Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

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Session Overview
Location: Main Library, auditorium
Date: Monday, 17/June/2019
6:45pm - 7:45pmNetworking event: First-timers welcome drink
Main Library, auditorium 
Date: Tuesday, 18/June/2019
2:00pm - 3:15pmWorkshop B-06

The start of the session is postponed to 2:15 pm in order to allow participants enough time to get to the Main Library Building.

Main Library, auditorium 
ID: 196 / Workshop B-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Systematic review service, Fishbowl discussion, Exchange of experiences, Best practice

Setting up a systematic review service – Experiences, tips, and questions. A fishbowl moderated by three different libraries (2 x 75 min)

Hannah Ewald1, Heidrun Janka2, Volker Braun3

1University Medical Library, Switzerland; 2University of Bern Medical Library, University of Bern, Switzerland; 3Library of the Medical Faculty Mannheim, Heidelberg University, Germany

Three session moderators who have been or are currently involved in setting up a systematic review service, Hannah Ewald, Heidrun Janka and Volker Braun, will share their experiences in a short presentation (~10 minutes). The presentation will set the stage for a plenary discussion. Colleagues of all levels of experience can share their knowledge, give helpful insights in their work, engage in the discussion, or raise questions and issues relevant to different settings. Session content will include helpful information, obstacles on the way and how they were overcome, dos and don’ts, tips and tricks, potential collaborators, fee-based yes/no – cost scheme, billing modalities, acknowledgement versus co-authorship.

Learning outcomes : Evaluating criteria for a successful systematic review service. Analyzing if and how a systematic review service is a valid option for one’s own setting. Applying input from roundtable discussion into practice. Creating a network of peers involved in systematic review services.

Type of interactivity : The fishbowl is an opportunity for participants to get together in an informal setting to examine issues around a specific topic. Chairs will be assembled circularly – this is the “fishbowl”. After introduction of the topic by the moderators, any member of the audience can, at any time, occupy an empty chair at the center of the fishbowl and join the conversation, ask questions or share experience. To give everyone the opportunity to speak, speakers within the fishbowl should leave whenever someone new joins the fishbowl.

Level : Introductory

Target audience : Information specialists who know what systematic reviews are, who are familiar with the different steps, and who offer services around systematic reviewing.

Preparation for the session : No

Biography and Bibliography
Hannah Ewald works as information specialist and researcher at the University Medical Library in Basel and at the Department for Clinical Research of the University Hospital Basel. She has been involved in setting up a systematic review service since November 2017, works are ongoing. Hannah has a background in Physiotherapy and Public Health and holds a PhD degree in Epidemiology.

Heidrun Janka is a Medical Information Specialist working at the University of Bern Medical Library. She is involved in curriculum development for the Medical Faculty and conducts systematic searches for researchers and clinicians from the University Hospital in Bern. A systematic review service has recently been established at the Medical Library in Bern which is in continuing development. Heidrun holds a master degree in Biology and in Library and
Information Science.

Volker Braun works as a librarian at the Medical Faculty Mannheim of Heidelberg University and conducts systematic searches since 2014 together with his colleague Maurizio Grilli. The service wasestablished 2013 by Maria-Inti Metzendorf who is now working as an Information Scientist at the Cochrane Metabolic and Endocrine Disorders Group in Düsseldorf.
Date: Wednesday, 19/June/2019
9:00am - 10:15amWorkshop D-02
Main Library, auditorium 
ID: 247 / Workshop D-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Strategic planning, institutional alignment

Meaningful and Strategic Alignment – A Roadmap for Library Success

M.J. Tooey

Health Sciences and Human Services Library, University of Maryland, Baltimore, United States of America

It is important for libraries to have strategic plans aligned with institutional vision and missions. Libraries often develop their plans in a “library knows best” vacuum without really building their strategic plan from the user perspective. Our assumptions regarding the needs of our key stakeholders is often clouded by history and tradition and by asking the wrong questions of our communities.

Attendees should bring their current institutional strategic plans and any existing library strategic plans, translated into English. During the workshop we will look at the strategic plans and work together in small groups on development of strategies for each library, sharing ideas and suggestions. Each attendee will at least leave with a roadmap for plan development.

We will discuss identifying key stakeholders, developing key questions to ask, methods for asking the questions, and developing SMART (Specific, Measurable, Achievable, Relevant or Results-Oriented, Time-bound) goals.

Learning outcomes : By the end of this workshop attendees will: Discuss and understand the importance of strategic plans aligned with institutional visions and missions; Examine, share, and discuss their unique institutional attributes and challenges; Develop open-ended questions for use when working with key stakeholders; Share strategies for gathering feedback from key stakeholders; Discuss feedback analysis; Understand the definition for, and importance of SMART goals when developing strategic plans; Create a strategic planning action plan for the home library

Type of interactivity : Practical exercises reviewing institutional strategic plans. Group work. Guided conversation.

Level : Intermediate

Target audience : Library Managers or directors needing to position their libraries for a relevent future

Preparation for the session : Yes

Biography and Bibliography
M.J. Tooey is Associate Vice President, Academic Affairs and Executive Director of the Health Sciences and Human Services Library at the University of Maryland, Baltimore. She is the Director of the National Network of Libraries of Medicine’s Southeastern Atlantic Region and the National DOCLINE Coordinating Office. Tooey served as president of the Medical Library Association (2005-2006) and the Association of Academic Health Sciences Libraries (2012-2013). She is a Fellow of MLA and a Distinguished Member of the Academy of Health Information Professionals. She received the 1997 MLA Estelle Brodman Award and was the 2016 MLA Janet Doe Lecturer. In 2011 she received the Distinguished Alumni Award from the University of Pittsburgh’s iSchool. Tooey is the author or co-author of over 200 chapters, articles, presentations or posters. Her professional interests include leadership, emerging trends, library innovation and design, ethics, and mentoring.
10:45am - 12:00pmWorkshop E-02
Main Library, auditorium 
ID: 201 / Workshop E-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Professional advocacy and development, collaboration, open access, evidence-based practice, research support

Health libraries: sharing through gaming

Alicia Fátima Gómez-Sánchez1, Gaetan Kerdelhue2, Rebeca Isabel-Gómez3, Pablo Iriarte4, Mar González-Cantalejo5, Floriane S. Muller4

1Spanish Foundation for Science and Technology; 2Rouen University Hospital (France); 3Agencia de Evaluation de Tecnologias Sanitarias de Andalucia (Spain); 4Geneva University; 5Hospital Miguel Servet (Spain)

Information science is a very changing area and the roles of medical librarians need to develop to meet the new requirements of our users. This professional development becomes a big challenge, specially where there are not enought education support from the institutions.

The main aim of that workshop is to encourage participants to share their professional experiences. There is some evidence about the benefits of games in the scientific library context. It creates the positive conditions necessary to think out of the box and solve new problems in an a collaborative and imaginative way. Additionally, participants will have the opportunity to identify new partners for future collaborations. In order to achieve that, we will propose diverse situations and resources, ensuring that professionals from different backgrounds can participate.

Some of the topics we will learn about are: open access; impact of research; issues around systematic reviews and synthesis of evidence; questions about licencing and acquisitions; use of databases, reference managers, relationships with users and institutions etc.

The methodology is inspired by "Bucket of doom", a game described as a "Card game meets storytelling with a sprinkling of comedy". This adapted version for Health libraries will face players with real professional situations, where they will have to be creative to overcome each challenge. The cards will include definitions, possible situations that any of us could need to resolve, and some of the tools available to solve the questions.

Summarizing: a touch of humour and very little emphasis on competition should allow a right atmosphere for the real winning prize: learning from each other, using creativity and imagination, and having fun..

Learning outcomes : Participants will:

  • remember and be aware of the skills they have acquired by solving problems in the past.
  • understand concepts, methods, resources and tools that can be helpful to deal with new complex or challenging situations and the ways in which others resolve them.
  • apply methods, concepts and resources to solve new concrete situations and collaborate actively to solve them better and faster in a group.
  • analyze the propositions made by the other participants and identify the positive or negative points, inconsistencies, strengths and witness of the ideas or methods explained.
  • evaluate each other's proposals and reach a consensus on which are the most interesting or funny.
  • create new ways of thinking and develop new collaborations with other professionals and learn what is going on in different areas related to library and research support.      

Type of interactivity : Board game. Participants will be divided in small groups of players for better communication. A “gamemaster” will be present at each table to explain the rules and to insure everyone’s participation keeping the game as lively as possible.

Course of play: The players are randomly attributed cards describing Health library resources. They are then faced with a profesional situation. Each participant must then come-up with a scenario to overcome the situation using his cards and narrate it to the others. When everyone did, the best scenario is elected by the participants and a new challenge is drawn.

Level : Introductory

Target audience : Everyone, first-timers friendly. A wide diversity of situations and resources will be handled, ensuring that professionals from every background can participate.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager.
Gaétan Kerdelhué. Rouen University Hospital (France).
Rebeca Isabel-Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucia (AETSA) (Spain)
Pablo Iriarte. Geneva University (Switzerland)
Mar González-Cantalejo. Hospital Universitario Miguel Servet, Zaragoza (Spain).
Florianne S. Muller. Geneva University (Switzerland)

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