Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room -113
Date: Monday, 17/June/2019
9:30am - 12:30pmCEC morning 05
Room -113 
ID: 230 / CEC morning 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: repository, copyright, license, Open Access, Law

Managing institutional repositories

Laura Muñoz, Victoria Barragan, Veronica Juan

Andalusian eHealth Library, Spain-Biblioteca Virtual del Sistema Sanitario Público de Andalucía (BV-SSPA). Consejería de Salud de la Junta de Andalucía. Seville, Spain.

As stated in all of the Open Access Declarations or Statements, libraries have an important role in the Open Access movement and in most cases are responsible for the creation of repositories.

This forces librarians to acquire skills to deal with legal aspects related to what is or is not allowed and to widen their knowledge in Intellectual Property Law, Copyright, Open Access strategies, Creative Commons Licenses, etc.

We plan to offer a course to give the audience the appropriate tools to manage these legal issues of repositories.

The course will be introductory with the following key points:

  • Open Access Policies and the role they impose on libraries
  • Institutional Mandates
  • The wording of institutional Open Access Policies
  • Open Access publications and their inclusion in Institutional Repositories
  • The granting of rights to include authors' scientific production in repositories
  • Embargo clauses
  • Terms of use for repository resources

The duration of the course will be 3 hours, with the last one dedicated to practical cases of submitting articles to a repository according to publisher copyright policies and self-archiving:

  • Gold Open Access Publishing
  • Green Open Access Publishing
  • Self-Archiving
  • Delegate Archiving

The conclusion of the course will be a reflection on whether all our institutional scientific output which is freely available on the Internet should be submitted to an institutional repository.

Learning outcomes : By the end of this course, the students will be able to:

  • Understand the different ways of Open Access Publishing and their legal implications
  • Apply the rules for the inclusion of scientific output in repositories
  • Analyze the scientific output of their institutions and evaluate the knowledge and use of Open Access Publishing
  • Foster Open Access strategies within their institutions.

Level : Introductory

Target audience : Librarians involved with institutional repositories or those who carry out certain tasks related to the legal implications of repositories, for which they need to deal with Intellectual Property Law or Copyright.

Preparation for the session : No

Biography and Bibliography
Laura Muñoz, Masters in Business Administration and Masters in Strategic Management of Knowledge and Information. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA), for twelve years and she is in charge of the Strategic Management and Project Department.

Victoria Barragan, Public Administration Degree. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA) for nine years at the Strategic Management and Project Department.

Veronica Juan, Doctor of Medicine since 1997, Degree in Medicine 1985.
Doctorate in Medicine and Surgery by the Alicante University with a Dissertation on Scientific Documentation.
Official employee of Documentation Centers, Libraries and Archives since 1986, She has been the Director of the Andalusian eHealth Library since 2005, a part of the Andalusian Health Ministry.
1:30pm - 4:30pmCEC afternoon 05
Room -113 
ID: 250 / CEC afternoon 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open Science, Data Management Plan, Research Data Management, Funding Agencies, FAIR principle

Data Management Plan in Life Science

Cécile Lebrand

CHUV library, Switzerland

There has been a lot of talk around Data Management recently. The extensive problems with research reproducibility and data loss has urged scientists to consider developing efficient Data Management Plans (DMP) for their research projects, a need that is also reflected in the requirements of funding agencies, amongst which the Swiss National Fund (SNF) and Horizon 2020.

During the first part of the workshop, participants will be introduced to the need for a Data Management Plan (DMP) preparation, an evolving document reporting how the research data will be managed during and after a research project. Using a sample dataset, participants will be taught best practices in data management and how to collect, describe, store, secure and archive research data. We will present how making published works and their accompanying datasets freely accessible through Open Access can benefit both researchers and the scientific community. Participants will be confronted with data deposit, metadata standards for datasets, file formats for long-term datasets storage and re-use, data copyright, licenses and self-archiving rules.

The second part of the workshop will be dedicated to a practical hands-on approach. Participants will learn how to fill a DMP corresponding to a research project using the online VitalIT DMP Canvas Generator tool.

This workshop will provide participants with effective support to produce high quality DMP complying with the guidelines established by funding agencies.

Learning outcomes : Using a sample dataset, participants should be able to produce a DMP (data management plan), making it possible to: fulfil the requirements of the main funding agencies; manage in detail research data; specify the type of data that is going to be created and shared; indicate the process to be followed in respect of the budget, intellectual property, and monitoring; share data on appropriate FAIR platform

Level : Intermediate/Advanced

Target audience : Data Librarian, Information specialists, researchers

Preparation for the session : No

Biography and Bibliography
C. Lebrand obtained a PhD in developmental neuroscience at the Hospital of Salpêtrière in Paris (1999). From 2004 to 2011, she was appointed at the University of Lausanne (UNIL), as a junior group leader to develop an project on axonal guidance of cortical inter-hemispheric connections. Since 2015, she have been working at the library of the Faculty of Biology and Medicine for UNIL&CHUV (Switzerland) as a Scientific Project Manager to develop a new Research Management Unit offering numerous services and trainings in Open Science to support researchers at multiple steps of the research workflow.

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