Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room 106
Date: Monday, 17/June/2019
9:30am - 12:30pmCEC morning 03
Room 106 
ID: 155 / CEC morning 03: 1
CEC session
Topics: Technology Uptake
Keywords: open access, browser extentions, one-click-access, beyond the linkresolver

How To Get the PDF (with or without the help of your library)

Guus van den Brekel1, Robin Ottjes2

1Central Medical Library, UMCG, Netherlands; 2Central Medical Library, UMCG, Netherlands

What if you suddently can not get access to a range of journals, because the subscription was cancelled? This happens more and more . Think of Germany and Sweden and the Elsevier license renewal issues. Sweden offered a range of possible alternative tools and sources to try to get alternative access. We knów our users will use other way of getting to the pdf, if we -the library- can not offer it. But we hardly ever discuss this. How many ways are there exactly? And how do they work? How can I find open access articles in the most efficient way?

Participants will learn about all possible ways, tools and tips for users to find the full-text of scientific publications. an overview of (licensed) access tools used by libraries worldwide.

Tools included (but not limited to): LeanLibrary, Kopernio, Open Access Button, AnywhereAccess, KeyLib, Easyproxy, Unpaywall, Google Scholar button

Alternative OA databases: Dimensions, 1Findr, BASE, CORE, DOAJ, OpenDOAR, OSF Preprints, Zenodo, BioRxiv etc.

Learning outcomes : Participants will understand the full range of used tools in libraries to deliver access to full-text, including tools and sources nót originating from or licensed by the library.

Together with the group they will have hands-on experience with various browser extentions, compare and analyse their features and performances. New developments and future implications of tools like Kopernio, Lean Library and Anywhereaccess will be addressed and part of group discussion.

Creating a relevant list of alternative tools and sources, tailor-made for the participants situation is part of the experience.

Level : Beginner/Intermediate

Target audience : Any librarian who has to advice patrons -or library staff- about access to licensed and non-licensed publications, including open access.

Preparation for the session: Yes

Biography and Bibliography
Guus van den Brekel and Robin Ottjes are medical information specialists working at Central Medical Library, University Medical Center Groningen, the Netherlands
Date: Tuesday, 18/June/2019
11:15am - 12:30pmWorkshop A-06
Room 106 
ID: 139 / Workshop A-06: 1
Workshop session
Topics: Technology Uptake
Keywords: Medical Subject Headings, translation, workflow, linked data, open source

Medical Subject Headings translation process in the times without MTMS

Filip Kriz, Lenka Maixnerova

National Medical Library, Czech Republic

With the National Library of Medicine (NLM Bethesda) abandoning the MeSH Translation Maintenance System (MTMS) the translating organizations must find a way to continue with their translation efforts while the organizations planning to begin translating need to look for other tools. We have developed an open-source system for MeSH translation workflow and data management - the project name is “MeSH Translation Workflow” aka MTW. The system has been designed to use the official MeSH RDF linked datasets ( which hopefully will not disappear in foreseeable future. MTW has been used in production since January 2019. We will present the project current state, its architecture and data model, main design goals and decisions, its documentation and possible deployment scenarios. A testing instance of the MTW web app will be available for participants to try hands-on the translation interface. We will provide basic instructions and support. Participants working in groups will try to: identify possible project limitations, evaluate the feasibility of MTW deployment at their organizations or possible involvement in the development, and summarize use cases for the translated MeSH datasets. Together we will create a roadmap for further development of MTW. We will then present results of the pre-workshop online survey of participants’ actual MeSH translation process and statistics and try to resolve the possible obstacles in their workflows or systems. Some questions remain open because the translation process has not yet been fully revealed by NLM. We want participants to share in discussion their view of the current situation and present their efforts in resolving the absence of MTMS.

Learning outcomes : The participants will: Understand MeSH linked data model design and its application for translation data management; Be able to use a new system for MeSH translation locally on their devices (PC, laptop); Learn how to translate MeSH in a new interface; Know how to convince a system administrator to deploy a new open-source software for MeSH translation; Be able to develop a use case for their translated MeSH datasets; Know how the other MeSH translating organizations are working; Meet new colleagues in the MeSH translation community.

Type of interactivity : Active participation - individual and group work, learning exchange through discussion.

Level : Intermediate

Target audience : Anyone interested in the different aspects of MeSH translation process or in the resulting MeSH datasets usage : colleagues from MeSH Special Interest Group; MeSH translators; Data managers; Metadata specialists; System integrators, software architects.

Preparation for the session : Yes

Biography and Bibliography
Filip Kriz, National Medical Library, Prague, Czech Republic
Head of Library Apps & Digitization Dept. A librarian, long-time system administrator, data wrangler, software developer and open source enthusiast

Lenka Maixnerova, National Medical Library, Prague, Czech Republic
Assistant Director of Department of Acquisition, Processing and Management of Collections. Manager of Czech MeSH translation, and of Bibliographia medica Čechoslovaca. Head of Association of Library and Information Professionals of the Czech Republic for Prague region.
2:00pm - 3:15pmWorkshop B-07
Room 106 
ID: 198 / Workshop B-07: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: professional advocacy, evidence synthesis, special interest groups, collaboration

The future of dynamic Special Interest Groups in EAHIL: Shaping the scope and activities of the new Evidence-based Information SIG (2 x 75 min)

Marshall Dozier1, Alicia Fátima Gómez-Sánchez2, Krizia Tuand3, Thomas Vandendriessche3

1University of Edinburgh, United Kingdom; 2Spanish Foundation for Science and Technology; 3KU Leuven, Belgium

This workshop has two core aims: Firstly, to use a highly participative format to formulate the scope and activities of the new special interest group (SIG) in Evidence-based information.

Secondly, to take the same approach to explore how the new SIG can more effectively operate within EAHIL.

1. Scope and activities of the Evidence-based information SIG: Evidence-based medicine and evidence-based practice includes the use of the best available research evidence to guide decision-making. Considering the impact of systematic reviews and other evidence-based products in decision-making, the method for comprehensively gathering the information about a specific, well-defined health issue is extremely important to ensure conclusions are based on the best available evidence and to reduce bias. However, Gómez-Sánchez et al. (EAHIL 2016) and Jane Falconer (EAHIL 2018) respectively shared similar results to prior studies pointing out that the search strategies accompanying systematic reviews continue to be often badly reported or to show a very poor methodological quality. Through the Fishbowl discussion format, all interested participants can contribute to a formulation of the SIG's priorities, aims, scope and activities, which could include: supporting knowledge exchange; providing and supporting continuing professional development for health librarians and researchers; working with publishers of medical journals; advocating for inclusion of librarians as editors in peer-review processes; collaborating with other interest groups or projects and support the dissemination or development of international standards.

2. Effective SIG operations: EAHIL members have identified challenges to SIGs: lack of activity between annual meetings; difficulty scheduling and lack of time for effective meetings during conferences/workshops; providing ways for members who cannot travel to participate in the group discussions. Workshop participants will discuss and identify modes of operation that support engagement throughout the year and for geographically distributed collaborators. This part of the workshop will be of interest to other EAHIL SIG leaders.

Learning outcomes : Participants will : 1. Gain an understanding of the key quality issues in methods and reporting of evidence syntheses. 2. Analyse and identify the priority issues in this area, and gain ideas for approaches to resolution. 3. Create a collective plan for the scope of the new SIG, its activities, and operating methods that the SIG can adopt to explore how SIGs can be more effectively participative in EAHIL. 4. Learn about and apply the Fishbowl technique.

Type of interactivity : A moderated Fishbowl design will be used, in which a small number of individuals will be invited to prepare short "position statements" to initiate discussion and debate among the whole group. The points raised will be recorded and the discussion will lead to the formulation of the SIG's scope, types of activities, and actions for next steps.

Level : Intermediate

Target audience : This workshop is primarily of interest to those who wish to have a more active role in improving the quality of methods and reporting of evidence syntheses. The second part of the session would also be of interest to existing SIG leaders who would like to explore ways of transforming group interactions to be less dependent on very brief annual face-to-face meetings.

Preparation for the session : No

Biography and Bibliography
Marshall Dozier (University of Edinburgh). Active in systematic review support and in design of online group interactions.

Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager.

Krizia Tuand (KU Leuven). Active in systematic review support and teaching information literacy.

Thomas Vandendriessche (KU Leuven). Active in systematic review support, teaching information literacy and providing Research Data Management support.
3:45pm - 5:00pmWorkshop B-07 Cont'd: The future of dynamic Special Interest Groups in EAHIL
Room 106 
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-04
Room 106 
ID: 222 / Workshop D-04: 1
Workshop session
Topics: Technology Uptake
Keywords: Databases, Bibliographic; Information Storage and Retrieval; Review Literature as Topic; Database Management Systems

EndNote more than a reference tool (2 x 75 min)

Wichor Bramer, Gerdien de Jonge, Sabrina Gunput, Elise Krabbendam

Erasmus MC, Netherlands, The

EndNote is one of the most popular reference tools. It is used by many researchers and authors, mainly to create reference lists or as a personal library. However, because it is more customizable than other comparable programs, EndNote can be used in many other ways. In this workshop and in the preparation we will use the commercial software EndNote in various ways and start to develop new functionalities with it, as well as exploring the existing extra functionality developed by Erasmus MC. Experience with the program is recommended.

The methods as published by the workshop leaders (refer to the authors' bibliography) for deduplication(1), selecting relevant references for a review(2), updating searches(3) and semi-automatic downloading of reference lists(4) will be discussed, as well as advanced methods of organization-wide customized installation of EndNote. Participants are encouraged to share their own best practices of the use of EndNote or experiences with other reference software tools in their organizations. Together we will think of new applications for the use of endnote and start development of new output styles to accomplish them.

Learning outcomes : Participants understand what EndNote can be used for next to standard purposes; they can apply the methods developed by Erasmus MC in their own practice; they can evaluate the methods of other participants and compare it to their own methods; they have started creating new tools for new purposes of the use of EndNote.

Type of interactivity : The class will start with a flipped classroom exercise. Participants are asked to describe their experience with EndNote and how they execute certain tasks. They are also asked to provide ideas of new possible applications of EndNote in practice. During the workshop there is discussion about the best methods for certain tasks. Participants can vote on the new practical applications for EndNote. Participants work in groups to begin to create output styles and other files for the chosen new applications.

Level : Intermediate/Advanced

Target audience : Participants who have experience in using EndNote as a reference management program and who want to make the most of the technical features of the software.

Preparation for the session : Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way as well as various methods in EndNote. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
1.Bramer et al. J Med Libr Assoc.104(3):240-3.
2.Bramer et al. J Med Libr Assoc.105(1):84-7.
3.Bramer et al. J Med Libr Assoc.105(3):285-9.
4.Bramer. J Med Libr Assoc.106(4):542-6.
10:45am - 12:00pmWorkshop D-04 Cont'd: EndNote more than a reference tool
Room 106 
3:45pm - 5:00pmWorkshop F-06
Room 106 
ID: 237 / Workshop F-06: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: services, scholary communication, publication, output, quality

Support Services for Scientists - A brainstorming session

Claudia Wöckel

Universität Leipzig, Germany

In this Workshop, we will discuss the new opportunities we have as librarians to help researchers publish their manuscripts. It is necessary to think outside of the box, in order for us to serve with the quality and strengths that we are capable. Therefore, we will use tools that aim at creativity and innovation.

The presenter will give input to the topic to provide an equal standard for all participants. Afterward, the participants will actively discuss ideas, strategies, and opportunities as a group and will create new ideas through the process guided by the presenter. The workshop will cover all opportunities libraries and librarians have to support researchers in the publication process. Those range from standard tools like literature research, and management to manuscript processing, research data management, and publication tools.

Learning outcomes :

  • Understanding the role and future prospects of medical librarianship as a service partner in the publication process.
  • Applying the personal knowledge of each participant to a common question and create new ideas out of everybody's knowledge and experience.
  • Analyzing the librarians role in the process and identifying new possibilities.
  • Evaluating the collected ideas and recognize certain take-home messages.
  • Creating new services and/or service portfolios consisting of well known and new services through generating, planning, or producing.

Type of interactivity : The workshop will consist of a collegial advice part in which the participants will brainstorm possibilities of publication services that can be implemented. The major goal is to create as many ideas as possible (there are no bad/inappropriate ideas!). In the second part those ideas can be discussed in depth.

In the end, there will be a "collective notebook" provided for all participants. With this method additional ideas can be collected. Allresults can be provides to the participants afterwards.

Level : Introductory/Intermediate

Target audience : This workshop is aimed at medical librarians of all working backgrounds. Specifically, those who are in direct contact with scientist and/or services of libraries that are aimed at scientific output of the facilities.

Preparation for the session : No

Biography and Bibliography
Dr. Claudia Wöckel is the subject librarian (medicine and veterinary medicine) of the Universitätsbibliothek of Leipzig since 2016. She is a former researcher herself and specialized in the field of physical chemistry. In a two year master degree she focussed on library and information science, additionally. Her masters thesis is focused on the identification and implementation of services for researchers in the medical faculty of the University of Leipzig. The main focus of her work is the improvement of publication quality and quantity of the researchers.
Wöckel-Support Services for Scientists-237_a.pdf
Date: Thursday, 20/June/2019
9:00am - 10:15amWorkshop G-02
Room 106 
ID: 143 / Workshop G-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Graphic Medicine, Information literacy, health, art

Graphic Medicine for Health Librarians: Developing & Using Comics for Information Resources

Jane Burns1, Anja Johansen2, Idun Knutsdatter Østerdal2

1Athone Institute of Technology, Ireland; 2Norwegian University of Science and Technology, Norway

Graphic Medicine has a unique purpose for libraries in that graphic medicine represents the intersection between a variety of formats and healthcare. Graphic medicine refers to the use of graphic novels, comics and visual storytelling in medical education, patient care, personal health awareness and support primarily but there are other applications related to healthcare and the life sciences.

(Green, 2010) identified that health care professionals and health librarians in particular those engaged with public health, with young people or with non- native speakers are using graphic stories for patient care and education.

For libraries the engagement and development of Graphic Medicine collections represents the provision and enlightenment of these information resources. Developing a Graphic Medicine collection presents opportunities to have a multi modal and multi-platform resource as Graphic Medicine is a new area of scholarship. Graphic Medicine is a combination of scholarly essays with visual narratives that are represented in comic from. This addition to a collection offer patients, family members, and medical caregivers new ways to negotiate the challenges of medical and health experiences.

This workshop will cover the following three strands;

1. Introduction to Graphic Medicine- the range of topics, formats and resources

2. Introduction to the Scholarship of Comics linked to to Personal Narratives and health literacy

3. Interactive component where participants will develop their own graphic medicin comic and be shown how to design, develop and deliver this kind of workshop in their own libraries

Green, Michael J., & Myers, Kimberly R. (2010). Graphic medicine: Use of comics in medical education and patient care. British Medical Journal, 340(7746), 574.

Learning outcomes : An understanding of this emerging area of health information literacy; Tools to apply their learning in their own libraries with a range of end users; A demonstration of the impact of Graphic Medicine using altmetric measurement will show participants the academic application of research in this area; .Participants will be aware of the range of topics and issues that dealt with in Graphic Medicine and this will provide them with a suite of resources that an be used in liason with academic partners in teaching and learning; The creative interactive approach will allow particpants to be fully emerged in this area of Graphic Medicine.

Type of interactivity : This will be a hands on content development, storyboarding and then drawing and illustrating. Participants do not need to be artists as one of the premises of Graphic Medicine is that the illustration is primarily an expression of idea and not a creation of art.

Level : Introductory

Target audience : Librarians interested in learning about Graphic Medicine and how to develop comics in Health and other areas to provide alternative resources for teaching and learning.

Preparation for the session : No

Biography and Bibliography
Jane Burns, Institute Librarian from Athlone Institute of Technology, Ireland pursuing a PhD in Education, exploring Graphic Medicine. Idun Knutsdatter, Communication Advisor at The Medicine and Health Library, Norwegian University of Science and Technology, Trondheim, and Anja Johansen, Communication Advisor at The Medicine and Health Library Norwegian University of Science and Technology.

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