Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room 104
Date: Monday, 17/June/2019
1:30pm - 4:30pmCEC afternoon 03
Room 104 
ID: 192 / CEC afternoon 03: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Information retrieval, non-randomized studies, search filters, epidemiological study designs

Searching for and classifying non-randomized studies

Maria-Inti Metzendorf

Cochrane Metabolic and Endocrine Disorders Group, Germany

Systematic reviews aim to synthesize the relevant literature as the basis for decision making. In many cases, evidence from non-randomized studies (NRS) might need to be included. NRS include a wide range of study types (e.g. controlled clinical trial, before-after study, cohort study), which are difficult to identify in the literature, as study design labels are not used consistently by authors and are not indexed reliably by bibliographic databases. It is important that information specialists supporting systematic reviews have a basic understanding of study designs in epidemiology and are informed about the applicability of currently available search filters for NRS.

1) The workshop will present an overview of existing epidemiological study designs and introduce a study classification algorithm. Examples on how study designs are reported in abstracts of journal articles will be provided.

2) Participants, who will be divided into small groups, will be given a classification exercise in which they have to classify abstracts of NRS included in Cochrane Reviews. The results will then be compiled and potential study designs discussed. We will then access the fulltext of the studies in order to verify our assumptions.

3) When searching bibliographic databases for NRS, it is usually necessary to decide whether existing search filters can be used. For this purpose, the results of a recent validation study of search filters will be presented. Search filter selection as well as alternative search techniques will be discussed

Learning Outcomes : By the end of this session, participants will be able to : distinguish and describe the most important study designs used in epidemiology; identify the terms used to describe the study design in biomedical abstracts; evaluate the applicability of currently available study design filters for NRS; describe the challenges of searching for NRS.

Level : Intermediate/Advanced

Target audience : Medical librarians and information specialists supporting systematic reviews including study designs beyond randomized controlled trials.

Preparation for the session : Yes

Biography and Bibliography
Maria-Inti Metzendorf is a Graduate Information Scientist and has been working for the Cochrane Metabolic and Endocrine Disorders Group since 2014. Before joining Cochrane, she worked at the Medical Library of the University of Heidelberg for six years where she set up a systematic review service. In addition to her regular Cochrane editing and searching tasks, Maria-Inti delivers information retrieval workshops to medical students, clinicians, researchers, guideline developers and information professionals and has cooperated as external expert on two information retrieval methods projects by the Institute for Quality and Efficiency in Health Care (IQWiG) in Germany. Since 2016 she is a member of the Cochrane Information Specialists Executive.
Date: Tuesday, 18/June/2019
11:15am - 12:30pmWorkshop A-01
Room 104 
ID: 175 / Workshop A-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Evidence-based medicine education, Librarian curricular involvement, Repositories

Teaching Evidence-Based Medicine: Acting on Challenges, Bridging Disciplines, Sharing Solutions

Catherine Pepper. MLIS. MPH1, T. Derek Halling. MLIS. AHIP2, Margaret Foster. MS. MPH. AHIP1

1Texas A&M University, Medical Sciences Library, College Station, Texas, USA; 2Texas A&M University, Evans Library, College Station, Texas, USA

Teaching evidence-based medicine (EBM) is often a vital and substantial portion of medical libraries' instructional programs. Yet teaching EBM has presented challenges, as well as opportunities, for both medical librarians and medical school faculty. This session be composed of three parts. First, speakers will briefly share the results of a recent qualitative research project investigating effective educational approaches and challenges in teaching evidence-based medicine (EBM) from multiple medical schools. They will report on the extent to which librarians are involved in teaching EBM skills and the perceptions of librarians and medical school faculty on the value of including librarians in EBM teaching and curriculum design. Second, participants will engage in structured, sequential discussions about methods, challenges, and strategies for teaching EBM. Effective teaching approaches for medical students at different stages of education will be covered. Participants will compare EBM teaching methods from other disciplines, such as nursing and pharmacy, and will identify specific strategies for learning activities and for overcoming curricular challenges that could be applied in their own settings. Participants will reflect on the effects of clinical point-of-care tools on effectiveness of EBM teaching and will share ideas on how to overcome organizational and cultural barriers to EBM instruction. Finally, in a parallel design exercise (, participants will incorporate discussion ideas into design and content of a shared repository of EBM teaching materials. Participants will leave with an evidence-based and crowd-shared plan for increasing librarian involvement at their institutions’ EBM instruction programs and for implementing desired changes in EBM instruction. Prior to the session, participants will be asked to read a pertinent journal article, and to bring their current EBM teaching materials and descriptions of their institutions’ EBM teaching methods.

Learning outcomes : Identify common barriers, strategies, and recommendations for teaching EBM. Describe and judge proposed solutions for overcoming barriers for teaching EBM. Create a composite PowerPoint or outline of effective EBM instruction and assessment. Design a repository for EBM teaching materials and methods..

Type of interactivity : Flipped classroom (article to read before session); large and small group discussions and exercises; individual exercises; parallel design exercise for proposed repository.

Level : Introductory/Intermediate

Target audience : Librarians who participate in, or who wish to participate in, teaching evidence-based medicine. Previous experience in teaching EBM is helpful but not required.

Preparation for the session : Yes

Biography and Bibliography
Catherine Pepper, MLIS, MPH, is Associate Professor/Field Services Coordinator for the Texas A&M University Medical Sciences Library. Cathy is 2019 Chair of the Medical Library Association’s Research Section. Cathy’s research focuses on use of scholarly metrics to quantify faculty research impact and a qualitative study on teaching evidence-based medicine.

T. Derek Halling, MLIS, is Associate Professor/Director of Evans Subject Specialists at Texas A&M University Libraries. He has a background in IT and has focused on the library user experience and creation and implementation of new library services. His research focuses on expansion of library liaison activities across multiple university disciplines.

Margaret J. Foster, MS, MPH, AHIP, is Associate Professor/Systematic Reviews Coordinator at the Texas A&M University Medical Sciences Library. She founded MLA’s Systematic Reviews Special Interest Group, and co-authored the only book on systematic reviews for librarians: Assembling the Pieces of a Systematic Review: A Guide for Librarians.
2:00pm - 3:15pmWorkshop B-03
Room 104 
ID: 216 / Workshop B-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Innovation, organizational; Evidence-based practice; Information specialists; Knowledge management; Decision making

Embedding knowledge in the transformation of healthcare: a manifesto (2 x 75 min)

Alison Turner1, Suzanne Wilson2, Anne Gray3

1NHS Midlands and Lancashire Commissioning Support Unit, UK; 2Northumberland, Tyne and Wear NHS Foundation Trust, UK; 3Arden and Greater East Midlands Commissioning Support Unit, UK

In a climate of increasing financial pressure and rising demand, health and social care economies around the world face the challenge of developing new and innovative models for delivering health and care services. A clear knowledge base is needed for: understanding the problems which need addressing; designing appropriate solutions; implementing change and evaluating against outcomes. There is a growing recognition of the complexity, ambiguity, volatility and uncertainty inherent in transformation – this suggests a more dynamic approach is needed to embed knowledge-based decision making. Patrick Mitchell, Health Education England, has recently talked of the role of librarians in delivering information to the bedside and the boardroom. The clinical librarian model has transformed the use of evidence in patient care – it’s time now for librarians and knowledge specialists to shape new roles and services to effect a similar revolution to embed knowledge in strategic decision making.

The workshop will start with a short storytelling session, where contributors will share their experiences of working in this space and engaging with strategic decision makers. Each contributor will pose a question which will form the basis of discussions, in a Knowledge Café format. Participants will then be invited to share reflections, to co-create a “Manifesto” for the involvement of librarians and knowledge/information specialists in strategic change.

Learning outcomes : The main aim of the workshop is to consider the role of library and information professionals in supporting evidence-informed strategic change in healthcare. This will be achieved by: Learning about the context of healthcare transformation and the specific needs and preferences of decision makers; Identifying the opportunities for librarians and knowledge specialists; Discussing enablers and barriers to expanding roles and services to meet the needs of strategic decision makers; Reflecting on next steps and development needs; Understand the contextual factors influencing how decision makers use knowledge and evidence; Analyse the unique service offer of library, knowledge and information services; Apply learning to reflect on their own strategies to identify and act on opportunities locally.

Type of interactivity : This workshop will use different methods to allow participants to engage, reflect and share. The workshop is centred on the concept of co-creating a “manifesto” to explore and promote the role of library, knowledge and information professionals in large scale strategic change in healthcare, for example, the design, delivery and implementation of new models of care.

Following a short storytelling session (approx. 30 minutes), where 2-3 contributors will share their experiences, touching on opportunities and challenges, we will organise participants using the knowledge café format (approx. 1 hour). This format is well suited to enabling people to share reflections and experiences. We will then build on this by inviting participants to work in small groups to contribute reflections and ideas, organised by themes emerging from the knowledge café, and thus, co-create a draft “manifesto”. The manifesto will be shared online as a working document, following the conference.

Level : Introductory/Intermediate

Target audience : This workshop is open to anyone with an interest in developing their service to better support large scale change programmes in healthcare. It is likely to be relevant to library and knowledge staff working in health services/providers, support services, academic institutions and policy and research centres.

Preparation for the session : No

Biography and Bibliography
Alison Turner (Managing Consultant, NHS Midlands and Lancashire Commissioning Support Unit) is passionate about providing actionable insights for decision makers, in her role leading an evidence analysis service which provides support for health services transformation and strategic planning.

Suzanne Wilson (Head of Library and Knowledge Services, Northumberland, Tyne and Wear NHS Foundation Trust) is supporting the use of evidence and evaluation in the move towards an Integrated Care System for mental health services in the North of England.

Anne Gray (Knowledge Officer, NHS Arden and GEM Commissioning Support Unit) provides tailored evidence, resources and knowledge services to support decision makers, through horizon scanning, desk research and knowledge management.
Turner-Embedding knowledge in the transformation of healthcare-216_a.pdf
3:45pm - 5:00pmWorkshop B-03 Cont'd: Embedding knowledge in the transformation of healthcare
Room 104 
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-01
Room 104 
ID: 241 / Workshop D-01: 1
Workshop session
Topics: Impact + Assessment
Keywords: research support, research evaluation, research impact, bibliometric, altmetrics

Let's work together on a publication strategy guideline

Alicia Fátima Gómez Sánchez1, Giuse Ardita2, Valeria Scotti3

1Spanish Foundation for Science and Technology; 2Istituto Superiore di Sanità, Italy; 3Fondazione IRCCS Policlinico San Matteo Foundation

Many information professionals are expected to guide their institutions about metrics and impact, and they are deeply aware that a proper and well-defined publication strategy is something that would help to raise the visibility and the impact of research.

The idea for such a workshop arises from the needs addressed by the members of the Metrics and Evaluation SIG about the lack of material to be used for training and research support purposes. Therefore, it would be helpful to have a general document with the main issues related on how to help researchers to develop publication strategies.

The aim of this interactive workshop is to bring together a group of librarians and information specialists that want to share knowledge and exchange ideas about the key aspects to be included in a good publication strategy. This should include a wide range of issues such as responsible use of metrics, traditional metrics, altmetrics, use of impact factor, etc. Additionally several issues within open access to publications and data will be addressed. Because participants will come from different countries, and both traditional bibliometric and alternative metrics are used very differently in each country, and open access mandates are different, one of the benefits will be to compare national assessment experiences (i.e. around impact factor) to develop new ideas and strategies in publication process.

The proposed methodology based on collaborative co-authored writing, in particular writing together side-by-side methodology, where several persons, by thinking aloud together, negotiating and refining the content, compose a text.

The result of such an exchange is to develop a consensus document with some general ideas to develop a publication strategy guideline for researchers or institutions. Hopefully new ideas and strategies will arise, and the intention is to share this document via open access repositories and in the EAHIL Metrics and Evaluation SIG site.

Learning outcomes : Understand the use and implications of bibliometric and altmetrics indicators, resources, as well as services related to open access and predatory publishing; Apply previous knowledge to the different steps of the publication cycle, considering the differences between countries; Evaluate and compare pros and cons of different evaluation models; Create a publication strategy proposal.

Level : Intermediate

Target audience : Librarians involved in providing scholarly publication and research support. Members of the EAHIL Metrics

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager. Prior to that she was Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), and Head of the Library at the Spanish National Center for Cardiovascular Research (CNIC). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Giuse Ardita works at the Istituto Superiore di Sanità: Knowledge Service – Library. She has been working for many years in research assessment field. She is administrator of ResearcherID profiles created for affiliated researchers. She provides support and training for all evaluation issues, grant applications and research reporting.

Valeria Scotti since 2009 has been working as a Health Information Librarian at IRCCS Policlinico San Matteo Foundation. During these years, she was lecturer in several courses on bibliometric indicators, bibliographic research, systematic reviews, and on various health information topics and she fell in love with alternative metrics.
10:45am - 12:00pmWorkshop E-01
Room 104 
ID: 166 / Workshop E-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: open access, social justice, health disparities, digital divide

Open Access to Health Information: A Social Justice Issue

Caitlin Pike

IUPUI, United States of America

Open access (OA) publishing has steadily gained traction as an alternative to traditional publishing models since its introduction in the early 2000s. Social justice, including equitable access to information and bridging the digital divide, are also concepts familiar to many librarians. As a result, these ideas create a natural intersection for advocacy as health information professionals. In this workshop, we will briefly review the literature on OA and social justice to provide background on the topic, and discuss survey results on undergraduate student opinions regarding open access as a social justice concern. Following this overview, participants will break into groups, and each group will be given a topic with questions to spark discussion on the subject. Questions such as "Historically, how has access to health information created benefits or barriers to users?" or "When thinking about medical research, what stakeholders are concerned about open access and why?" Each group will select a notetaker to keep track of the responses, and time will be given at the end of the workshop to report out and have a wider discussion with each other.

Learning outcomes : By the end of the workshop, participants will be able to define what open access and social justice are as individual concepts, as well as how open access can be considered a social justice issue; they will be able to determine what under-served groups in their communities would benefit most from open access intiatives; they will be able to advocate more confidently for open access at their institutions from a social justice perspective.

Type of interactivity : The first ten minutes will be a traditional lecture to provide an overview of the concepts, and then the participants will break into groups in the style of a knowledge café. The presenter will provide questions to each table to spark conversation on the topic, but the conversations that arise are meant to be open-ended and organic. The presenter will move between tables to facilitate the conversations, and prompt additional dialogue. The last thirty minutes will be spent reporting out to the larger group on the conversations from each table, and allowing anyone from other tables to add their input.

Level : Introductory

Target audience : Anyone interested in the intersection of scholarly communications and social justice. This session may be of particular use to librarians serving diverse populations, specifically within public and consumer health.

Preparation for the session : No

Biography and Bibliography
Caitlin Pike is the Research Engagement and Scholarly Services Coordinator at Indiana University Purdue University Indianapolis (IUPUI)'s University Library. She also serves as a health sciences liaison librarian, where she provides instruction and in-depth literature searching expertise to the IU School of Nursing. Caitlin is a current student herself, and is working to complete a second master's degree in public health. Her research interests include open access, mobile technology, and developing relationships with students to facilitate library outreach. She has over five years of experience working with adult learners, and she received her MLS from North Carolina Central University.
3:45pm - 5:00pmWorkshop F-04
Room 104 
ID: 150 / Workshop F-04: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Real world evidence, real world data, comprehensive searching, systematic reviews

Real World Evidence: What is it and how will it impact the work of librarians/information specialists?

Janice Yu Chen Kung1, Dagmara Chojecki1,2, Lisa Tjosvold1,2

1University of Alberta, Canada; 2Institute of Health Economics, Canada

The use of real world evidence (RWE) to inform evidence-based practice and decision making is playing an increasingly important role in therapeutic development, health care system and outcomes research, effectiveness studies, and patient care. In the last five years it has garnered much attention in the health research community as a possible means of fixing the well known faults of the traditional clinical trial. RWE uses data relating to patient health status and/or the delivery of health care routinely collected from a variety of sources such as electronic health records, claims and billing activities, product and disease registries, and even from mobile devices. It has been described as providing a more realistic version of research evidence that can complement or perhaps even supplant clinical trials. Major health regulatory agencies such as the Federal Drug Administration (FDA) and the European Medicines Agency (EMA) are even introducing policies requiring this type of data to be considered when approving new medicines and health care devices.

Librarians and other information specialists are at the frontlines of retrieving evidence for researchers, healthcare practitioners, government officials, and administrators. This workshop will provide an overview of what RWE is and its importance to evidence based practice/decision making. In addition, we will present the findings of a scoping review to evaluate the uptake of RWE studies in evidence syntheses and the level of involvement from librarians. Strategies for finding studies using real world data will also be discussed. Participants will reflect on how RWE may impact their work in the near future such as discussing potential opportunities and challenges to search for and locate RWE.

Learning outcomes : Content covered in the workshop will help participants understand the knowledge base in evidence-based practice and foster reflective thinking on how real world evidence may impact librarians’ work in the near future.

Participants will: Understand what is RWE and how it relates to their work; Analyze the benefits and challenges of meeting requests that are looking for RWE; Apply knowledge about RWE to simulated reference scenarios in order to better understand how to answer information requests in this topic area.

Type of interactivity : Participants will be provided with reference scenarios and they will be asked with identifying appropriate RWE sources to answer each scenario. As time permits, they will also work in groups to brainstorm ideas and discuss how RWE could potentially change their roles as librarians/information specialists.

Level : Intermediate

Target audience : This workshop is designed for librarians who are already familiar with comprehensive literature reviews (e.g. systematic reviews) and principles of evidence-based practice (e.g. clinical trials, hierarchy of evidence).

Preparation for the session : No

Biography and Bibliography
Janice Kung is a Public Services Librarian from the John W. Scott Health Sciences Library at the University of Alberta. As liaison librarian to the Faculty of Pharmacy & Pharmaceutical Sciences and departments within the Faculty of Medicine & Dentistry, she is passionate about instruction and evidence-based practice.

Dagmara Chojecki is a health research librarian with a joint appointment at the John W. Scott Health Sciences Library at the University of Alberta and at the Institute of Health Economics in Edmonton, Alberta, Canada. Her role includes conducting comprehensive literature searches for health technology assessments (HTAs) and systematic reviews, teaching and providing liaison services to the Schools of Dentistry and Dental Hygiene, and researching best practices in information retrieval methodology.

Lisa Tjosvold is an information specialist with the Institute of Health Economics in Edmonton, Canada, where she conducts comprehensive literature searches for systematic reviews and HTAs. She also holds a joint position as a research librarian at the University of Alberta Libraries’ John W. Scott Health Sciences Library, where she provides teaching and liaison services to the School of Dentistry and Dental Hygiene. Lisa has been conducting literature searches for systematic reviews and HTAs since 2002 and her research interests include how to implement best practices in information retrieval.
Kung-Real World Evidence-150_a.pdf
Date: Thursday, 20/June/2019
9:00am - 10:15amWorkshop G-03
Room 104 
ID: 244 / Workshop G-03: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management, Data Management Plans

Playing together! Collaborations to support optimal research data management in life and medical sciences

Silke Bellanger

University Library Basel, Switzerland

Based on the experiences and questions by all participants the workshop will cover:

  • research data management services in health and medical sciences: what are the contents and methods to provide?
  • trainings on writing data management plans: how to enable researchers efficiently to create a data management plan and to reflect on their practice? -roles: who at the university should work together to provide the best combination of expertise for optimal research data management support?
  • collaboration: what are the means of establishing the collaboration for research data support?


In 2017 the University of Basel started a project on research data management to build up policies, services and infrastructures. From the beginning on it was the aim to cooperate between the different service providers - library, it services, university management and discipline specific facilities as f.e. the clinical trial unit.

One of the first activities was a pilot for trainings on data management plans in life sciences. The workshops were organized by the Research IT of the life science department and the administrative staff of the departement of biomedicine. The library, including the subject librarians of medicine and natural sciences as well as the library's research support people, joined in for the presentations.

The combination of exptertise was appreciated by the particpants and was a chance for the collaborators to share knowledge and to broaden their common understanding of researcher needs.

With this workshop at EAHIL 2019 the University of Baseel would like to share it's experience and to invite to debate differing or similar best practices of research data management support in life and medical sciences. The participants are invited to prepare short presentations of their examples, which will be part of the workshop. And the results of the workshop will be documented and shared openly.

Learning outcomes :

  1. The participants will unterstand the current state of art in research data management services by discussing their experiences and international examples.
  2. The participants evaluate different ways of organizing research data management and identify best practices, which will be documented in the workshop.

Type of interactivity : For the workshop we will work with :

  • a market place to present the different examples
  • group work to write in collaboration a checklist for research data management support for librarians and information specialists in health and medical sciences

Level : Intermediate

Target audience : Librarians and information specialists who are in charge of developing Open Science services, in particular Research Data Management services or interested in the topic.

Preparation for the session : No

Biography and Bibliography
Silke Bellanger, Head of Research Suppport, University Library Basel
Co-Lead of the project research data management at the University of Basel
Master of Arts in Sociology, History and Law, Master of Advanced Studies in library and information sciences
Research background: Social Studies of Science and Medicine

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