Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

Session Overview
Date: Monday, 17/June/2019
9:00am - 4:00pmBoard: Official meeting

Full day meeting of the EAHIL Executive Board: the President, Past President, Vice President, Treasurer, Honorary Secretary, two other Board members and two Co-opted members.

Room 112 
9:30am - 12:30pmCEC morning 01
Room 103 
ID: 122 / CEC morning 01: 1
CEC session
Topics: Evidence-Based Practice
Keywords: teaching, systematic reviews, workshops, active learning, lesson plans

Explaining the method behind our madness: Teaching systematic review search methods

Kaitlin Fuller1, Erica Lenton2

1University of Toronto, Canada; 2University of Toronto, Canada

Many patrons are being encouraged to conduct knowledge synthesis (KS) studies. Health information professionals are often tasked with supporting this work by providing training on KS search methods. While this training traditionally occurs during one-on-one consultations, increased demand coupled with limited resources requires librarians to scale-up this training to large group settings. Teaching KS search methods for large groups requires a different set of teaching techniques and skills in order to be successful.

Through this CEC, participants will learn how to design a workshop or re-design a workshop on KS search methods to enhance workshop attendees’ knowledge of search conduct and reporting standards. This CEC will have a strong focus on instruction and lesson planning, and be structured around three phases of course design: situational factors, learning goals, and feedback and assessment. Instructors will lead participants through a variety of activities drawing on their experience developing and teaching a popular 3-part workshop series on searching for systematic and scoping reviews at their respective organization.

This CEC is for health information professionals who are experienced in training patrons in KS search methods through one-on-one consultations and are interested in developing group instructional sessions. Participants do not need to have prior teaching experience, but they should have an advanced level of understanding on expert searching for KS studies.

Learning Outcomes :

  • Apply a backwards design process to develop a group instructional session on KS search methods
  • Discuss challenges and opportunities related to teaching KS search methods in group settings;
  • Identify situational factors at their library and institution, and consider how these impact their instructional design;
  • Discuss documentation methods to record instructional design decisions;
  • Create learning objectives for an instructional session on KS search methods;
  • Design workshop activities to assist participants' achievement of learning objectives;
  • Discuss the advantages and disadvantages of different teaching assessment methods;
  • Incorporate summative assessment techniques into any instructional session;
  • Identify event promotion strategies available at their library and institution to target relevant participants.

Level : Introductory and Intermediate

Target audience : Health information professionals involved with instruction and education

Preparation for the session : No

Biography and Bibliography
Kaitlin Fuller is one of the medicine librarians at the University of Toronto in Ontario, Canada. She works primarily with the MD Program (Undergraduate Medical Education) and the Institute of Medical Science where she coordinates information literacy-related instruction and assessment. She is also the co-instructor of a 3-part workshop series for graduate students on developing comprehensive search strategies. Kaitlin has supported a number of knowledge synthesis projects by providing training and/or searches.

Erica Lenton is the rehabilitation and kinesiology librarian with the Gerstein Science Information Centre at the University of Toronto. Prior to arriving at Gerstein, Erica worked in continuing medical education and as a solo hospital librarian at the Cross Cancer Institute in Edmonton, Alberta. Through her experience in hospital and academic health science libraries, she has been involved in a number of systematic and scoping reviews and has provided expert searching and systematic review training for clinicians, students, and faculty.
9:30am - 12:30pmCEC morning 02
Room 208 
ID: 210 / CEC morning 02: 1
CEC session
Topics: Roadmap of our Profession
Keywords: clinical librarians, embedded librarians, skills, promotion, evaluation

Tips and tricks for clinical librarians: success in an embedded role

Tom Roper, Igor Brbre

Brighton and Sussex NHS Library and Knowledge Service, United Kingdom

This continuing education course will equip those new to, and starting off in, clinical and embedded librarianship with the skills to make a success of an outreach service. Focussing on practical solutions and illustrated with examples from the course leaders’ and course delegates’ experience, we will discuss:

  • Making the case for, and starting up the service
  • Who shall we work with? Identifying clinical teams and sustaining partnerships
  • Career pathways
  • Core skills and attributes of the clinical/embedded librarian and how to develop them
  • Expert searching in the clinical context
  • App swap. Using mobile apps effectively in the clinical context
  • Emotional resilience
  • Service evaluation made simple
  • The future landscape of clinical and embedded librarian services

Learning outcomes : By the end of the course delegates will be able to : plan and implement high-quality clinical and embedded librarian services in their local organisations; understand why services succeed or fail; plan clinical/embedded librarian recruitment and professional development activity for their personal and team’s present and future needs; mobilise clinical and embedded librarian services to support health care improvement.

Level : Introductory and intermediate

Target audience : Those interested in clinical or embedded librarianship as a career, those developing such services, and those practising in clinical or embedded posts

Preparation for the session : No

Biography and Bibliography
Tom Roper has been a librarian for forty years, the majority of that time in health, medicine and veterinary medicine. He has worked in NHS libraries in London and Sussex, for the North Thames Regional Library and Information Unit, for two Royal Colleges, Brighton and Sussex Medical School and an NHS Evidence Specialist Collection. As a Clinical Librarian, he supports clinical teams in acute and emergency medicine, surgery and trauma and orthopaedics.
Igor Brbre has worked in library and research management systems development for over a decade. He was engaged with all types of libraries, gaining an in-depth knowledge and extensive experience in all library services operations. He then moved to a systems librarian role in the NHS Education for Scotland, before becoming a clinical librarian. He supports clinical teams in maternity, obstetrics, gynaecology, paediatrics and neonatology.
Roper-Tips and tricks for clinical librarians-210_a.pdf
Roper-Tips and tricks for clinical librarians-210_b.pdf
9:30am - 12:30pmCEC morning 03
Room 106 
ID: 155 / CEC morning 03: 1
CEC session
Topics: Technology Uptake
Keywords: open access, browser extentions, one-click-access, beyond the linkresolver

How To Get the PDF (with or without the help of your library)

Guus van den Brekel1, Robin Ottjes2

1Central Medical Library, UMCG, Netherlands; 2Central Medical Library, UMCG, Netherlands

What if you suddently can not get access to a range of journals, because the subscription was cancelled? This happens more and more . Think of Germany and Sweden and the Elsevier license renewal issues. Sweden offered a range of possible alternative tools and sources to try to get alternative access. We knów our users will use other way of getting to the pdf, if we -the library- can not offer it. But we hardly ever discuss this. How many ways are there exactly? And how do they work? How can I find open access articles in the most efficient way?

Participants will learn about all possible ways, tools and tips for users to find the full-text of scientific publications. an overview of (licensed) access tools used by libraries worldwide.

Tools included (but not limited to): LeanLibrary, Kopernio, Open Access Button, AnywhereAccess, KeyLib, Easyproxy, Unpaywall, Google Scholar button

Alternative OA databases: Dimensions, 1Findr, BASE, CORE, DOAJ, OpenDOAR, OSF Preprints, Zenodo, BioRxiv etc.

Learning outcomes : Participants will understand the full range of used tools in libraries to deliver access to full-text, including tools and sources nót originating from or licensed by the library.

Together with the group they will have hands-on experience with various browser extentions, compare and analyse their features and performances. New developments and future implications of tools like Kopernio, Lean Library and Anywhereaccess will be addressed and part of group discussion.

Creating a relevant list of alternative tools and sources, tailor-made for the participants situation is part of the experience.

Level : Beginner/Intermediate

Target audience : Any librarian who has to advice patrons -or library staff- about access to licensed and non-licensed publications, including open access.

Preparation for the session: Yes

Biography and Bibliography
Guus van den Brekel and Robin Ottjes are medical information specialists working at Central Medical Library, University Medical Center Groningen, the Netherlands
9:30am - 12:30pmCEC morning 04
Room 107 
ID: 207 / CEC morning 04: 1
CEC session
Topics: Evidence-Based Practice
Keywords: systematic reviews, reporting standards, systematic searching, ROBIS

Systematic reviews and superpowers: harnessing Information Professionals’ unique skills to improve the conduct and reporting of systematic reviews

Shelley de Kock, Lisa Stirk, Steven Duffy, Caro Noake, Kate Misso, Janine Ross

KSR, United Kingdom

Many reasons for published systematic reviews (SRs) being assessed at high risk of bias are avoidable and could be prevented by enlisting the specialist skills and 'super powers' of Information Professionals.

The aim of this workshop is to help participants understand all aspects of an SR with an emphasis on why systematic searching and clear reporting of search methods is fundamental and the foundation to a high quality SR. We will present research showing how SRs often fail to search adequately and/or do not report search methods properly and, consequently, the validity and conclusions of the SR are called into question. The workshop will explore tools which Information Professionals can access and apply to improve the development of a search strategy and the reporting of SR search methods.

Working in groups, participants will assess the methods of SRs using the ROBIS (Risk of Bias) assessment tool, Domain 2 questions which focus on the searching and identification of evidence.

Top tips will be shared about how to report search methods and examples of well-reported methods will be shared so participants can be confident in supporting this part of SR work. Participants will also get to evaluate example search strategies and will discuss why the strategies are flawed and how they could be improved. This part will stress the importance of error prevention at an early stage and how improvements to the comprehensiveness of search strategies are best achieved by working collaboratively as a research team rather than in a supporting role as an individual searcher.

The workshop will end with a discussion and idea exchange on how Information Professionals can become more embedded in SR work, whether their contribution warrants authorship or acknowledgement, and what the group sees as potential reasons why Information Professionals are not being used fully in SRs.

Learning outcomes : By the end of the workshop, participants will understand why comprehensive, systematic searching and clear reporting are essential parts of the SR process. They will be able to confidently apply readily-available tools to help achieve this and, through discussion, the groups will have ideas about how to raise the profile and importance of Information Professionals and how to increase their involvement in the SR process.

Level : Intermediate

Target audience : Participants who are involved in or are likely to be involved in systematic review work

Preparation for the session : No

Biography and Bibliography
Presenters are experienced information specialists with over 40 years of combined experience of working on systematic reviews. In their current positions, they are embedded in the systematic review process from the start of a project to its completion. Their role is to help define the scope of the project, design and implement the search strategies, write up search methods and provide overall information support to each project team that they work with. They have developed and delivered a range of training courses which they have presented at conferences, universities, government organisations and private organisations. They have also undertaken research in the reporting and conduct of search methods for systematic review work.
9:30am - 12:30pmCEC morning 05
Room -113 
ID: 230 / CEC morning 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: repository, copyright, license, Open Access, Law

Managing institutional repositories

Laura Muñoz, Victoria Barragan, Veronica Juan

Andalusian eHealth Library, Spain-Biblioteca Virtual del Sistema Sanitario Público de Andalucía (BV-SSPA). Consejería de Salud de la Junta de Andalucía. Seville, Spain.

As stated in all of the Open Access Declarations or Statements, libraries have an important role in the Open Access movement and in most cases are responsible for the creation of repositories.

This forces librarians to acquire skills to deal with legal aspects related to what is or is not allowed and to widen their knowledge in Intellectual Property Law, Copyright, Open Access strategies, Creative Commons Licenses, etc.

We plan to offer a course to give the audience the appropriate tools to manage these legal issues of repositories.

The course will be introductory with the following key points:

  • Open Access Policies and the role they impose on libraries
  • Institutional Mandates
  • The wording of institutional Open Access Policies
  • Open Access publications and their inclusion in Institutional Repositories
  • The granting of rights to include authors' scientific production in repositories
  • Embargo clauses
  • Terms of use for repository resources

The duration of the course will be 3 hours, with the last one dedicated to practical cases of submitting articles to a repository according to publisher copyright policies and self-archiving:

  • Gold Open Access Publishing
  • Green Open Access Publishing
  • Self-Archiving
  • Delegate Archiving

The conclusion of the course will be a reflection on whether all our institutional scientific output which is freely available on the Internet should be submitted to an institutional repository.

Learning outcomes : By the end of this course, the students will be able to:

  • Understand the different ways of Open Access Publishing and their legal implications
  • Apply the rules for the inclusion of scientific output in repositories
  • Analyze the scientific output of their institutions and evaluate the knowledge and use of Open Access Publishing
  • Foster Open Access strategies within their institutions.

Level : Introductory

Target audience : Librarians involved with institutional repositories or those who carry out certain tasks related to the legal implications of repositories, for which they need to deal with Intellectual Property Law or Copyright.

Preparation for the session : No

Biography and Bibliography
Laura Muñoz, Masters in Business Administration and Masters in Strategic Management of Knowledge and Information. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA), for twelve years and she is in charge of the Strategic Management and Project Department.

Victoria Barragan, Public Administration Degree. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA) for nine years at the Strategic Management and Project Department.

Veronica Juan, Doctor of Medicine since 1997, Degree in Medicine 1985.
Doctorate in Medicine and Surgery by the Alicante University with a Dissertation on Scientific Documentation.
Official employee of Documentation Centers, Libraries and Archives since 1986, She has been the Director of the Andalusian eHealth Library since 2005, a part of the Andalusian Health Ministry.
9:30am - 4:30pmCEC Full Day
Room 035 
ID: 132 / CEC Full Day: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Bibliographic Databases; Review Literature as Topic; Information Storage and Retrieval; Controlled Vocabulary

Improving efficiency and confidence in systematic searching through an innovative way of searching bibliographic databases

Wichor Bramer, Gerdien de Jonge, Elise Krabbendam, Sabrina Gunput

Erasmus MC, Netherlands, The

The course is a hands-on session around searching the medical literature for librarian-mediated searches. In the course examples will be used from the practice of the teachers as well as research questions from the clients of the participants.

Before the workshop the participants will be asked to prepare some exercises that will be discussed during the workshop, and will be used to adapt the level of the workshop to the level of knowledge of the participants. The homework includes analyzing a research question, creating an exhaustive search strategy on a given research question and finding search terms on a certain topic.

Topics to be discussed during the workshop:

  • Analyzing a research question (discussion of homework, joint exercise on teachers' examples and individual exercise on participants' question)
  • Finding search terms (discussion of homework and individual exercise on participants' question)
  • Creating the basic search strategy (joint exercise on teachers' examples and individual exercise on participants' question)
  • Optimizing the search strategy to find more relevant terms and to find all relevant references (individual exercise on participants' question)
  • Translating the searches to different databases using macros in MS Word (individual exercise on participants' question)
  • Evaluation of the search strategy. (joint exercise on teachers' examples and individual exercise on participants' question)

Participants can each work in their own database that they have access to. The teachers are familiar with, Embase and Medline via Ovid, Medline via EBSCOhost or ProQuest and PubMed and will teach the translation between these databases and interfaces as well as the Cochrane Library, Web of Science, CINAHL, PsycINFO, Scopus and Google Scholar.

Learning Outcomes : Participants can analyze research questions to identify important elements for a search; Participants can apply the method to find search terms relevant to a research question; Participants can create a basic search strategy in their database of choice using the new method and can apply the optimization method to find extra relevant terms; Participants can apply macros in MS Word to translate search strategies between databases and interfaces and understand how they can adapt the macros to suit their own databases; Participants can evaluate the quality of their own searches and that of others.

Target audience : Participants who have some experience in searching in different medical databases, who are familiar with operators and thesaurus terms and who want to learn a stepwise method to improve the process and results of searching in multiple databases.

Level : Advanced

Preparation for the session: Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
1:30pm - 4:30pmCEC afternoon 01
Room 103 
ID: 252 / CEC afternoon 01: 1
CEC session
Topics: Technology Uptake
Keywords: PubMed, Text and data mining, Jupyter notebooks, Reproducibility, Open Data

Mining PubMed metadata with Pandas and Jupyter Notebooks

Pablo Iriarte1, Floriane Muller2

1Scientific Information Division, University Library of Geneva, Coordination Unit (CODIS). Rue du Général-Dufour 24, 1211 Geneva - Switzerland; 2Scientific Information Division, University Library of Geneva, Medicine and Pharmaceutical Sciences Unit (CMU). Rue Michel-Servet 1, 1211 Geneva - Switzerland

PubMed is the main bibliographic database in the world of life sciences research and mastering its content is a challenge for libraries, given the richness and variety of its contents, but also the large volume and rapid growth of its metadata. New text and data mining tools, as well as the large computing capabilities of recent computers, make it possible now to accomplish this challenge.

In this course, you will be introduced to the use of Pandas and NLTK, libraries of the Python programming language that provides powerful and easy-to-use data structures manipulation, statistical and natural language analysis functions.

Participants will be able to choose and extract relevant PubMed XML metadata and combine it with other data sources such as their own library journals collections, institutional repositories (IR) references, Open Access information (unpaywall or DOAJ) or Wikipedia.

Each participant will freely select in advance his/her own project amongst some propositions. For example: extracting authors affiliations from PubMed to identify publications from one’s institution using regular expression and Levenshtein distance; then comparing these candidates with those in your IR using titles proximity and other metadata matching methods, to go back home with usable data to complete and enrich their IR.

At the same time participants will learn how to introduce their code and write the accompanying documentation in a Jupyter Notebook. This tool will allow them to create rich documents with text, mathematical formulas, graphics, images, even animations and videos, but also to execute computer code directly from the notebook. The combination of these free and open source tools therefore makes it possible to work comfortably on large volumes of data while documenting the successive stages of research, thus respecting the principles of reproducibility of science and obtaining a high degree of transparency on the research methods and results.     

Learning Outcomes : Analyze PubMed data and understand its structure. Learn how to manipulate metadata in different formats (XML, JSON, CSV) and extract the parts we are interested in. Discover and evaluate open data sources that can be aggregated and learn to combine different datasets to produce new knowledge. Learn how to make simple statistical calculations and create graphs to visualize the results. Learn how to create notebooks by combining computer code, generated figures and documentation. It will also allow you to put yourself in the shoes of a researcher and help you understand the difficulties they may face in the context of ever-increasing transparency and reproducibility requirements.

Level : Intermediate

Target audience : Librarians involved in research support missions, system librarians, IT professionals working in biomedical libraries, and any other information and documentation specialists who wish to acquire skills in text and data mining and use tools to extract information and manipulate large volumes of structured and semi-structured data

Preparation for the session : Yes

Biography and Bibliography
Pablo Iriarte is the information technology coordinator at the University Library of Geneva, Switzerland. He is also part-time teacher at the Information Science department of the Geneva School of Business Administration. Previously he worked many years as IT librarian specialist in the Lausanne University Medical Library and as research data librarian and Webmaster at the Data and Documentation unit of the Institute of Social and Preventive Medicine in Lausanne. His research fields are related to open science, research data, semantic Web and development of open source software for academic libraries.

Floriane Muller works as open access and research data librarian at the medical and pharmaceutical unit of the University of Geneva Library. She also collaborates with colleagues for teaching sessions and collection management. She has a master's degree in Information Science from the University of Applied Sciences Western Switzerland.
1:30pm - 4:30pmCEC afternoon 02
Medical library, computer room 
ID: 134 / CEC afternoon 02: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Evidence‐based medicine, Systematic reviews, Question formulation, Advanced search techniques, Research

Developing an answerable question to design an effective search strategy

Mala Mann

Cardiff University, United Kingdom

The role of a health care librarian is continually evolving and faces greater challenge to support evidence-based medicine (EBM). The librarian's roles in the systematic review team as the expert searcher is widely recognized. However, librarians and information specialists can play a vital role in other aspects of the systematic review process. This is especially appropriate in the question development stage.

A question for a systematic review need to be clear and focused as it will help to determine rest of the review from development of the search strategy to presentation of the findings.

The review question is initiated by a research team and often the question is either too broad or too narrow and developing a search strategy can be challenging. Therefore, input from an information specialist with experience in searching the literature and is skilled to articulate questions that would be beneficial.

The aim of this course is to enable participants to convert an information query into an answerable question and ultimately into an effective search strategy for a systematic review.

This interactive session is designed to provide hands-on experience framing a focused research question by:

  • Identifying if the research question is appropriate for a systematic review
  • Consider important concepts within a research question
  • Locate search terms to describe those concepts
  • Followed by developing a search strategy using: Boolean operators; Keywords and indexed terms; Proximity and adjacency; Sensitivity’ and ‘specificity’; Setting limits; Wildcards and truncation; Verifying strategy performance.

The course will consist of presentations, demonstrations, group work and discussion. A handout describing a range of widely available databases and tips for translating searches between databases and service providers/search interfaces will also be provided. Participants should bring their own laptops for short exercises

Learning Outcomes : By the end of the course, participants will be able to: Remember the difference between background versus foreground questions; Understand how to convert the need for information into an answerable question; Identify important concepts within a research question and capture search terms to describe those concepts; Translate the question into a search strategy; Apply advance search techniques to develop the search strategy; Transfer a search strategy from one database platform to another; Evaluate approaches to verify the search strategy performance; Acquire confidence to teach these skills.

Level : Introductory/intermediate

Target audience : This workshop is aimed at healthcare librarians, who support researchers conducting systematic reviews and/or who want to gain more experience in teaching advanced searching

Preparation for the session: No

Biography and Bibliography
I am an Information Specialist/Systematic Reviewer based at Cardiff University's Specialist Unit for Review Evidence (SURE).
I have worked on a range of projects including reviews National Institute for Health and Care Excellence (NICE) and the Welsh Government. I have co-authored over 60 publications, including several Cochrane reviews. My particular expertise is in advanced literature searching and the development of systematic review methodologies. I provide support and training for staff and students, conducting workshops on advanced literature searching and critical appraisal for clinicians, students and healthcare librarians. In addition to teaching on the Cardiff University Doctoral Academy and several MSc programmes, I am involved in conducting several systematic reviews. Furthermore, I am involved in developing methods for rapid reviews to support professionals and other decision makers working in palliative care, as part of the Palliative Care Evidence Review Service.
1:30pm - 4:30pmCEC afternoon 03
Room 104 
ID: 192 / CEC afternoon 03: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Information retrieval, non-randomized studies, search filters, epidemiological study designs

Searching for and classifying non-randomized studies

Maria-Inti Metzendorf

Cochrane Metabolic and Endocrine Disorders Group, Germany

Systematic reviews aim to synthesize the relevant literature as the basis for decision making. In many cases, evidence from non-randomized studies (NRS) might need to be included. NRS include a wide range of study types (e.g. controlled clinical trial, before-after study, cohort study), which are difficult to identify in the literature, as study design labels are not used consistently by authors and are not indexed reliably by bibliographic databases. It is important that information specialists supporting systematic reviews have a basic understanding of study designs in epidemiology and are informed about the applicability of currently available search filters for NRS.

1) The workshop will present an overview of existing epidemiological study designs and introduce a study classification algorithm. Examples on how study designs are reported in abstracts of journal articles will be provided.

2) Participants, who will be divided into small groups, will be given a classification exercise in which they have to classify abstracts of NRS included in Cochrane Reviews. The results will then be compiled and potential study designs discussed. We will then access the fulltext of the studies in order to verify our assumptions.

3) When searching bibliographic databases for NRS, it is usually necessary to decide whether existing search filters can be used. For this purpose, the results of a recent validation study of search filters will be presented. Search filter selection as well as alternative search techniques will be discussed

Learning Outcomes : By the end of this session, participants will be able to : distinguish and describe the most important study designs used in epidemiology; identify the terms used to describe the study design in biomedical abstracts; evaluate the applicability of currently available study design filters for NRS; describe the challenges of searching for NRS.

Level : Intermediate/Advanced

Target audience : Medical librarians and information specialists supporting systematic reviews including study designs beyond randomized controlled trials.

Preparation for the session : Yes

Biography and Bibliography
Maria-Inti Metzendorf is a Graduate Information Scientist and has been working for the Cochrane Metabolic and Endocrine Disorders Group since 2014. Before joining Cochrane, she worked at the Medical Library of the University of Heidelberg for six years where she set up a systematic review service. In addition to her regular Cochrane editing and searching tasks, Maria-Inti delivers information retrieval workshops to medical students, clinicians, researchers, guideline developers and information professionals and has cooperated as external expert on two information retrieval methods projects by the Institute for Quality and Efficiency in Health Care (IQWiG) in Germany. Since 2016 she is a member of the Cochrane Information Specialists Executive.
1:30pm - 4:30pmCEC afternoon 04
Room 107 
ID: 231 / CEC afternoon 04: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open access, open science, library management, research support, profession advocacy

Open access as an opportunity for health information professionals

Alicia Fátima Gómez Sánchez1, Rebeca Isabel Gómez2

1Spanish Foundation for Science and Technology; 2Agencia de Evaluación de Tecnologías Sanitarias de Andalucía, Spain

The scope of open access initiatives has increased considerably in recent years. Some aspects will certainly affect library management, as well as support services that information specialist can deliver in their institutions. Additionally, open access has changed the ways to access, create and disseminate knowledge.

The management of this transition includes new ways of negotiation with publishers (models of accessing the content, changes in license agreements embracing memberships for gold OA publications); new services around APCs management and copyright advice; predatory publishing; new ways to find and disseminate research outputs (i.e. the increasing significance of preprints), etc.

The aim of this CEC is to be a practical interactive session to give participants a wider understanding about open access in the context of open science, putting forward the changing landscape that many libraries face currently.

Agenda: We will start with an icebreaker game, where participants will divided into small teams to play in a competitive but enjoyable manner and test their knowledge about open access, open data, creative common licenses, repositories, etc.

After that exercise, participants will end up with a clear idea of the main concepts around open access, including a prize for the winners!

Then, we will present some initiatives such the OA2020, the key principles of the Plan S, and some examples of national or European policies and mandates. We will consider threats and opportunities, and discuss what influences those may have on biomedical libraries as they are now.

Next, participants will work on different situations to find out how their actual services can be improved and better align with those new processes.

Finally, with help of the course facilitators, participants will generate an action plan that will serve them as a guideline, enhancing the added value that health information professionals can provide.

Learning Outcomes :

  • Understand the main concepts around open access, and gather initiatives and best practices;
  • Analyse the implications of open access for health libraries, and explore the opportunities and potential challenges for health information specialist;
  • Apply existing resources and tools to further develop library services;
  • Create an effective strategy and a collaboration network to be able to continue the work back home.

Level : Introductory/Intermediate

Target audience : Anyone interested in gaining an understanding of the implications open access and open science, and information professionals committed to supporting researchers to engage with open science.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez works currently at the FECYT, the Spanish Foundation for Science and Technology, as OpenAIRE project manager. Prior to that she was Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), and Head of the Library at the Spanish National Center for Cardiovascular Research (CNIC). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Rebeca Isabel Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucía (AETSA) (Spain). She has been working in the health information field for the last 17 years, developing her work within several libraries and information centers. In addition, she has a broad teaching experience in medical information, and is an active member of several research groups related to health information science. Her current lines of research focus on evidence based medicine, open science and information management and retrieval.
1:30pm - 4:30pmCEC afternoon 05
Room -113 
ID: 250 / CEC afternoon 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open Science, Data Management Plan, Research Data Management, Funding Agencies, FAIR principle

Data Management Plan in Life Science

Cécile Lebrand

CHUV library, Switzerland

There has been a lot of talk around Data Management recently. The extensive problems with research reproducibility and data loss has urged scientists to consider developing efficient Data Management Plans (DMP) for their research projects, a need that is also reflected in the requirements of funding agencies, amongst which the Swiss National Fund (SNF) and Horizon 2020.

During the first part of the workshop, participants will be introduced to the need for a Data Management Plan (DMP) preparation, an evolving document reporting how the research data will be managed during and after a research project. Using a sample dataset, participants will be taught best practices in data management and how to collect, describe, store, secure and archive research data. We will present how making published works and their accompanying datasets freely accessible through Open Access can benefit both researchers and the scientific community. Participants will be confronted with data deposit, metadata standards for datasets, file formats for long-term datasets storage and re-use, data copyright, licenses and self-archiving rules.

The second part of the workshop will be dedicated to a practical hands-on approach. Participants will learn how to fill a DMP corresponding to a research project using the online VitalIT DMP Canvas Generator tool.

This workshop will provide participants with effective support to produce high quality DMP complying with the guidelines established by funding agencies.

Learning outcomes : Using a sample dataset, participants should be able to produce a DMP (data management plan), making it possible to: fulfil the requirements of the main funding agencies; manage in detail research data; specify the type of data that is going to be created and shared; indicate the process to be followed in respect of the budget, intellectual property, and monitoring; share data on appropriate FAIR platform

Level : Intermediate/Advanced

Target audience : Data Librarian, Information specialists, researchers

Preparation for the session : No

Biography and Bibliography
C. Lebrand obtained a PhD in developmental neuroscience at the Hospital of Salpêtrière in Paris (1999). From 2004 to 2011, she was appointed at the University of Lausanne (UNIL), as a junior group leader to develop an project on axonal guidance of cortical inter-hemispheric connections. Since 2015, she have been working at the library of the Faculty of Biology and Medicine for UNIL&CHUV (Switzerland) as a Scientific Project Manager to develop a new Research Management Unit offering numerous services and trainings in Open Science to support researchers at multiple steps of the research workflow.
5:00pm - 6:30pmCouncil: Official meeting

The elected EAHIL Councillors  meet formally once a year at the time of the annual EAHIL conference or workshop. The Council is the advisory group for the Board and acts as a link between the members in their country and the Association.

Room 112 
6:45pm - 7:45pmNetworking event: First-timers welcome drink
Main Library, auditorium 

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