Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Room 103
Date: Monday, 17/June/2019
9:30am - 12:30pmCEC morning 01
Room 103 
ID: 122 / CEC morning 01: 1
CEC session
Topics: Evidence-Based Practice
Keywords: teaching, systematic reviews, workshops, active learning, lesson plans

Explaining the method behind our madness: Teaching systematic review search methods

Kaitlin Fuller1, Erica Lenton2

1University of Toronto, Canada; 2University of Toronto, Canada

Many patrons are being encouraged to conduct knowledge synthesis (KS) studies. Health information professionals are often tasked with supporting this work by providing training on KS search methods. While this training traditionally occurs during one-on-one consultations, increased demand coupled with limited resources requires librarians to scale-up this training to large group settings. Teaching KS search methods for large groups requires a different set of teaching techniques and skills in order to be successful.

Through this CEC, participants will learn how to design a workshop or re-design a workshop on KS search methods to enhance workshop attendees’ knowledge of search conduct and reporting standards. This CEC will have a strong focus on instruction and lesson planning, and be structured around three phases of course design: situational factors, learning goals, and feedback and assessment. Instructors will lead participants through a variety of activities drawing on their experience developing and teaching a popular 3-part workshop series on searching for systematic and scoping reviews at their respective organization.

This CEC is for health information professionals who are experienced in training patrons in KS search methods through one-on-one consultations and are interested in developing group instructional sessions. Participants do not need to have prior teaching experience, but they should have an advanced level of understanding on expert searching for KS studies.

Learning Outcomes :

  • Apply a backwards design process to develop a group instructional session on KS search methods
  • Discuss challenges and opportunities related to teaching KS search methods in group settings;
  • Identify situational factors at their library and institution, and consider how these impact their instructional design;
  • Discuss documentation methods to record instructional design decisions;
  • Create learning objectives for an instructional session on KS search methods;
  • Design workshop activities to assist participants' achievement of learning objectives;
  • Discuss the advantages and disadvantages of different teaching assessment methods;
  • Incorporate summative assessment techniques into any instructional session;
  • Identify event promotion strategies available at their library and institution to target relevant participants.

Level : Introductory and Intermediate

Target audience : Health information professionals involved with instruction and education

Preparation for the session : No

Biography and Bibliography
Kaitlin Fuller is one of the medicine librarians at the University of Toronto in Ontario, Canada. She works primarily with the MD Program (Undergraduate Medical Education) and the Institute of Medical Science where she coordinates information literacy-related instruction and assessment. She is also the co-instructor of a 3-part workshop series for graduate students on developing comprehensive search strategies. Kaitlin has supported a number of knowledge synthesis projects by providing training and/or searches.

Erica Lenton is the rehabilitation and kinesiology librarian with the Gerstein Science Information Centre at the University of Toronto. Prior to arriving at Gerstein, Erica worked in continuing medical education and as a solo hospital librarian at the Cross Cancer Institute in Edmonton, Alberta. Through her experience in hospital and academic health science libraries, she has been involved in a number of systematic and scoping reviews and has provided expert searching and systematic review training for clinicians, students, and faculty.
1:30pm - 4:30pmCEC afternoon 01
Room 103 
ID: 252 / CEC afternoon 01: 1
CEC session
Topics: Technology Uptake
Keywords: PubMed, Text and data mining, Jupyter notebooks, Reproducibility, Open Data

Mining PubMed metadata with Pandas and Jupyter Notebooks

Pablo Iriarte1, Floriane Muller2

1Scientific Information Division, University Library of Geneva, Coordination Unit (CODIS). Rue du Général-Dufour 24, 1211 Geneva - Switzerland; 2Scientific Information Division, University Library of Geneva, Medicine and Pharmaceutical Sciences Unit (CMU). Rue Michel-Servet 1, 1211 Geneva - Switzerland

PubMed is the main bibliographic database in the world of life sciences research and mastering its content is a challenge for libraries, given the richness and variety of its contents, but also the large volume and rapid growth of its metadata. New text and data mining tools, as well as the large computing capabilities of recent computers, make it possible now to accomplish this challenge.

In this course, you will be introduced to the use of Pandas and NLTK, libraries of the Python programming language that provides powerful and easy-to-use data structures manipulation, statistical and natural language analysis functions.

Participants will be able to choose and extract relevant PubMed XML metadata and combine it with other data sources such as their own library journals collections, institutional repositories (IR) references, Open Access information (unpaywall or DOAJ) or Wikipedia.

Each participant will freely select in advance his/her own project amongst some propositions. For example: extracting authors affiliations from PubMed to identify publications from one’s institution using regular expression and Levenshtein distance; then comparing these candidates with those in your IR using titles proximity and other metadata matching methods, to go back home with usable data to complete and enrich their IR.

At the same time participants will learn how to introduce their code and write the accompanying documentation in a Jupyter Notebook. This tool will allow them to create rich documents with text, mathematical formulas, graphics, images, even animations and videos, but also to execute computer code directly from the notebook. The combination of these free and open source tools therefore makes it possible to work comfortably on large volumes of data while documenting the successive stages of research, thus respecting the principles of reproducibility of science and obtaining a high degree of transparency on the research methods and results.     

Learning Outcomes : Analyze PubMed data and understand its structure. Learn how to manipulate metadata in different formats (XML, JSON, CSV) and extract the parts we are interested in. Discover and evaluate open data sources that can be aggregated and learn to combine different datasets to produce new knowledge. Learn how to make simple statistical calculations and create graphs to visualize the results. Learn how to create notebooks by combining computer code, generated figures and documentation. It will also allow you to put yourself in the shoes of a researcher and help you understand the difficulties they may face in the context of ever-increasing transparency and reproducibility requirements.

Level : Intermediate

Target audience : Librarians involved in research support missions, system librarians, IT professionals working in biomedical libraries, and any other information and documentation specialists who wish to acquire skills in text and data mining and use tools to extract information and manipulate large volumes of structured and semi-structured data

Preparation for the session : Yes

Biography and Bibliography
Pablo Iriarte is the information technology coordinator at the University Library of Geneva, Switzerland. He is also part-time teacher at the Information Science department of the Geneva School of Business Administration. Previously he worked many years as IT librarian specialist in the Lausanne University Medical Library and as research data librarian and Webmaster at the Data and Documentation unit of the Institute of Social and Preventive Medicine in Lausanne. His research fields are related to open science, research data, semantic Web and development of open source software for academic libraries.

Floriane Muller works as open access and research data librarian at the medical and pharmaceutical unit of the University of Geneva Library. She also collaborates with colleagues for teaching sessions and collection management. She has a master's degree in Information Science from the University of Applied Sciences Western Switzerland.
Date: Tuesday, 18/June/2019
11:15am - 12:30pmWorkshop A-05
Room 103 
ID: 218 / Workshop A-05: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: user-oriented services, teaching techniques, information skills, digital literacies

Teaching at scale: Effective methods of information skills development in large and diverse user populations. A TeachMeet

Fiona Brown, Marshall Dozier, Ruth Jenkins, Donna Watson

University of Edinburgh, United Kingdom

As a result of growth in numbers of students, researchers and healthcare professionals who seek both generic and specialist support from information professionals, as information professionals we find ourselves with the challenge of providing training and support that are timely, at an appropriate level for the individual, and meaningfully situated within subject areas or disciplines. We also have increasing numbers of students on fully online programmes of study, and who require online synchronous and asynchronous training and support. In this session, we call on fellow delegates to share their approaches and solutions to resolving these and related challenges.

This session is designed as a TeachMeet, in which delegates who opt to share their ideas give “nano-presentations” outlining a core problem, a tested approach, and key learning points for implementation by others.

Delegates who do not choose to present may still contribute actively by asking questions and participating in a reflective group discussion.

A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Learning outcome : 1. Participants will gain an understanding in techniques and approaches to key problems in supporting a large and diverse audience of service users. 2. Participants will analyse and identify the priority issues for their own context, and gain ideas for approaches to resolution for those issues.

Type of interactivity : A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Level : Intermediate

Target audience : This workshop is of interest to those involved in design / delivery of information and digital skills teaching, or those supervising teaching teams, who wish to exchange approaches to meet the learning needs of increasingly large and diverse clientele groups.

Preparation for the session : No

Biography and Bibliography
Fiona Brown, Marshall Dozier, Ruth Jenkins and Donna Watson are Academic Support Librarians, active in teaching good academic practice, information and digital skills, and in design of online and face-to-face teaching. We have extensive experience in 1-to-1, small group and large group teaching, from undergraduate to research scientist levels. We would like to share our experience and ideas, but in this session we really want to learn about your teaching ideas and innovations.
1:00pm - 2:00pmSIG 2: SIG meeting PHIG

The Public Health Information Group (PHIG) of EAHIL is a forum for information professionals in public health libraries and information centres and all other information professionals interested in public health issues in Europe.

Room 103 
2:00pm - 3:15pmWorkshop B-01
Room 103 
ID: 174 / Workshop B-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (2 - an UnConference)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

This workshop will provide the opportunity for librarians to discuss with colleagues of matters related to research data management services and the role of the libarians on this subject.

It will build on the previous workshop "Research Data Management services & the Library: where do you stand ? (1)", which should generate reflexions and prompt questions and wishes to further investigate or discuss some research data management subjects of various kinds.

The agenda will be participants-driven but one can expect questions such as: is it the role of the library or not ? what kind of services can librarians offer with regards to Electronic laboratory notebooks, data anonymisation, …? How do librarians develop their competencies and prepare for these new roles? etc.

This second workshop is intended as a place to dig further and investigate more precise topics brought by the participants or the organizers. It can be taken in itself for participants who already have topics they want to discuss with pairs, or be taken as a sequel to the first workshop.

Learning outcomes : During the workshop, participants will connect and exchange with colleagues.The participants will be able to draw connections among ideas; examine questions and problems linked to research data management at their institution; argue to justify a stand or a decision; gather various feedbacks and points of view, discuss experiences, and eventually formulate a synthesis.

Type of interactivity : The workshop will be based on the "Open Space Technology (OST)" methodology. This allows any participant to bring to the session elements of interest that s/he wishes to discuss with pairs. The exact agenda is therefore participant-driven in an open and friendly to all space. Groups are not fixed and participants may change group when they feel they have contributed all they could or when they wish to participate in another group. The organisers will rely on participants to bring along topics but they have some in reserve if necessary.

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
3:45pm - 5:00pmWorkshop C-01
Room 103 
ID: 178 / Workshop C-01: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Librarian Research, Research Topics, Research Questions

Identifying Research Ideas in Your Day-to-Day Work

Sandy Campbell

John W. Scott Health Sciences Library University of Alberta, Canada

Not knowing how to start a research project and not being able to identify a research subject sometimes prevent health librarians from undertaking research. This practical and hands-on session is designed to generate research ideas from the daily experiences of health librarians. Participants engage in individual exercises, small group activities and a large group exercise to generate research topics and begin shaping them into research questions. Opportunities for collaboration among group members may also be identified.

Learning outcomes : Participants will identify specific day-to-day work experiences which they will compare with eight common kinds of research questions. They will reframe their day-to-day work experiences as research opportunities. Participants will evaluate the research questions that they have created for practical application and appropriateness to their work environment.

Type of interactivity : Practical individual exercises, small group work, large group discussion. To prepare for this session, participants should think about things that happen in their workplaces that give them joy, make them frustrated, make them hopeful or worried about the future of their work or the profession or puzzle them, as well as important trends that will impact their workplaces.

Level : Introductory

Target audience : Early career librarians and any librarian who is wants to do research but is having difficulty getting started.

Preparation for the session : Yes

Biography and Bibliography
Sandy Campbell is a health librarian at the University of Alberta in Edmonton, Canada. She has a professional interest in librarian research activities and recently co-authored a study on the research support needs of Canadian health librarians. She has presented this workshop locally and internationally.
5:00pm - 6:00pmSIG 3: SIG meeting Metrics

The Evaluation and Metrics group brings together and connects all members who are interested in research impact and its measurement.

Room 103 
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-03
Room 103 
ID: 126 / Workshop D-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: interactive workshops, workshop methods, competencies, leadership skills

Better than presentations – workshop facilitating skills as new competencies for (health) library professionals – introducing and testing interactive methods (2 x 75 min)

Ghislaine Declève1, Karen Johanne Buset2, Tuulevi Ovaska3

1Université catholique de Louvain, Belgium; 2Norwegian University of Science and Technology, Norway; 3University of Eastern Finland, Finland

As the boundaries of health librarianship keep expanding we need all kinds of new competencies. These competences include also skills and methods that can be used in managing libraries and in developing services together with the library users. They can be used also in teaching information literacy to students and in training researchers and library staff. These new skills and methods include planning and leading interactive workshops.

Our workshop provides tools for information professionals interested in facilitating such workshops. It can be useful also for colleagues who want to take the most of attending such workshops.

We will introduce the planning process and several different interactive methods that are easy to implement. The participants will have the opportunity to practice the methods and to add these skills to their professional competencies.

Learning outcomes : Knowledge of planning and facilitating interactive workshops; Getting to know different workshop methods; Practicing interactive workshop methods; Comparing workshop methods and their usability in professional setting; Preparing an interactive mini-workshop

Type of interactivity : Participants will have the opportunity to practice various techniques and methods facilitating interactivity and dialogue. Among them World Café (or Knowledge Café) and Fishbowl, effective and flexible formats for hosting large group dialogue, or Speed dating, Focus group, Brain-writing Pool and even Dreaming, techniques which encourage exchanges in smaller groups.

Level : Introductory

Target audience : Library and information professionals interested in leading interactive workshops and also those who may find the threshold of attending such workshops too high.

Preparation for the session : No

Biography and Bibliography
Ghislaine Declève is Head of the Health Sciences Library of UCLouvain, Belgium. Professional interests are turning libraries into learning centers, international cooperation, evidence-based library and information practice, library benchmarking. Member of the EAHIL Board.

Karen Buset is Head of Medicine and Health Library at NTNU, Norway. Professional interests are library planning and the library as a place; Emerging technologies and use of social media in marketing and communication, Learning technologies and Professional development. Member of the EAHIL Board. Twitter: @karenbuset

Tuulevi Ovaska, University of Eastern Finland Library, has been a librarian since 1990, and a health librarian since 2003. Her professional interests include, but are not limited to, benchmarking, evidence-based library and information practice, communications and marketing. Member of the EAHIL Board. Twitter: @TuuleviUEFlib.
Declève-Better than presentations – workshop facilitating skills as new competencies for-126_a.pdf
Declève-Better than presentations – workshop facilitating skills as new competencies for-126_b.pdf
10:45am - 12:00pmWorkshop D-03 Cont'd: Better than presentations...
Room 103 
1:15pm - 2:45pmSponsored masterclass: Needles in the Haystack : a session by Karger Publishers and Quertle
Room 103 
3:45pm - 5:00pmWorkshop F-02
Room 103 
ID: 133 / Workshop F-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: FAIR principles, open science, micro-learning

Implementing FAIR principles within the Life Sciences – build micro-learning sequences

Mathilde Panes, Eliane Blumer, - Fantin Reichler

Swiss Federal Institute of Technology (EPFL), Lausanne, Switzerland

FAIR principles are the basis of many initiatives regarding research data management and Open Science. FAIR principles are even set as goals to be reached by researchers. In a context of Life Sciences, the question is now, how those FAIR principles can be implemented and explained?

In this workshop, participants will have the opportunity to discuss challenges and to build a micro-learning sequence to help implement FAIR principles in the context of Life Sciences. The workshop will be organised as follows: participants will build a list of common challenges slowing the implementation of FAIR principles in a Life Sciences’ context. The group will then discuss ways of overcoming these challenges (ie : tools, incentives, etc.). After a quick introduction of the micro learning concept as well as the presentation of one example, participants will have time to build their own micro learning sequences addressing the challenges discussed previously. For this, they will work in groups of 2 or 3 people present their sequences quickly in the plenary. After the workshop, sequences will be shared with the whole group.

Learning outcomes : Discuss challenges of implementing FAIR Principles in a Life Sciences’ context; Evaluate ways of overcoming these challenges (ie : tools, incentives, trainings, etc.); Create a micro-learning sequence.

Type of interactivity : Discussion; Group Work; Hands-on with existing tool.

Level : Intermediate

Target audience : Professionals who need to help with the implementation of FAIR principles within their institution.

Preparation for the session : No

Biography and Bibliography
Eliane Blumer is Information Specialist educated in Geneva and Olten. She has past experience in various libraries, projects and has given trainings around many information science related topics, such as semantic web, usability testing or research data management. Since 2017, she is working as a Life Sciences Reference Librarian at the EPFL Library where she also coordinates the Research Data Management team. In her spare time, she is part of the Committee of Bibliosuisse, writes for a Fanzine and discovers the world.

Mathilde Panes is an Information Specialist with a Master of Business Administration. She worked at the Medical Library as a system librarian. In 2017, she joined the EPFL Library as a teaching librarian. She is the coordinator of the Library Teaching Team and works closely with the Research Data Team to organize skills development among the EPFL community. Outside the Library, she does improv comedy and participates in various amateur publications.
Panes-Implementing FAIR principles within the Life Sciences – build micro-learning sequences-133_a.pdf
Date: Thursday, 20/June/2019
9:00am - 10:15amWorkshop G-01
Room 103 
ID: 189 / Workshop G-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Search methods, systematic review, Qualitative evidence synthesis, Databases

Finding qualitative research for evidence syntheses: how to search for and identify the literature

Morwenna Rogers, Alison Bethel

University of Exeter, United Kingdom

The session will start with an introduction and group discussion about what qualitative research is and why it is important. In groups, participants will examine quailtative studies and discuss whether they would be included for a selected review. In small groups they will identify keywords in titles and abstracts and subject headings that could be used to search for this type of study. We will also look at and discuss the pros and cons of a selection of qualitative search filters. Finally we will use practical exercises to see how effective different search terms are for retrieving a sample of qualitative studies.

Learning outcomes : By the end of the workshop, participants will understand what we mean by qualitative literature. They will develop and share knowledge about how we search for it and will be able to apply this in their own work. They will learn about different qualitative search filters and get an indication of how well they work.

Type of interactivity : The session will start with a fishbowl conversation to share experience and knowledge. This will be followed by a summary of the discussion, which will be recorded and later shared with the group.. The remainder of the session will involve small group exercises, which will feed back to the larger groups and practical hands-on activities.

Level : Introductory

Target audience : Librarians and information professionals that have some experience of systematic review searching or who understand the basic principles.

Preparation for the session : No

Biography and Bibliography
Morwenna Rogers and Alison Bethel are information specialists with PenCLAHRC at the University of Exeter with extensive experience of systematic review searching. Both Alison and Morwenna have had involvement with mixed method reviews covering many subect areas including nutrition in care homes, robopets, pet therapy, dementia care in hospitals and interventions for ADHD in schools. In addition they have carried out independent methods research on database coverage of qualitative research, and search filters, both in testing and designing them. Morwenna and Alison have several years experience in running workshops for librarians and information specialists on systematic review methods, and how to search effectively.
1:00pm - 2:30pmSIG 7: SIG meeting MESH

The Medical Subject Headings Information (MeSH) special interest group translated MeSH is co-chaired by Gun Brit Knutssøn (Karolinska Institutet, Stockholm, Sweden) and Maurella Della Seta (Istituto Superiore di Sanità, Rome, Italy). Both institutions have a long experience in this field since they started translating the MeSH in Swedish and in Italian, respectively, more than a decade ago.

Room 103 

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