Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room 107
Date: Monday, 17/June/2019
9:30am - 12:30pmCEC morning 04
Room 107 
ID: 207 / CEC morning 04: 1
CEC session
Topics: Evidence-Based Practice
Keywords: systematic reviews, reporting standards, systematic searching, ROBIS

Systematic reviews and superpowers: harnessing Information Professionals’ unique skills to improve the conduct and reporting of systematic reviews

Shelley de Kock, Lisa Stirk, Steven Duffy, Caro Noake, Kate Misso, Janine Ross

KSR, United Kingdom

Many reasons for published systematic reviews (SRs) being assessed at high risk of bias are avoidable and could be prevented by enlisting the specialist skills and 'super powers' of Information Professionals.

The aim of this workshop is to help participants understand all aspects of an SR with an emphasis on why systematic searching and clear reporting of search methods is fundamental and the foundation to a high quality SR. We will present research showing how SRs often fail to search adequately and/or do not report search methods properly and, consequently, the validity and conclusions of the SR are called into question. The workshop will explore tools which Information Professionals can access and apply to improve the development of a search strategy and the reporting of SR search methods.

Working in groups, participants will assess the methods of SRs using the ROBIS (Risk of Bias) assessment tool, Domain 2 questions which focus on the searching and identification of evidence.

Top tips will be shared about how to report search methods and examples of well-reported methods will be shared so participants can be confident in supporting this part of SR work. Participants will also get to evaluate example search strategies and will discuss why the strategies are flawed and how they could be improved. This part will stress the importance of error prevention at an early stage and how improvements to the comprehensiveness of search strategies are best achieved by working collaboratively as a research team rather than in a supporting role as an individual searcher.

The workshop will end with a discussion and idea exchange on how Information Professionals can become more embedded in SR work, whether their contribution warrants authorship or acknowledgement, and what the group sees as potential reasons why Information Professionals are not being used fully in SRs.

Learning outcomes : By the end of the workshop, participants will understand why comprehensive, systematic searching and clear reporting are essential parts of the SR process. They will be able to confidently apply readily-available tools to help achieve this and, through discussion, the groups will have ideas about how to raise the profile and importance of Information Professionals and how to increase their involvement in the SR process.

Level : Intermediate

Target audience : Participants who are involved in or are likely to be involved in systematic review work

Preparation for the session : No

Biography and Bibliography
Presenters are experienced information specialists with over 40 years of combined experience of working on systematic reviews. In their current positions, they are embedded in the systematic review process from the start of a project to its completion. Their role is to help define the scope of the project, design and implement the search strategies, write up search methods and provide overall information support to each project team that they work with. They have developed and delivered a range of training courses which they have presented at conferences, universities, government organisations and private organisations. They have also undertaken research in the reporting and conduct of search methods for systematic review work.
1:30pm - 4:30pmCEC afternoon 04
Room 107 
ID: 231 / CEC afternoon 04: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open access, open science, library management, research support, profession advocacy

Open access as an opportunity for health information professionals

Alicia Fátima Gómez Sánchez1, Rebeca Isabel Gómez2

1Spanish Foundation for Science and Technology; 2Agencia de Evaluación de Tecnologías Sanitarias de Andalucía, Spain

The scope of open access initiatives has increased considerably in recent years. Some aspects will certainly affect library management, as well as support services that information specialist can deliver in their institutions. Additionally, open access has changed the ways to access, create and disseminate knowledge.

The management of this transition includes new ways of negotiation with publishers (models of accessing the content, changes in license agreements embracing memberships for gold OA publications); new services around APCs management and copyright advice; predatory publishing; new ways to find and disseminate research outputs (i.e. the increasing significance of preprints), etc.

The aim of this CEC is to be a practical interactive session to give participants a wider understanding about open access in the context of open science, putting forward the changing landscape that many libraries face currently.

Agenda: We will start with an icebreaker game, where participants will divided into small teams to play in a competitive but enjoyable manner and test their knowledge about open access, open data, creative common licenses, repositories, etc.

After that exercise, participants will end up with a clear idea of the main concepts around open access, including a prize for the winners!

Then, we will present some initiatives such the OA2020, the key principles of the Plan S, and some examples of national or European policies and mandates. We will consider threats and opportunities, and discuss what influences those may have on biomedical libraries as they are now.

Next, participants will work on different situations to find out how their actual services can be improved and better align with those new processes.

Finally, with help of the course facilitators, participants will generate an action plan that will serve them as a guideline, enhancing the added value that health information professionals can provide.

Learning Outcomes :

  • Understand the main concepts around open access, and gather initiatives and best practices;
  • Analyse the implications of open access for health libraries, and explore the opportunities and potential challenges for health information specialist;
  • Apply existing resources and tools to further develop library services;
  • Create an effective strategy and a collaboration network to be able to continue the work back home.

Level : Introductory/Intermediate

Target audience : Anyone interested in gaining an understanding of the implications open access and open science, and information professionals committed to supporting researchers to engage with open science.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager. Prior to that she was Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), and Head of the Library at the Spanish National Center for Cardiovascular Research (CNIC). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Rebeca Isabel Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucía (AETSA) (Spain). She has been working in the health information field for the last 17 years, developing her work within several libraries and information centers. In addition, she has a broad teaching experience in medical information, and is an active member of several research groups related to health information science. Her current lines of research focus on evidence based medicine, open science and information management and retrieval.
Date: Tuesday, 18/June/2019
11:15am - 12:30pmWorkshop A-07
Room 107 
ID: 173 / Workshop A-07: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (1)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

Tools, potential needs and areas related to specific steps in the research data life cycle will be explored. The participants will have the opportunity to indicate the areas where they are already involved or offering services, those they hope to add to their offering and those they believe have nothing to do with the library. We will discuss the results and see whether there seem to be a consensus or not on research data matters where librarians may play a role or distanciate themselves from.

The presenters will briefly mention the activities undertaken in their own context and we will investigate all toghether whether other insitutions have similar contexts (insitutional policy on RDM, national requirement for DMP, possibility of collaboration with other services, etc).

Each participant will eventually have the possibility to share useful resources, tips and/or key recommandations for success.

We intend to make available online (either only for the participants or for all, as will be defined at the end of the workshop) all the material and knowledge gathered during the workshop, so it can serve as a panorama and reusable knowledge bank.

During the workshop, participants will connect and exchange with colleagues.

Learning outcomes : After this workshop, each participant should be able to list research data management topics in which the library can play a role; give examples of concrete services provided by libraries with regards to research data management; justify the pertinence of developping a service linked to research data management; compare various services approaches and their implications; compare and contrast their own context with that of other institutions and countries; connect with other colleagues and benefit from their experiences; locate resources useful for their users and/or the development of their own services; develop partnership and collaboration with colleagues at other institutions for future activities; reflect on their offer and level of service and formulate wishes for future developments.

Type of interactivity : The workshop will be using various interactivity devices to stimulate exchanges and gather participants experiences and feedbacks. We will use an icebreaker and we will provide various opportunities for the participants to move around the room to vote, report feedback on sticky notes, etc…

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
Claivaz-Research Data Management services & the Library-173_a.pdf
1:30pm - 2:00pmVendor session V-3: Karger
Room 107 
ID: 266 / Vendor session V-3: 1
Product presentation

Open Access and the Changing World of Scholarly Research

Moritz Thommen, Julia Kersebaum, Bayley Beth

S. Karger AG, Switzerland

Radical changes are afoot in scholarly publishing, and the needs of libraries
and all stakeholders are evolving. Open Access is a key element and driver of
change, but there is much more to it. To meet the challenges and help the
institutions we serve thrive in this brave new world, Karger has shaken up its
organization and its activities.

Institutes and publishers have always shared a core mission: to help knowledge reach the people who need it. But Open Access is re-defining the roles of libraries/institutions and publishers. We are no longer only talking about selling and acquiring content. Now, our focus is shifting to filtering, generating and publishing content – content that matters. This means that the entire research cycle is coming into the picture. How can we as a publisher ensure we are covering and serving the evolving needs of institutions and libraries, or, as Karger puts it, “connecting and advancing health sciences?” Karger is embracing the revolution. By diversifying our services, Karger aims to intensify our cooperation with libraries and institutions as their roles are transformed, too.

3:45pm - 5:00pmWorkshop B-06 Cont'd: Setting up a systematic review service
Room 107 
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-05
Room 107 
ID: 147 / Workshop D-05: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data management, Data Management Plans, Biomedical Reference Librarian, Data Life Cycle, librarian role

Research Data Management in the Biomedical Sciences: how can a librarian join the game? (2 x 75 min)

Thomas Vandendriessche, Krizia Tuand

KU Leuven Libraries - 2Bergen - Learning Centre Désiré Collen, Belgium

Research Data Management (RDM) is a crucial part of the research process, aiming to make it as efficient and transparent as possible, while meeting the requirements and expectations of the research institution, funding agencies, publishers and legislation. The ethical and scientific benefits of RDM have been well established. Looking at the Data Life Cycle, several external and internal stakeholders can be identified, and among them are academic libraries. Due to their role in library services such as information retrieval and information literacy, reference librarians are often in a close contact with researchers and clinicians. In this position, reference librarians can take up an important role in RDM as well. First of all, they can act as a translator/liaison by supporting researchers in finding their way through a jungle of funder requirements and various stakeholders. In addition, librarians may offer in-depth advice on metadata standards, data documentation, datatypes/formats, data repositories and data publishing/sharing. Furthermore, they can provide the necessary RDM training, and foster RDM awareness among reserachers.

At KU Leuven, an interdisciplinary support team was assembled comprising, among others, of the Research Coordination Office, the ICT services and the KU Leuven Libraries who have been all identified as particularly valuable and valued stakeholders. So far, KU Leuven Libraries has been involved in fostering RDM awareness, providing RDM training, developping a web-based planning tool for DMPs, examining the possibilities for developing an institutional repository, and establishing an university wide RDM policy.

During this workshop, the audience will be introduced briefly to RDM principles and the Data Life Cycle. After which, we will draw on the KU Leuven Libraries experience, to highlight the potential roles of a reference librarian by making use of the different aspects of a DMP.

Learning outcomes : Since this is an introductory workshop, we target mainly the lower order Bloom's skills (level 1-3). To start with, the audience should remember (level 1) the steps in the Data Life Cycle and the various aspects of a Data Management Plan (data collection; documentation/metadata; ethical, legal and privacy issues; data storage and backup during research; data selection and preservation after research; data sharing; and responsabilities and resources) in which a librarian can be involved. At more advanced level, the audience should be able to understand (level 2) the importance of Research Data Management and the specific parts of a Data Management Plan. In addition, participants should be able to recognize and determine (level 3) different data types, to know which metadata standards are important in their field, … . Finally, they should reach the level at which they recognize the pitfalls researchers may encounter, analyze them (level 4) and support/give advice (level 5) to researchers. .

Type of interactivity : The presenters will teach the different steps of the Data Life Cycle and parts of a Data Management Plan by giving an presentation. However, the audience will be challenged to interact by means of practical examples, exercises, group work, …

Level : Introductory

Target audience : Any (biomedical reference) librarian with a keen interest in Research Data Management: those who are already involved in Research Data Management, and those wondering what their role can be in RDM at their institution. In addition, given the similarities between Research Data Management and Clinical Data Management, this workshop will turn out useful for librarians involved in clinical trials as well. And, since the importance of adequate Data Management is not limited to academic institutions/hospitals only, this workshop will be interesting for librarians working for public hospitals as well.

Preparation for the session : No

Biography and Bibliography
Thomas Vandendriessche studied Biology at KU Leuven and obtained a PhD in Pharmaceutical Sciences (2011) and a PhD in Bioscience Engineering (2012). Since 2016, he has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to students from the Biomedical Sciences Group and assisting researchers and medical doctors with systematic reviews, he is also responsible for the implementation of RDM-policy and RDM support at the Biomedical Sciences Group of KU Leuven. In addition, he is also active as a reference librarian for the Belgian Society for Pneumology and the European Respiratory Society, and as a reviewer for the Journal of EAHIL (European Association for Health Information and Libraries) and HILJ (Health Information and Libraries Journal).

Krizia Tuand obtained a Master’s degree (2010) and a PhD in Biomedical Sciences (2016) at KU Leuven university, Belgium. For two years she was employed at the Center for Human Genetics (University hospital, Leuven, Belgium) as a quality manager and a genetics expert for cancer diagnostics. She became a certified teacher in the meantime. Since 2017, she has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to (PhD) students from the Biomedical Sciences Group, she also assists researchers and medical doctors with systematic review search strategies, and has taken up the role of steward in research data management.
10:45am - 12:00pmWorkshop D-05 Cont'd: Research Data Management in the Biomedical Sciences
Room 107 
2:45pm - 3:15pmVendor session V-8: Karger
Room 107 
ID: 273 / Vendor session V-8: 1
Product presentation

“Dear publisher, I always wanted to tell you…”

Kristina Lasotta

S. Karger AG, Switzerland

You are invited to a different, interactive after-lunch talk in a relaxing environment with a worldwide publisher based in Basel: Librarians are the gatekeepers of information and knowledge. Understanding and supporting your needs in the era of digital transformation is essential. Together let’s find out what to put on your wish list…

Date: Thursday, 20/June/2019
9:00am - 10:15amWorkshop G-05
Room 107 
ID: 125 / Workshop G-05: 1
Workshop session
Topics: Benchmarking + Advocacy
Keywords: Library building, project management

Planning new medical library facilities

Isabelle de Kaenel, Alexia Trombert

CHUV Lausanne, Switzerland

This workshop will present the actual planning of a new medical library building due to open in September 2019. The session is divided in three parts. First, the presenter will introduce a list of questions, challenges and pitfalls which where faced during the planning process. Architecture, space use, physical collections, security, service organization will be the topics tackled.

The participants will also be provided with list of ressources (ISO standards, reports, articles) that can be used as references in the planning phase of a new library.

The presentation should generate questions and reflections and serve a basis for the second part. Participants will then engage in a structured discussion about the presenter's experience and on the different aspects involved in library planning in order to gather various feedback and points of view and also discuss experiences. The role of the library as place in a university hospital will be discussed. Finally, a synthesis of the key points will be formulated.

Learning outcomes :

  • Discuss challenges, difficulties in library planning
  • Examine possible solutions to overcome challenges
  • Allow participants to identify colleagues who have experience with library planning or refurbishment

Type of interactivity : Participants will be asked about their experiences, group exchange through discussion in small groups, knowledge sharing.

Level : Intermediate

Target audience : librarians who plan to build or refurbish a medical library or libarians who have been through this process and wish to share their experience.

Preparation for the session : No

Biography and Bibliography
Isabelle de Kaenel is head of library services, Medical Library, University of Lausanne. After a posgrade degree in information science in Paris, she worked in specialised libraries in France and Switzerland. Her main interest is digital libraries, open access and open science.
de Kaenel-Planning new medical library facilities-125_a.pdf
de Kaenel-Planning new medical library facilities-125_b.pdf

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