. There will be three topics which are given above, so that every participant will have the chance to attend every table. Each table will be chaired by one of the workshop presenters, who will - together with participants - collect discussion results on a whiteboard or flipboard. The last 10-15 min will be spent for a final discussion, in which we will collect the main ideas from each table and answer any remaining questions.

Level : Introductory

Target audience : The workshop is targeted at information professionals with an interest in which software and data skills medical librarians and other health information professionals need and how Library Carpentry might be a means of acquiring these skills.

Preparation for the session : Yes. For discussion theme 2 (see Description above), please read through the overview page of one of our lessons (on or click the “Site” icon, or on click “Lessons”, then one of them, and then “View lesson”).

Biography and Bibliography
Evamaria Krause: Studied microbiology (PhD), biotechnology, plant ecophysiology & vegetation ecology. Worked in university libraries and in research data management. Currently subject librarian for medicine at the newly established medical library at Augsburg University.
Daniel Bangert: Studied musicology (PhD) and information management. Worked in Australia as a researcher and librarian, specialising in research data management and scholarly communication. Currently Scientific Manager at the Göttingen State and University Library working on European projects such as the Research Data Alliance (RDA) Europe and FAIRsFAIR.
Konrad Förstner: Biochemistry and computer science, PhD in bioinformatics, Postdoc at the Institute for Molecular Infection Biology (University of Würzburg), head of the Core Unit Systems Medicine (University of Würzburg); Now joint Professor for Information Literacy at the TH Cologne and Head of Information Services at ZB MED.
Krause-Library Carpentry and medical libraries-238_a.pdf
2:00pm - 3:15pmWorkshop B-02
Room 035 
ID: 202 / Workshop B-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Leadership development, Management; Knowledge Mobilization; Mentoring; Strategic Planning

Developing new leaders: Learn from the Canadian experience based upon a unique leadership institute presented by the Canadian Health Libraries Association (2 x 75 min)

Sandy Iverson1, Miriam Ticoll2

1St. Michael's Hospital, Canada; 2Canadian Health Libraries Association

The Canadian Health Libraries Association /Association des bibliothèques de la santé du Canada (CHLA/ABSC) recently planned and launched its first ever leadership institute. The Leadership Institute is designed for health science librarians who want to develop strategic approaches to mobilizing knowledge and enabling informed decision-making at senior levels within their organizations. The goal is to build the capacity of participants to develop an approach to leadership that integrates five major components of leadership development (Understanding of self; Understanding of Context; Organizational analysis/Systems Thinking; Relationships for multi-directional influence and Change management ) while also engaging with current and emerging topics challenging health librarians such as artificial intelligence, text mining, personalized medicine, technological integration, open access, open science, metrics, etc.

This workshop will provide an opportunity for you to learn about the CHLA/ABSC initiative and what we learned from it, but also to engage in conversations about some of these themes and topics. The workshop will enable participants to reflect on their own leadership practices and share their thoughts and experiences, as we collectively grapple with some of the challenging questions that arose during the Institute such as:

  • How do we successfully advocate for library and information services within our organizations?
  • What is the main value-add that librarians bring to the table, now that searching is done by everyone, including possibly the next iteration of IBM’s Watson?
  • How can we successfully articulate and use our organization’s values to enhance engagement with the library?
  • How can we develop action plans to continuously monitor and respond to external changes that impact the internal operations of our organizations?
  • Finally, participants will have an opportunity to discuss and decide on the most burning issues for library leadership in the European context.

Learning outcomes : Participants will gain an increased understanding of the complexities of leadership in the changing health information services landscape. They will be able to articulate the five major components of the leadership program developed and delivered by the CHLA/ABSC Leadership Institute. They will have experienced an opportunity to critically analyze how potential leaders in the Canadian context have approached some of the more challenging leadership challenges facing our profession, and to express how they understand these issues from their own perspective and location. Participants will be able to apply a health library oriented framework for leadership in the contexts in which they work.

Type of interactivity : This workshop will integrate 2 or more interactive methods such as small group discussions; pyramid discussions and/or dotmocracy. While the final format may vary, it is likely that the workshop will include:

  • a short introduction to the Canadian leadership institute (its background, key components and lessons learned)
  • small group discussions on specific key topics
  • pyramid discussion or dotmocracy exercise for developing consensus on primary leadership development needs

Level : Intermediate

Target audience : Managers, Leaders, Aspiring leaders

Preparation for the session : No

Biography and Bibliography
Sandy Iverson is president of the Canadian Health Libraries Association 2019/20. Her professional position is as manager of the Health Information and Knowledge Mobilization program at St Michael’s Hospital in Toronto. She holds graduate degrees in Library Science and Adult Education. Her professional interests include health and information literacy, leadership development, measurement and evaluation, and bibliotherapy. Sandy is also a practicing psychotherapist in the province of Ontario.

Miriam Ticoll has been a leader in health librarianship in Canada for over two decades. Miriam is a past President of the Canadian Health Libraries Association/ Association des bibliothèques de la santé du Canada (CHLA/ABSC) and a recipient of the Lifetime Achievement Award from CHLA/ABSC. She currently works as a consultant in the health-related not-for-profit sector.
3:45pm - 5:00pmWorkshop B-02 Cont'd: Developing new leaders
Room 035 
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-06
Room 035 
ID: 172 / Workshop D-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: rapid reviews, systematic literature searching

Same quality, less time? Search methods for rapid reviews (2 x 75 min)

Irma Klerings1, Mala Mann2, Becky Skidmore3, Claire Stansfield4

1Danube University Krems, Austria; 2Cardiff University, UK; 3Independent information specialist, Canada; 4EPPI-Centre, University College London, UK

To meet the time-sensitive needs of decision makers, rapid reviews have become a pragmatic alternative to systematic reviews (SRs). They are accelerated knowledge syntheses that provide results in a shorter timeframe (within a few days to a few months) through streamlining certain methodological aspects of SRs, including the literature search. Rapid review searches might adjust traditional SR search processes, e.g., by reducing the number of resources searched, omitting grey literature searches, limiting searches by date, language or publication type, or limiting full-text acquisition to resources immediately available. Other possibilities include utilising existing systematic reviews, or focussing on traditionally “supplementary” approaches such as forward-, backward- or related-citation searching. However, while there are many possible ways of streamlining the search process, there is little practical guidance on acceptable methods.

Since the methodology of rapid reviewing is still evolving, we can provide no definitive best practice. Rather, the goal of this workshop to provide a basis for discussion and knowledge exchange. The objectives are:

  1. Providing an overview of the spectrum of rapid reviews, with emphasis on search methods as well as practical examples of rapid review search processes.
  2. Exchanging approaches and resources for different types of reviews and topics.
  3. Considering useful steps towards methodological standards for rapid review searching.

The workshop will have a three-part structure:

  1. A short overview of the spectrum of rapid reviews, possible search approaches, and current search guidance.
  2. An exercise where participants plan a rapid review search and appraise the advantages and disadvantages of different search methods.
  3. Discussion on issues such as: What makes a rapid search fit for purpose? What are the differences to systematic review searching, and communication with reviewers and clients? What guidance would be useful? What approaches, resources, and automation tools are used among the participants?

Learning outcomes : By the end of the workshop, participants should be able to: Describe how a systematic review differs from a rapid review; Understand different rapid review search approaches and apply these to various type of questions; Analyze necessary components that maybe shortened in a rapid review search; Appraise the advantages and disadvantages of a specific search approach for a particular topic; Consider the steps needed towards methodological standards for rapid review searching..

Type of interactivity : There will be a mixture of presentations, discussion and practical activity. Interactive elements include a practical exercise in small groups (planning a rapid review search), and a Knowledge Café-type discussion of issues related to rapid review searching.

Level : Intermediate

Target audience : Librarians and information specialists who are familiar with systematic literature searching and interested in rapid review methods.

Preparation for the session : No

Biography and Bibliography
Irma Klerings works as an information specialist for Danube University Krems (Austria), Cochrane Austria, and Cochrane Public Health Europe. She specializes in search strategy development for systematic and rapid reviews and teaching systematic search methods.

Mala Mann is a Systematic Reviewer based at Cardiff University. She is involved in all aspects of systematic reviewing and teaching on a number of internal and external programmes. Mala is also involved in producing rapid reviews for Palliative Care Evidence Review Service.

Becky Skidmore is an independent information specialist in Ottawa, Canada. Her specialties are systematic and rapid reviews, database management, and user training. She works with review teams inside and outside Canada, including the Cochrane Rapid Reviews Methods Group.

Claire Stansfield is an information specialist and researcher at the EPPI-Centre, University College London. She applies and researches systematic literature searching methods for reviews that inform public policy, and supports systematic review research teams.
Klerings-Same quality, less time Search methods for rapid reviews-172_a.pdf
10:45am - 12:00pmWorkshop D-06 Cont'd: Search methods for rapid reviews
Room 035 
3:45pm - 5:00pmWorkshop F-05
Room 035 
ID: 219 / Workshop F-05: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Literature searching, Search strategy library, Collaboration

Search strategy library: testing and evaluating a resource for sharing literature searches and blocks

Lina Gulhane

National Guideline Centre, Royal College of Physicians, United Kingdom

In daily work, searchers research to find quality strategies that have been used for producing reviews, guidelines, or reports and these are utilised or adapted. This saves time creating strategies from scratch. Gerdien B. de Jonge, Regina Küfner Lein and Marli van Amsterdam explored Sharing literature search blocks in the Journal of EAHIL, 2015 11(3): 11-14 and further at a workshop EAHIL 2015 and presentation EAHIL 2016. Conclusions were that all participants want to share more searches in a better way. According to the common knowledge of workshop participants, there is no single site which summarises or links to available search block sites, nor an overall web site or database combining all these search block strategies.

The aim of this search strategy library was to become an overall site with best practice as outlined in the above EAHIL article.

This library has the following features: an online form to add search details this contains fields for:

  • Name of strategy, date run
  • Quality assurance indicator
  • Database, platform
  • Search question
  • Block or full strategy
  • Section to paste strategy
  • Type of resource
  • How to cite this strategy
  • Adding keywords from a set of controlled vocabulary

Entries/content can be searched via keywords or selected field content and access is controlled via permissions

This workshop will be an opportunity to understand the formation of the Search Strategy Library. To test ease of use and effectiveness for finding strategies and adding own strategies (which participants can bring to the workshop). We will discuss its usability, platform for sharing and future potential. At the end of the workshop attendees will be asked to fill out an evaluation/survey form to assess the library and this will be collated and analysed.     

Learning outcomes : Interactive hands on session to use, test and evaluate this resource. To assess whether it is a practical easy to use quality tool that enables sharing and collaboration. Is this a resource that fills a gap and that will be of benefit to information specialists and librarians in searching.

Type of interactivity : Presentation and group work to use and test library. PC/laptops/tablet and internet access required. If bringing own laptop/tablet or have access to a PC, participants can use a test log in to add search strategies or search for strategies for any search past, current or forthcoming. Bringing a strategy is not a prerequisite - hence the yes/no regarding preparation beforehand as indicated below.     

Level : Intermediate

Target audience : Information specialists and librarians experienced in systematic literature searches in different databases.

Preparation for the session : Yes/No

Biography and Bibliography
Lina Gulhane is Head of Information Specialists at the National Guideline Centre. She has worked in healthcare information for the last 17 years and has wide range of experience including outreach and history of medicine. The last 13 years she has been working on developing guidelines commissioned by NICE the main focus of which has been advanced literature searching in clinical, social care and service delivery for a range of topics.
Gulhane-Search strategy library-219_a.pdf
Gulhane-Search strategy library-219_b.pdf
Date: Thursday, 20/June/2019
9:00am - 10:15amWorkshop G-04
Room 035 
ID: 138 / Workshop G-04: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Predatory Publishing, Open Access

Predatory Publishing - how to detect questionable journals?

Jasmin Schmitz

ZB MED - Information Centre for Life Sciences, Germany

Many open access journals are funded by article content that will be covered. , processing charges (APCs), also known as publication fees. A small number of these journals provide little or no editorial or publishing services in return for the money they charge. These kinds of business practices are often referred to as "predatory publishing". At the beginning "predatory publishing" was considered as a topic only relevant for library departments providing open access services. Soon it became clear that the issue also affects other library departments such as acquisition as well. How can libraries prevent researchers from publishing in such journals and how to deal with suspicious journals with regard to the library's catalogue are two key questions. In order to identify questionable journals, a list of criteria is needed, in addition to (or even as a substitute) to black lists (e.g. Beall's list) and white lists (e.g. Directory of Open Access Journals) which both promise to provide quick orientation but can be considered as problematic as well. The aim of the workshop is to discuss how such a list of criteria can look like. Which criteria can be applied? Are there "hard" and "soft" criteria? This list can either be used to raise awareness within the researcher's community but can also provide orientation whether to index journals in question.

Learning outcomes :

  • Understand the phenomenon "predatory publishing" (e.g. with regard to definition, extent, criteria),
  • Apply criteria that can be used to detect "predatory journals".

Type of interactivity : Discussion of criteria that can be used to identify "predatory journals" using the "pin board technique": suggestions for criteria will be written on cards which are attached to a pin board (or something similar). After a "collection phase" cards/criteria will be rearranged to a list of "hard" and "soft" criteria. Method of documentation: photo protocol.

Level : Intermediate

Target audience : All colleagues who are affected by the topic are at least interested.

Preparation for the session : No

Biography and Bibliography
Jasmin Schmitz received a PhD in information science. She worked as a freelance trainer for a commercial provider for scientific information and as scientific project coordinator in the field of bibliometrics. At ZB MED she is responsible for the Open Access Advisory Services.
Schmitz-Predatory Publishing-138_a.pdf

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