Conference Agenda

Overview and details of the sessions of this conference. Please select a date or location to show only sessions at that day or location. Please select a single session for detailed view (with abstracts and downloads if available).

 
Session Overview
Date: Monday, 17/Jun/2019
9:00am - 4:00pmBoard: Official meeting

Full day meeting of the EAHIL Executive Board: the President, Past President, Vice President, Treasurer, Honorary Secretary, two other Board members and two Co-opted members.

Pressezimmer 028 
9:30am - 12:30pmCEC morning 01
Kollegienhaus, R1 
 
ID: 122 / CEC morning 01: 1
CEC session
Topics: Evidence-Based Practice
Keywords: teaching, systematic reviews, workshops, active learning, lesson plans

Explaining the method behind our madness: Teaching systematic review search methods

Kaitlin Fuller1, Erica Lenton2

1University of Toronto, Canada; 2University of Toronto, Canada

Many patrons are being encouraged to conduct knowledge synthesis (KS) studies. Health information professionals are often tasked with supporting this work by providing training on KS search methods. While this training traditionally occurs during one-on-one consultations, increased demand coupled with limited resources requires librarians to scale-up this training to large group settings. Teaching KS search methods for large groups requires a different set of teaching techniques and skills in order to be successful.

Through this CEC, participants will learn how to design a workshop or re-design a workshop on KS search methods to enhance workshop attendees’ knowledge of search conduct and reporting standards. This CEC will have a strong focus on instruction and lesson planning, and be structured around three phases of course design: situational factors, learning goals, and feedback and assessment. Instructors will lead participants through a variety of activities drawing on their experience developing and teaching a popular 3-part workshop series on searching for systematic and scoping reviews at their respective organization.

This CEC is for health information professionals who are experienced in training patrons in KS search methods through one-on-one consultations and are interested in developing group instructional sessions. Participants do not need to have prior teaching experience, but they should have an advanced level of understanding on expert searching for KS studies.

Learning Outcomes :

  • Apply a backwards design process to develop a group instructional session on KS search methods
  • Discuss challenges and opportunities related to teaching KS search methods in group settings;
  • Identify situational factors at their library and institution, and consider how these impact their instructional design;
  • Discuss documentation methods to record instructional design decisions;
  • Create learning objectives for an instructional session on KS search methods;
  • Design workshop activities to assist participants' achievement of learning objectives;
  • Discuss the advantages and disadvantages of different teaching assessment methods;
  • Incorporate summative assessment techniques into any instructional session;
  • Identify event promotion strategies available at their library and institution to target relevant participants.

Level : Introductory and Intermediate

Target audience : Health information professionals involved with instruction and education

Preparation for the session : No

Biography and Bibliography
Kaitlin Fuller is one of the medicine librarians at the University of Toronto in Ontario, Canada. She works primarily with the MD Program (Undergraduate Medical Education) and the Institute of Medical Science where she coordinates information literacy-related instruction and assessment. She is also the co-instructor of a 3-part workshop series for graduate students on developing comprehensive search strategies. Kaitlin has supported a number of knowledge synthesis projects by providing training and/or searches.

Erica Lenton is the rehabilitation and kinesiology librarian with the Gerstein Science Information Centre at the University of Toronto. Prior to arriving at Gerstein, Erica worked in continuing medical education and as a solo hospital librarian at the Cross Cancer Institute in Edmonton, Alberta. Through her experience in hospital and academic health science libraries, she has been involved in a number of systematic and scoping reviews and has provided expert searching and systematic review training for clinicians, students, and faculty.
 
9:30am - 12:30pmCEC morning 02
Kollegienhaus, R2 
 
ID: 210 / CEC morning 02: 1
CEC session
Topics: Roadmap of our Profession
Keywords: clinical librarians, embedded librarians, skills, promotion, evaluation

Tips and tricks for clinical librarians: success in an embedded role

Tom Roper, Igor Brbre

Brighton and Sussex NHS Library and Knowledge Service, United Kingdom

This continuing education course will equip those new to, and starting off in, clinical and embedded librarianship with the skills to make a success of an outreach service. Focussing on practical solutions and illustrated with examples from the course leaders’ and course delegates’ experience, we will discuss:

  • Making the case for, and starting up the service
  • Who shall we work with? Identifying clinical teams and sustaining partnerships
  • Career pathways
  • Core skills and attributes of the clinical/embedded librarian and how to develop them
  • Expert searching in the clinical context
  • App swap. Using mobile apps effectively in the clinical context
  • Emotional resilience
  • Service evaluation made simple
  • The future landscape of clinical and embedded librarian services

Learning outcomes : By the end of the course delegates will be able to : plan and implement high-quality clinical and embedded librarian services in their local organisations; understand why services succeed or fail; plan clinical/embedded librarian recruitment and professional development activity for their personal and team’s present and future needs; mobilise clinical and embedded librarian services to support health care improvement.

Level : Introductory and intermediate

Target audience : Those interested in clinical or embedded librarianship as a career, those developing such services, and those practising in clinical or embedded posts

Preparation for the session : No

Biography and Bibliography
Tom Roper has been a librarian for forty years, the majority of that time in health, medicine and veterinary medicine. He has worked in NHS libraries in London and Sussex, for the North Thames Regional Library and Information Unit, for two Royal Colleges, Brighton and Sussex Medical School and an NHS Evidence Specialist Collection. As a Clinical Librarian, he supports clinical teams in acute and emergency medicine, surgery and trauma and orthopaedics.
Igor Brbre has worked in library and research management systems development for over a decade. He was engaged with all types of libraries, gaining an in-depth knowledge and extensive experience in all library services operations. He then moved to a systems librarian role in the NHS Education for Scotland, before becoming a clinical librarian. He supports clinical teams in maternity, obstetrics, gynaecology, paediatrics and neonatology.
 
9:30am - 12:30pmCEC morning 03
Kollegienhaus, R3 
 
ID: 155 / CEC morning 03: 1
CEC session
Topics: Technology Uptake
Keywords: open access, browser extentions, one-click-access, beyond the linkresolver

How To Get the PDF (with or without the help of your library)

Guus van den Brekel1, Robin Ottjes2

1Central Medical Library, UMCG, Netherlands; 2Central Medical Library, UMCG, Netherlands

What if you suddently can not get access to a range of journals, because the subscription was cancelled? This happens more and more . Think of Germany and Sweden and the Elsevier license renewal issues. Sweden offered a range of possible alternative tools and sources to try to get alternative access. We knów our users will use other way of getting to the pdf, if we -the library- can not offer it. But we hardly ever discuss this. How many ways are there exactly? And how do they work? How can I find open access articles in the most efficient way?

Participants will learn about all possible ways, tools and tips for users to find the full-text of scientific publications. an overview of (licensed) access tools used by libraries worldwide.

Tools included (but not limited to): LeanLibrary, Kopernio, Open Access Button, AnywhereAccess, KeyLib, Easyproxy, Unpaywall, Google Scholar button

Alternative OA databases: Dimensions, 1Findr, BASE, CORE, DOAJ, OpenDOAR, OSF Preprints, Zenodo, BioRxiv etc.

Learning outcomes : Participants will understand the full range of used tools in libraries to deliver access to full-text, including tools and sources nót originating from or licensed by the library.

Together with the group they will have hands-on experience with various browser extentions, compare and analyse their features and performances. New developments and future implications of tools like Kopernio, Lean Library and Anywhereaccess will be addressed and part of group discussion.

Creating a relevant list of alternative tools and sources, tailor-made for the participants situation is part of the experience.

Level : Beginner/Intermediate

Target audience : Any librarian who has to advice patrons -or library staff- about access to licensed and non-licensed publications, including open access.

Preparation for the session: Yes

Biography and Bibliography
Guus van den Brekel and Robin Ottjes are medical information specialists working at Central Medical Library, University Medical Center Groningen, the Netherlands
 
9:30am - 12:30pmCEC morning 04
Kollegienhaus, R4 
 
ID: 207 / CEC morning 04: 1
CEC session
Topics: Evidence-Based Practice
Keywords: systematic reviews, reporting standards, systematic searching, ROBIS

Systematic reviews and superpowers: harnessing Information Professionals’ unique skills to improve the conduct and reporting of systematic reviews

Shelley de Kock, Lisa Stirk, Steven Duffy, Caro Noake, Kate Misso, Janine Ross

KSR, United Kingdom

Many reasons for published systematic reviews (SRs) being assessed at high risk of bias are avoidable and could be prevented by enlisting the specialist skills and 'super powers' of Information Professionals.

The aim of this workshop is to help participants understand all aspects of an SR with an emphasis on why systematic searching and clear reporting of search methods is fundamental and the foundation to a high quality SR. We will present research showing how SRs often fail to search adequately and/or do not report search methods properly and, consequently, the validity and conclusions of the SR are called into question. The workshop will explore tools which Information Professionals can access and apply to improve the development of a search strategy and the reporting of SR search methods.

Working in groups, participants will assess the methods of SRs using the ROBIS (Risk of Bias) assessment tool, Domain 2 questions which focus on the searching and identification of evidence.

Top tips will be shared about how to report search methods and examples of well-reported methods will be shared so participants can be confident in supporting this part of SR work. Participants will also get to evaluate example search strategies and will discuss why the strategies are flawed and how they could be improved. This part will stress the importance of error prevention at an early stage and how improvements to the comprehensiveness of search strategies are best achieved by working collaboratively as a research team rather than in a supporting role as an individual searcher.

The workshop will end with a discussion and idea exchange on how Information Professionals can become more embedded in SR work, whether their contribution warrants authorship or acknowledgement, and what the group sees as potential reasons why Information Professionals are not being used fully in SRs.

Learning outcomes : By the end of the workshop, participants will understand why comprehensive, systematic searching and clear reporting are essential parts of the SR process. They will be able to confidently apply readily-available tools to help achieve this and, through discussion, the groups will have ideas about how to raise the profile and importance of Information Professionals and how to increase their involvement in the SR process.

Level : Intermediate

Target audience : Participants who are involved in or are likely to be involved in systematic review work

Preparation for the session : No

Biography and Bibliography
resenters are experienced information specialists with over 40 years of combined experience of working on systematic reviews. In their current positions, they are embedded in the systematic review process from the start of a project to its completion. Their role is to help define the scope of the project, design and implement the search strategies, write up search methods and provide overall information support to each project team that they work with. They have developed and delivered a range of training courses which they have presented at conferences, universities, government organisations and private organisations. They have also undertaken research in the reporting and conduct of search methods for systematic review work.
 
9:30am - 12:30pmCEC morning 05
Kollegienhaus, R5 
 
ID: 230 / CEC morning 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: repository, copyright, license, Open Access, Law

Managing institutional repositories

Laura Muñoz, Victoria Barragan, Veronica Juan

Andalusian eHealth Library, Spain-Biblioteca Virtual del Sistema Sanitario Público de Andalucía (BV-SSPA). Consejería de Salud de la Junta de Andalucía. Seville, Spain.

As stated in all of the Open Access Declarations or Statements, libraries have an important role in the Open Access movement and in most cases are responsible for the creation of repositories.

This forces librarians to acquire skills to deal with legal aspects related to what is or is not allowed and to widen their knowledge in Intellectual Property Law, Copyright, Open Access strategies, Creative Commons Licenses, etc.

We plan to offer a course to give the audience the appropriate tools to manage these legal issues of repositories.

The course will be introductory with the following key points:

  • Open Access Policies and the role they impose on libraries
  • Institutional Mandates
  • The wording of institutional Open Access Policies
  • Open Access publications and their inclusion in Institutional Repositories
  • The granting of rights to include authors' scientific production in repositories
  • Embargo clauses
  • Terms of use for repository resources

The duration of the course will be 3 hours, with the last one dedicated to practical cases of submitting articles to a repository according to publisher copyright policies and self-archiving:

  • Gold Open Access Publishing
  • Green Open Access Publishing
  • Self-Archiving
  • Delegate Archiving

The conclusion of the course will be a reflection on whether all our institutional scientific output which is freely available on the Internet should be submitted to an institutional repository.

Learning outcomes : By the end of this course, the students will be able to:

  • Understand the different ways of Open Access Publishing and their legal implications
  • Apply the rules for the inclusion of scientific output in repositories
  • Analyze the scientific output of their institutions and evaluate the knowledge and use of Open Access Publishing
  • Foster Open Access strategies within their institutions.

Level : Introductory

Target audience : Librarians involved with institutional repositories or those who carry out certain tasks related to the legal implications of repositories, for which they need to deal with Intellectual Property Law or Copyright.

Preparation for the session : No

Biography and Bibliography
Laura Muñoz, Masters in Business Administration and Masters in Strategic Management of Knowledge and Information. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA), for twelve years and she is in charge of the Strategic Management and Project Department.

Victoria Barragan, Public Administration Degree. She has been working for the Digital Health Library of Andalusia, Spain (Andalusian eHealth Library, Biblioteca Virtual del SSPA) for nine years at the Strategic Management and Project Department.

Veronica Juan, Doctor of Medicine since 1997, Degree in Medicine 1985.
Doctorate in Medicine and Surgery by the Alicante University with a Dissertation on Scientific Documentation.
Official employee of Documentation Centers, Libraries and Archives since 1986, She has been the Director of the Andalusian eHealth Library since 2005, a part of the Andalusian Health Ministry.
 
9:30am - 4:30pmCEC Full Day
Computerraum,112 
 
ID: 132 / CEC Full Day: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Bibliographic Databases; Review Literature as Topic; Information Storage and Retrieval; Controlled Vocabulary

Improving efficiency and confidence in systematic searching through an innovative way of searching bibliographic databases

Wichor Bramer, Gerdien de Jonge, Elise Krabbendam, Sabrina Gunput

Erasmus MC, Netherlands, The

The course is a hands-on session around searching the medical literature for librarian-mediated searches. In the course examples will be used from the practice of the teachers as well as research questions from the clients of the participants.

Before the workshop the participants will be asked to prepare some exercises that will be discussed during the workshop, and will be used to adapt the level of the workshop to the level of knowledge of the participants. The homework includes analyzing a research question, creating an exhaustive search strategy on a given research question and finding search terms on a certain topic.

Topics to be discussed during the workshop:

  • Analyzing a research question (discussion of homework, joint exercise on teachers' examples and individual exercise on participants' question)
  • Finding search terms (discussion of homework and individual exercise on participants' question)
  • Creating the basic search strategy (joint exercise on teachers' examples and individual exercise on participants' question)
  • Optimizing the search strategy to find more relevant terms and to find all relevant references (individual exercise on participants' question)
  • Translating the searches to different databases using macros in MS Word (individual exercise on participants' question)
  • Evaluation of the search strategy. (joint exercise on teachers' examples and individual exercise on participants' question)

Participants can each work in their own database that they have access to. The teachers are familiar with Embase.com, Embase and Medline via Ovid, Medline via EBSCOhost or ProQuest and PubMed and will teach the translation between these databases and interfaces as well as the Cochrane Library, Web of Science, CINAHL, PsycINFO, Scopus and Google Scholar.

Learning Outcomes : Participants can analyze research questions to identify important elements for a search; Participants can apply the method to find search terms relevant to a research question; Participants can create a basic search strategy in their database of choice using the new method and can apply the optimization method to find extra relevant terms; Participants can apply macros in MS Word to translate search strategies between databases and interfaces and understand how they can adapt the macros to suit their own databases; Participants can evaluate the quality of their own searches and that of others.

Target audience : Participants who have some experience in searching in different medical databases, who are familiar with operators and thesaurus terms and who want to learn a stepwise method to improve the process and results of searching in multiple databases.

Level : Advanced

Preparation for the session: Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
 
1:30pm - 4:30pmCEC afternoon 01
Kollegienhaus, R1 
 
ID: 252 / CEC afternoon 01: 1
CEC session
Topics: Technology Uptake
Keywords: PubMed, Text and data mining, Jupyter notebooks, Reproducibility, Open Data

Mining PubMed metadata with Pandas and Jupyter Notebooks

Pablo Iriarte1, Floriane Muller2

1Scientific Information Division, University Library of Geneva, Coordination Unit (CODIS). Rue du Général-Dufour 24, 1211 Geneva - Switzerland; 2Scientific Information Division, University Library of Geneva, Medicine and Pharmaceutical Sciences Unit (CMU). Rue Michel-Servet 1, 1211 Geneva - Switzerland

PubMed is the main bibliographic database in the world of life sciences research and mastering its content is a challenge for libraries, given the richness and variety of its contents, but also the large volume and rapid growth of its metadata. New text and data mining tools, as well as the large computing capabilities of recent computers, make it possible now to accomplish this challenge.

In this course, you will be introduced to the use of Pandas and NLTK, libraries of the Python programming language that provides powerful and easy-to-use data structures manipulation, statistical and natural language analysis functions.

Participants will be able to choose and extract relevant PubMed XML metadata and combine it with other data sources such as their own library journals collections, institutional repositories (IR) references, Open Access information (unpaywall or DOAJ) or Wikipedia.

Each participant will freely select in advance his/her own project amongst some propositions. For example: extracting authors affiliations from PubMed to identify publications from one’s institution using regular expression and Levenshtein distance; then comparing these candidates with those in your IR using titles proximity and other metadata matching methods, to go back home with usable data to complete and enrich their IR.

At the same time participants will learn how to introduce their code and write the accompanying documentation in a Jupyter Notebook. This tool will allow them to create rich documents with text, mathematical formulas, graphics, images, even animations and videos, but also to execute computer code directly from the notebook. The combination of these free and open source tools therefore makes it possible to work comfortably on large volumes of data while documenting the successive stages of research, thus respecting the principles of reproducibility of science and obtaining a high degree of transparency on the research methods and results.     

Learning Outcomes : Analyze PubMed data and understand its structure. Learn how to manipulate metadata in different formats (XML, JSON, CSV) and extract the parts we are interested in. Discover and evaluate open data sources that can be aggregated and learn to combine different datasets to produce new knowledge. Learn how to make simple statistical calculations and create graphs to visualize the results. Learn how to create notebooks by combining computer code, generated figures and documentation. It will also allow you to put yourself in the shoes of a researcher and help you understand the difficulties they may face in the context of ever-increasing transparency and reproducibility requirements.

Level : Intermediate

Target audience : Librarians involved in research support missions, system librarians, IT professionals working in biomedical libraries, and any other information and documentation specialists who wish to acquire skills in text and data mining and use tools to extract information and manipulate large volumes of structured and semi-structured data

Preparation for the session : Yes

Biography and Bibliography
Pablo Iriarte is the information technology coordinator at the University Library of Geneva, Switzerland. He is also part-time teacher at the Information Science department of the Geneva School of Business Administration. Previously he worked many years as IT librarian specialist in the Lausanne University Medical Library and as research data librarian and Webmaster at the Data and Documentation unit of the Institute of Social and Preventive Medicine in Lausanne. His research fields are related to open science, research data, semantic Web and development of open source software for academic libraries.

Floriane Muller works as open access and research data librarian at the medical and pharmaceutical unit of the University of Geneva Library. She also collaborates with colleagues for teaching sessions and collection management. She has a master's degree in Information Science from the University of Applied Sciences Western Switzerland.
 
1:30pm - 4:30pmCEC afternoon 02
Kollegienhaus, R2 
 
ID: 134 / CEC afternoon 02: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Evidence‐based medicine, Systematic reviews, Question formulation, Advanced search techniques, Research

Developing an answerable question to design an effective search strategy

Mala Mann

Cardiff University, United Kingdom

The role of a health care librarian is continually evolving and faces greater challenge to support evidence-based medicine (EBM). The librarian's roles in the systematic review team as the expert searcher is widely recognized. However, librarians and information specialists can play a vital role in other aspects of the systematic review process. This is especially appropriate in the question development stage.

A question for a systematic review need to be clear and focused as it will help to determine rest of the review from development of the search strategy to presentation of the findings.

The review question is initiated by a research team and often the question is either too broad or too narrow and developing a search strategy can be challenging. Therefore, input from an information specialist with experience in searching the literature and is skilled to articulate questions that would be beneficial.

The aim of this course is to enable participants to convert an information query into an answerable question and ultimately into an effective search strategy for a systematic review.

This interactive session is designed to provide hands-on experience framing a focused research question by:

  • Identifying if the research question is appropriate for a systematic review
  • Consider important concepts within a research question
  • Locate search terms to describe those concepts
  • Followed by developing a search strategy using: Boolean operators; Keywords and indexed terms; Proximity and adjacency; Sensitivity’ and ‘specificity’; Setting limits; Wildcards and truncation; Verifying strategy performance.

The course will consist of presentations, demonstrations, group work and discussion. A handout describing a range of widely available databases and tips for translating searches between databases and service providers/search interfaces will also be provided. Participants should bring their own laptops for short exercises

Learning Outcomes : By the end of the course, participants will be able to: Remember the difference between background versus foreground questions; Understand how to convert the need for information into an answerable question; Identify important concepts within a research question and capture search terms to describe those concepts; Translate the question into a search strategy; Apply advance search techniques to develop the search strategy; Transfer a search strategy from one database platform to another; Evaluate approaches to verify the search strategy performance; Acquire confidence to teach these skills.

Level : Introductory/intermediate

Target audience : This workshop is aimed at healthcare librarians, who support researchers conducting systematic reviews and/or who want to gain more experience in teaching advanced searching

Preparation for the session: No

Biography and Bibliography
I am an Information Specialist/Systematic Reviewer based at Cardiff University's Specialist Unit for Review Evidence (SURE).
I have worked on a range of projects including reviews National Institute for Health and Care Excellence (NICE) and the Welsh Government. I have co-authored over 60 publications, including several Cochrane reviews. My particular expertise is in advanced literature searching and the development of systematic review methodologies. I provide support and training for staff and students, conducting workshops on advanced literature searching and critical appraisal for clinicians, students and healthcare librarians. In addition to teaching on the Cardiff University Doctoral Academy and several MSc programmes, I am involved in conducting several systematic reviews. Furthermore, I am involved in developing methods for rapid reviews to support professionals and other decision makers working in palliative care, as part of the Palliative Care Evidence Review Service.
 
1:30pm - 4:30pmCEC afternoon 03
Kollegienhaus, R3 
 
ID: 192 / CEC afternoon 03: 1
CEC session
Topics: Evidence-Based Practice
Keywords: Information retrieval, non-randomized studies, search filters, epidemiological study designs

Searching for and classifying non-randomized studies

Maria-Inti Metzendorf

Cochrane Metabolic and Endocrine Disorders Group, Germany

Systematic reviews aim to synthesize the relevant literature as the basis for decision making. In many cases, evidence from non-randomized studies (NRS) might need to be included. NRS include a wide range of study types (e.g. controlled clinical trial, before-after study, cohort study), which are difficult to identify in the literature, as study design labels are not used consistently by authors and are not indexed reliably by bibliographic databases. It is important that information specialists supporting systematic reviews have a basic understanding of study designs in epidemiology and are informed about the applicability of currently available search filters for NRS.

1) The workshop will present an overview of existing epidemiological study designs and introduce a study classification algorithm. Examples on how study designs are reported in abstracts of journal articles will be provided.

2) Participants, who will be divided into small groups, will be given a classification exercise in which they have to classify abstracts of NRS included in Cochrane Reviews. The results will then be compiled and potential study designs discussed. We will then access the fulltext of the studies in order to verify our assumptions.

3) When searching bibliographic databases for NRS, it is usually necessary to decide whether existing search filters can be used. For this purpose, the results of a recent validation study of search filters will be presented. Search filter selection as well as alternative search techniques will be discussed

Learning Outcomes : By the end of this session, participants will be able to : distinguish and describe the most important study designs used in epidemiology; identify the terms used to describe the study design in biomedical abstracts; evaluate the applicability of currently available study design filters for NRS; describe the challenges of searching for NRS.

Level : Intermediate/Advanced

Target audience : Medical librarians and information specialists supporting systematic reviews including study designs beyond randomized controlled trials.

Preparation for the session : Yes

Biography and Bibliography
Maria-Inti Metzendorf is a Graduate Information Scientist and has been working for the Cochrane Metabolic and Endocrine Disorders Group since 2014. Before joining Cochrane, she worked at the Medical Library of the University of Heidelberg for six years where she set up a systematic review service. In addition to her regular Cochrane editing and searching tasks, Maria-Inti delivers information retrieval workshops to medical students, clinicians, researchers, guideline developers and information professionals and has cooperated as external expert on two information retrieval methods projects by the Institute for Quality and Efficiency in Health Care (IQWiG) in Germany. Since 2016 she is a member of the Cochrane Information Specialists Executive.
 
1:30pm - 4:30pmCEC afternoon 04
Kollegienhaus, R4 
 
ID: 231 / CEC afternoon 04: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open access, open science, library management, research support, profession advocacy

Open access and open science as an opportunity for health information professionals

Alicia Fátima Gómez Sánchez1, Rebeca Isabel Gómez2

1University of Hertfordshire, United Kingdom; 2Agencia de Evaluación de Tecnologías Sanitarias de Andalucía, Spain

The scope of open access initiatives has increased considerably in recent years. Some aspects will certainly affect library management, as well as support services that information specialits can deliver in their institutions. Additionally, OA and open science have changed the ways to access, create and disseminate knowledge.

The management of this transition includes new ways of negotiation with publishers (models of accessing the content, changes in licence agreements embracing memberships for gold OA publications); new services around APCs management and copyright advice; predatory publishing; new ways to find and disseminate research outputs (i.e. the increasing significance of preprints), etc.

The aim of this CEC is to be a practical interactive session to give participants a wider understanding about OA, putting forward the changing landscape that many libraries face currently.

Agenda:

We will start with an icebreaker game, where participants will divided into small teams to play in a competitive but enjoyable manner and test their knowledge about OA, open science, open data, creative common licences, repositories, etc.

After that exercise, participants will end up with a clear idea of the main concepts around OA and open science, including a prize for the winners!

Then, we will present some initiatives such the OA2020, the key principles of the Plan S, and some examples of national or European policies and mandates. We will consider threats and opportunities, and discuss what influences those may have on biomedical libraries as they are now.

Next, participants will work on different situations to find out how their actual services can be improved and better align with those new processes.

Finally, with help of the course facilitators, participants will generate an action plan that will serve them as a guideline, enhancing the added value that health information professionals can provide.

Learning Outcomes :

  • Understand the main concepts of open access and open science, and gather open science initiatives and best practices;
  • Analyse the implications of open science for health libraries, and explore the opportunities and potential challenges for health information specialist;
  • Apply existing resources and tools to further develop library services;
  • Create an effective strategy and a collaboration network to be able to continue the work back home.

Level : Introductory/Intermediate

Target audience : Anyone interested in gaining an understanding of the implications open access and open science, and information professionals committed to supporting researchers to engage with open science.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez. Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK). She has extensive experience in scientific information, management of research and institutional evaluation, and analysis of scientific production through bibliometric indicators. Her current lines of research focus on responsible metrics, open science, as well as developing strategies for publishing and disseminating research, particularly in the fields of Biomedicine and Health Sciences.

Rebeca Isabel Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucía (AETSA) (Spain). She has been working in the health information field for the last 17 years, developing her work within several libraries and information centers. In addition, she has a broad teaching experience in medical information, and is an active member of several research groups related to health information science. Her current lines of research focus on evidence based medicine, open science and information management and retrieval.
 
1:30pm - 4:30pmCEC afternoon 05
Kollegienhaus, R5 
 
ID: 250 / CEC afternoon 05: 1
CEC session
Topics: Benchmarking + Advocacy
Keywords: Open Science, Data Management Plan, Research Data Management, Funding Agencies, FAIR principle

Data Management Plan in Life Science

Cécile Lebrand

CHUV library, Switzerland

There has been a lot of talk around Data Management recently. The extensive problems with research reproducibility and data loss has urged scientists to consider developing efficient Data Management Plans (DMP) for their research projects, a need that is also reflected in the requirements of funding agencies, amongst which the Swiss National Fund (SNF) and Horizon 2020.

During the first part of the workshop, participants will be introduced to the need for a Data Management Plan (DMP) preparation, an evolving document reporting how the research data will be managed during and after a research project. Using a sample dataset, participants will be taught best practices in data management and how to collect, describe, store, secure and archive research data. We will present how making published works and their accompanying datasets freely accessible through Open Access can benefit both researchers and the scientific community. Participants will be confronted with data deposit, metadata standards for datasets, file formats for long-term datasets storage and re-use, data copyright, licenses and self-archiving rules.

The second part of the workshop will be dedicated to a practical hands-on approach. Participants will learn how to fill a DMP corresponding to a research project using the online VitalIT DMP Canvas Generator tool.

This workshop will provide participants with effective support to produce high quality DMP complying with the guidelines established by funding agencies.

Learning outcomes : Using a sample dataset, participants should be able to produce a DMP (data management plan), making it possible to: fulfil the requirements of the main funding agencies; manage in detail research data; specify the type of data that is going to be created and shared; indicate the process to be followed in respect of the budget, intellectual property, and monitoring; share data on appropriate FAIR platform

Level : Intermediate/Advanced

Target audience : Data Librarian, Information specialists, researchers

Preparation for the session : No

Biography and Bibliography
C. Lebrand obtained a PhD in developmental neuroscience at the Hospital of Salpêtrière in Paris (1999). From 2004 to 2011, she was appointed at the University of Lausanne (UNIL), as a junior group leader to develop an project on axonal guidance of cortical inter-hemispheric connections. Since 2015, she have been working at the library of the Faculty of Biology and Medicine for UNIL&CHUV (Switzerland) as a Scientific Project Manager to develop a new Research Management Unit offering numerous services and trainings in Open Science to support researchers at multiple steps of the research workflow.
 
5:00pm - 6:30pmCouncil: Official meeting

The elected EAHIL Councillors  meet formally once a year at the time of the annual EAHIL conference or workshop. The Council is the advisory group for the Board and acts as a link between the members in their country and the Association.

Aula 033 
6:45pm - 7:45pmNetworking event: First-timers welcome drink
T.b.a 
Date: Tuesday, 18/Jun/2019
7:50am - 6:00pmRegistration and information desk : open all day
Vorraum 
8:15am - 9:15amSIG 1: SIG meeting EAHIL-Pharma

EAHIL-Pharma brings together information professionals with an interest in drug information. Members work in a variety of organisations, including pharmaceutical industry, higher education, health services and drug information units.

Kollegienhaus 
9:30am - 10:45amPlenary session 1: Welcome address and keynote
  • Welcome Address from EAHIL-Board President
  • Welcome Address from Basel University authorities
  • Welcome Address from LOC chair
  • Keynote Speech: Professor Dr. Christiane Pauli–Magnus. Head Department of Clinical Research / Head Clinical Trial Unit. UniBasel

From clinical research departments to bedside – how to build partnerships for evidence-based care

Prof. Dr. Christiane Pauli-Magnus is Co-Director Clinical Research, a department at the intersection of the Medical Faculty of the University of Basel and the University Hospital Basel which supports academic clinical researchers during planning, implementation, analysis and publication of patient-oriented clinical research projects. She has a vast experience in bringing together dry facts from theoretic evidence-base and the needs of health care practitioners and their patients. She is committed to promote a scientific culture with innovation to further improve the evidence-base for health care decision making.

Aula 033 
10:45am - 11:15amCoffee Break
Vorraum 
11:15am - 12:30pmWorkshop A-01
Kollegienhaus, R1 
 
ID: 175 / Workshop A-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Evidence-based medicine education, Librarian curricular involvement, Repositories

Teaching Evidence-Based Medicine: Acting on Challenges, Bridging Disciplines, Sharing Solutions

Catherine Pepper. MLIS. MPH1, T. Derek Halling. MLIS. AHIP2, Margaret Foster. MS. MPH. AHIP1

1Texas A&M University, Medical Sciences Library, College Station, Texas, USA; 2Texas A&M University, Evans Library, College Station, Texas, USA

Teaching evidence-based medicine (EBM) is often a vital and substantial portion of medical libraries' instructional programs. Yet teaching EBM has presented challenges, as well as opportunities, for both medical librarians and medical school faculty. This session be composed of three parts. First, speakers will briefly share the results of a recent qualitative research project investigating effective educational approaches and challenges in teaching evidence-based medicine (EBM) from multiple medical schools. They will report on the extent to which librarians are involved in teaching EBM skills and the perceptions of librarians and medical school faculty on the value of including librarians in EBM teaching and curriculum design. Second, participants will engage in structured, sequential discussions about methods, challenges, and strategies for teaching EBM. Effective teaching approaches for medical students at different stages of education will be covered. Participants will compare EBM teaching methods from other disciplines, such as nursing and pharmacy, and will identify specific strategies for learning activities and for overcoming curricular challenges that could be applied in their own settings. Participants will reflect on the effects of clinical point-of-care tools on effectiveness of EBM teaching and will share ideas on how to overcome organizational and cultural barriers to EBM instruction. Finally, in a parallel design exercise (https://www.usability.gov/get-involved/blog/2006/02/parallel-design.html), participants will incorporate discussion ideas into design and content of a shared repository of EBM teaching materials. Participants will leave with an evidence-based and crowd-shared plan for increasing librarian involvement at their institutions’ EBM instruction programs and for implementing desired changes in EBM instruction. Prior to the session, participants will be asked to read a pertinent journal article, and to bring their current EBM teaching materials and descriptions of their institutions’ EBM teaching methods.

Learning outcomes : Identify common barriers, strategies, and recommendations for teaching EBM. Describe and judge proposed solutions for overcoming barriers for teaching EBM. Create a composite PowerPoint or outline of effective EBM instruction and assessment. Design a repository for EBM teaching materials and methods..

Type of interactivity : Flipped classroom (article to read before session); large and small group discussions and exercises; individual exercises; parallel design exercise for proposed repository.

Level : Introductory/Intermediate

Target audience : Librarians who participate in, or who wish to participate in, teaching evidence-based medicine. Previous experience in teaching EBM is helpful but not required.

Preparation for the session : Yes

Biography and Bibliography
Catherine Pepper, MLIS, MPH, is Associate Professor/Field Services Coordinator for the Texas A&M University Medical Sciences Library. Cathy is 2019 Chair of the Medical Library Association’s Research Section. Cathy’s research focuses on use of scholarly metrics to quantify faculty research impact and a qualitative study on teaching evidence-based medicine.

T. Derek Halling, MLIS, is Associate Professor/Director of Evans Subject Specialists at Texas A&M University Libraries. He has a background in IT and has focused on the library user experience and creation and implementation of new library services. His research focuses on expansion of library liaison activities across multiple university disciplines.

Margaret J. Foster, MS, MPH, AHIP, is Associate Professor/Systematic Reviews Coordinator at the Texas A&M University Medical Sciences Library. She founded MLA’s Systematic Reviews Special Interest Group, and co-authored the only book on systematic reviews for librarians: Assembling the Pieces of a Systematic Review: A Guide for Librarians.
 
11:15am - 12:30pmWorkshop A-02
Kollegienhaus, R2 
 
ID: 238 / Workshop A-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: software and data skills, data literacy, professional development

Library Carpentry and medical libraries: How to acquire software and data skills as information professionals?

Evamaria Krause1, Katrin Leinweber2, Konrad Förstner3

1Augsburg University Library, Germany; 2TIB – Leibniz Information Centre for Science and Technology and University Library, Germany; 3ZB MED – Information Centre for Life Sciences, Germany

Library Carpentry (https://librarycarpentry.org) is a community driven software and data skills training to help librarians develop skills around coding and data analysis. In this workshop, we will introduce Library Carpentry as well as the pedagogical approach taken by The Carpentries (Software Carpentry and Data Carpentry, https://carpentries.org), and discuss with participants how this concept can be applied to help train information professionals in medical libraries.

Regarding the "Roadmap of our profession", the overall aim of the workshop is to discuss the importance of software and data skills that go beyond typical office programs and that help to increase efficiency and reproducibility in the daily work. The second aim is to introduce Library Carpentry as one approach how these skills can be acquired. We will present different ways to get involved, e.g. by becoming a Carpentries helper or instructor, by contributing to the ongoing lesson development, or by organising a Library Carpentry workshop at one's home institution.

The discussion will be guided by three themes:

  1. The bigger picture: Which software and data skills do we need to have (some/better) knowledge of as information professionals in medical libraries? What are problems that we would like to be able to solve with these skills? Where are the limits, i.e. what can we only achieve in collaboration with IT experts? What might be our patrons' expectations?
  2. Workshop content and lesson development: Which Library Carpentry lessons would you choose for a workshop at your institution? Which topics (specific for medical libraries or general) are you currently missing in the Carpentries curriculum? Which hands-on examples could be addressed in workshops to make them more relevant to medical libraries?
  3. Getting started: Which questions do you still have on getting involved in Library Carpentry? How can you get started? Which challenges and opportunities do you perceive?

Learning outcomes : Participants will : understand the teaching philosophy and organisation of Library Carpentry and The Carpentries; be able to determine which aspects of Library Carpentry might be useful to them to develop and foster the uptake of software and data skills at their home institution; have all the information at hand to be able to organise a Library Carpentry event at their institution.

Type of interactivity : We will start with a brief introduction (10 min) to the Carpentries organisation, their pedagogical concept and the lessons currently developed for Library Carpentry. We will then have a Knowledge/World Café discussion session of 3 x 15 min. There will be three topics which are given above, so that every participant will have the chance to attend every table. Each table will be chaired by one of the workshop presenters, who will - together with participants - collect discussion results on a whiteboard or flipboard. The last 10-15 min will be spent for a final discussion, in which we will collect the main ideas from each table and answer any remaining questions.

Level : Introductory

Target audience : The workshop is targeted at information professionals with an interest in which software and data skills medical librarians and other health information professionals need and how Library Carpentry might be a means of acquiring these skills.

Preparation for the session : Yes. For discussion theme 2 (see Description above), please read through the overview page of one of our lessons (on Software-Carpentry.org/lessons or DataCarpentry.org/lessons click the “Site” icon, or on LibraryCarpentry.org click “Lessons”, then one of them, and then “View lesson”).

Biography and Bibliography
Evamaria Krause: Studied microbiology (PhD), biotechnology, plant ecophysiology & vegetation ecology. Worked in university libraries and in research data management. Currently subject librarian for medicine at the newly established medical library at Augsburg University.
Katrin Leinweber: Studied biochemistry, biofilms (PhD), arctic ecology & geology. Worked in 1st level tech support at Prezi.com & in pharma-LIMS implementation. Advising scientific software projects at TIB – Leibniz Information Centre for Science and Technology and University Library, Hannover.
Konrad Förstner: Biochemistry and computer science, PhD in bioinformatics, Postdoc at the Institute for Molecular Infection Biology (University of Würzburg), head of the Core Unit Systems Medicine (University of Würzburg); Now joint Professor for Information Literacy at the TH Cologne and Head of Information Services at ZB MED.
 
11:15am - 12:30pmWorkshop A-03
Kollegienhaus, R3 
 
ID: 195 / Workshop A-03: 1
Workshop session
Topics: Technology Uptake
Keywords: PICO, Metadata, Linked Data, Annotation

PICO Search: Unlocking the Cochrane Data Vault

Deirdre Beecher, Chris Mavergames

Cochrane

Cochrane Review Groups have been creating PICO metadata by annotating the inclusion criteria reported in the methods sections of their systematic reviews. In the process of annotating Cochrane systematic reviews we are enriching our content and data by not only using controlled vocabularies (e.g. SNOMED, WHO ATC/DDD) but also adding our own terms that are more commonly used in reviews and study reports. From this work our own Cochrane Vocabulary is evolving to help develop a search tool to be used by different searchers.

This metadata is available via the PICOfinder search tool prototype. Cochrane is in the process of determining who the end user will be. The prototype for this tool helps us understand how we can search for our metadata and how it could complement the traditional search on the Cochrane Library.

This will be an interactive workshop where participants will be provided with sample searches to test the prototype and give feedback on the PICO search experience.

Learning outcomes : Understand if PICO search integrates or could substitute traditional searching for reports of RCTs; Determine if the tool presented is user friendly for all searchers (researchers, information specialists, patients)

Type of interactivity : Knowledge Cafe structure which will be in three parts:

  • Introduction: Ten/15 minutes presentation to give background on the project, why we are PICO annotating, progress to date and future development;
  • Exercise: participants (in small groups) will use the PICOfinder search tool. The URL to the tool, sample searches and feedback sheets will be provided - small group discussion to take place while using the tool
  • Finish with large group discussion on using the tool and feedback

Level : Intermediate/Advanced

Target audience : Participants with an interest in linked data and using metadata to make evidence based research more easily retrievable.

Preparation for the session : Yes

Biography and Bibliography
Deirdre Beecher is the Senior Metadata Specialist for the Cochrane Linked Data Project. Qualified information specialist who has worked with the Cochrane Injuries and Multiple Sclerosis Groups. Since 2016 she has worked on the PICO annotation of Cochrane systematic reviews in maternal and child health, and has been responsible for co-ordinating the PICO annotation of all other Cochrane systematic reviews. https://www.linkedin.com/in/deirdrebeecher/

Chris Mavergames is a senior technology leader with a background in knowledge management, information architecture, web development, and database management. He is the Head of Informatics and Knowledge Management/Chief Information Officer (CIO) for The Cochrane Collaboration, a large, global non-profit healthcare knowledge organization, where he leads Cochrane's technology and knowledge management infrastructure including software and tools for evidence synthesis in health care, websites, and other tools and data services. https://www.linkedin.com/in/chrismavergames/
 
11:15am - 12:30pmWorkshop A-04
Kollegienhaus, R4 
 
ID: 164 / Workshop A-04: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Systematic Reviews; LibGuides; Instruction

Surveying the Systematic Review Support Landscape: A Content Analysis of LibGuides

Katharine Alix Hayden, Zahra Premji, Helen Pethrick, Jennifer Lee, Heather Ganshorn

University of Calgary, Canada

Our role as librarians is changing from an advising, supportive role to teaching students, researchers, and faculty systematic review methodology. Specifically, we teach how to conduct comprehensive systematic search strategies (i.e. data collection) during instruction sessions or workshops and, more often, during one-on-one consultation. Librarians are finding it difficult to keep up with the ever-increasing demand for assistance and instruction. As well, researchers and students frequently seek librarian assistance for guidance on all aspects of the systematic review methodology including managing the data, data extraction, and quality assessment.

Librarians often develop online pathfinders or research guides, called LibGuides, in response to this increased demand for guidance and assistance. LibGuides are web-based content management systems that are extremely simple and user-friendly to set up and are currently used throughout academic libraries worldwide. Funded by a Teaching and Learning grant from our University, we were interested in learning how academic libraries used their LibGuides as a means for building capacity for systematic reviews. We wanted to discover best practice LibGuides that provide online (videos, tutorials, written) instructional support for conducting systematic reviews.

We will discuss the results from our recent content analysis of 19 academic libraries’ LibGuides which focused on systematic reviews. The LibGuides were from Australia, Canada, United Kingdom, and the United States. The guides were analyzed for the type of resource: educational (internal), education (external), tools (educational), tools (informational), service, or informational, within each phase of the systematic review methodology. We discovered interesting trends which we will use as a springboard for discussion during the workshop.

The aim of our workshop is to engage with participants on ways to add more instructional resources and content to systematic review LibGuides, and to develop guides that will help build capacity for systematic reviews in their own institutions.

Learning outcomes : Participants will have a greater understanding of how LibGuides support systematic reviews. They will be able to analyze systematic review LibGuides/pathfinders to determine the type of content. They will be able to create and redevelop their own systematic review LibGuides to be more instructional.

Type of interactivity : Interactivity is woven throughout the workshop. We will first ask participants about their experiences designing and developing LibGuides. Participants will be asked for their reflections on their own systematic review LibGuides, as well as on our results from our content analysis. We will also share participants’ best practice LibGuides (provided to the presenters in advance). We will then have a Knowledge Café, where small groups of 5 or 6 participants will discuss how to design and develop a LibGuide for systematic reviews that focuses on education, not only information. Participants will move from one group to another 2 times, and then will come back together as a large group for a final exchange of ideas. The final group discussion will focus on the key elements needed to develop a LibGuide that can build capacity for systematic reviews.

Level : Introductory

Target audience : Participants with an interest in further developing their online resources/pathfinders/LibGuides for supporting systematic reviews.

Preparation for the session : Yes (will be communicated by presenters prior to the conference via email.)

Biography and Bibliography
Presenters:
K. Alix Hayden (MLIS MSc PhD), Nursing & Kinesiology Librarian
Zahra Premji (PhD MLIS), Research and Learning Librarian
Collaborators:
Helen Pethrick (BHSc / BA Student), Research Assistant
Jennifer Lee (MISt), Chemistry, Computer Science, Environmental Design, Mathematics & Statistics, Physics & Astronomy Librarian
Heather Ganshorn (MLIS), Director, Science & Engineering Library

The presenters/collaborators are health science librarians at Libraries and Cultural Resources, University of Calgary, Alberta, Canada. They provide extensive consultation to faculty and students conducting systematic reviews. In addition, Dr. Premji co-teaches a graduate course on systematic reviews, and Dr. Hayden provides extensive support for an undergraduate nursing course on systematic reviews. As well, the presenters/collaborators are co-authors on numerous knowledge synthesis studies and have worked with University of Calgary researchers/students, as well as other organizations including the World Health Organization and the 5th International Consensus Statement on Sport Concussions.
 
11:15am - 12:30pmWorkshop A-05
Kollegienhaus, R5 
 
ID: 218 / Workshop A-05: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: user-oriented services, teaching techniques, information skills, digital literacies

Teaching at scale: Effective methods of information skills development in large and diverse user populations. A TeachMeet

Fiona Brown, Marshall Dozier, Ruth Jenkins, Donna Watson

University of Edinburgh, United Kingdom

As a result of growth in numbers of students, researchers and healthcare professionals who seek both generic and specialist support from information professionals, as information professionals we find ourselves with the challenge of providing training and support that are timely, at an appropriate level for the individual, and meaningfully situated within subject areas or disciplines. We also have increasing numbers of students on fully online programmes of study, and who require online synchronous and asynchronous training and support. In this session, we call on fellow delegates to share their approaches and solutions to resolving these and related challenges.

This session is designed as a TeachMeet, in which delegates who opt to share their ideas give “nano-presentations” outlining a core problem, a tested approach, and key learning points for implementation by others.

Delegates who do not choose to present may still contribute actively by asking questions and participating in a reflective group discussion.

A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Learning outcome : 1. Participants will gain an understanding in techniques and approaches to key problems in supporting a large and diverse audience of service users. 2. Participants will analyse and identify the priority issues for their own context, and gain ideas for approaches to resolution for those issues.

Type of interactivity : A TeachMeet approach will be used, in which delegates will be invited to apply in advance to present on their own approaches. The session organisers will select presentations to show as wide a variety of approaches as possible, to enable comparisons and evaluations. The key take-away points for participants will be highlighted in a group discussion. Delegates will be able to formulate ideas for what approaches to adapt or adopt for their home institutions, and to identify their own professional development agenda.

Level : Intermediate

Target audience : This workshop is of interest to those involved in design / delivery of information and digital skills teaching, or those supervising teaching teams, who wish to exchange approaches to meet the learning needs of increasingly large and diverse clientele groups.

Preparation for the session : No

Biography and Bibliography
Fiona Brown, Marshall Dozier, Ruth Jenkins and Donna Watson are Academic Support Librarians, active in teaching good academic practice, information and digital skills, and in design of online and face-to-face teaching. We have extensive experience in 1-to-1, small group and large group teaching, from undergraduate to research scientist levels. We would like to share our experience and ideas, but in this session we really want to learn about your teaching ideas and innovations.
 
11:15am - 12:30pmWorkshop A-06
Kollegienhaus, R6 
 
ID: 139 / Workshop A-06: 1
Workshop session
Topics: Technology Uptake
Keywords: Medical Subject Headings, translation, workflow, linked data, open source

Medical Subject Headings translation process in the times without MTMS

Filip Kriz, Lenka Maixnerova

National Medical Library, Czech Republic

With the National Library of Medicine (NLM Bethesda) abandoning the MeSH Translation Maintenance System (MTMS) the translating organizations must find a way to continue with their translation efforts while the organizations planning to begin translating need to look for other tools. We have developed an open-source system for MeSH translation workflow and data management - the project name is “MeSH Translation Workflow” aka MTW. The system has been designed to use the official MeSH RDF linked datasets (https://id.nlm.nih.gov/mesh/) which hopefully will not disappear in foreseeable future. MTW has been used in production since January 2019. We will present the project current state, its architecture and data model, main design goals and decisions, its documentation and possible deployment scenarios. A testing instance of the MTW web app will be available for participants to try hands-on the translation interface. We will provide basic instructions and support. Participants working in groups will try to: identify possible project limitations, evaluate the feasibility of MTW deployment at their organizations or possible involvement in the development, and summarize use cases for the translated MeSH datasets. Together we will create a roadmap for further development of MTW. We will then present results of the pre-workshop online survey of participants’ actual MeSH translation process and statistics and try to resolve the possible obstacles in their workflows or systems. Some questions remain open because the translation process has not yet been fully revealed by NLM. We want participants to share in discussion their view of the current situation and present their efforts in resolving the absence of MTMS.

Learning outcomes : The participants will: Understand MeSH linked data model design and its application for translation data management; Be able to use a new system for MeSH translation locally on their devices (PC, laptop); Learn how to translate MeSH in a new interface; Know how to convince a system administrator to deploy a new open-source software for MeSH translation; Be able to develop a use case for their translated MeSH datasets; Know how the other MeSH translating organizations are working; Meet new colleagues in the MeSH translation community.

Type of interactivity : Active participation - individual and group work, learning exchange through discussion.

Level : Intermediate

Target audience : Anyone interested in the different aspects of MeSH translation process or in the resulting MeSH datasets usage : colleagues from MeSH Special Interest Group; MeSH translators; Data managers; Metadata specialists; System integrators, software architects.

Preparation for the session : Yes

Biography and Bibliography
Filip Kriz, National Medical Library, Prague, Czech Republic
Head of Library Apps & Digitization Dept. A librarian, long-time system administrator, data wrangler, software developer and open source enthusiast

Lenka Maixnerova, National Medical Library, Prague, Czech Republic
Assistant Director of Department of Acquisition, Processing and Management of Collections. Manager of Czech MeSH translation, and of Bibliographia medica Čechoslovaca. Head of Association of Library and Information Professionals of the Czech Republic for Prague region.
 
11:15am - 12:30pmWorkshop A-07
Kollegienhaus, R7 
 
ID: 173 / Workshop A-07: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (1)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

Tools, potential needs and areas related to specific steps in the research data life cycle will be explored. The participants will have the opportunity to indicate the areas where they are already involved or offering services, those they hope to add to their offering and those they believe have nothing to do with the library. We will discuss the results and see whether there seem to be a consensus or not on research data matters where librarians may play a role or distanciate themselves from.

The presenters will briefly mention the activities undertaken in their own context and we will investigate all toghether whether other insitutions have similar contexts (insitutional policy on RDM, national requirement for DMP, possibility of collaboration with other services, etc).

Each participant will eventually have the possibility to share useful resources, tips and/or key recommandations for success.

We intend to make available online (either only for the participants or for all, as will be defined at the end of the workshop) all the material and knowledge gathered during the workshop, so it can serve as a panorama and reusable knowledge bank.

During the workshop, participants will connect and exchange with colleagues.

Learning outcomes : After this workshop, each participant should be able to list research data management topics in which the library can play a role; give examples of concrete services provided by libraries with regards to research data management; justify the pertinence of developping a service linked to research data management; compare various services approaches and their implications; compare and contrast their own context with that of other institutions and countries; connect with other colleagues and benefit from their experiences; locate resources useful for their users and/or the development of their own services; develop partnership and collaboration with colleagues at other institutions for future activities; reflect on their offer and level of service and formulate wishes for future developments.

Type of interactivity : The workshop will be using various interactivity devices to stimulate exchanges and gather participants experiences and feedbacks. We will use an icebreaker and we will provide various opportunities for the participants to move around the room to vote, report feedback on sticky notes, etc…

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
 
12:30pm - 2:00pmL1: Lunch & Exhibitors visiting
Vorraum 
1:00pm - 2:00pmSIG 2: SIG meeting PHIG

The Public Health Information Group (PHIG) of EAHIL is a forum for information professionals in public health libraries and information centres and all other information professionals interested in public health issues in Europe.

Kollegienhaus 
1:30pm - 2:00pmVendor session 1: Product presentations
Computerraum,112 
2:00pm - 3:15pmWorkshop B-01
Kollegienhaus, R1 
 
ID: 174 / Workshop B-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management (RDM) ; Library services ; Data Management Plan (DMP) ; Data Stewardship ; Data Libarian

Research Data Management services & the Library: where do you stand ? (2 - an UnConference)

Jean-Blaise Claivaz, Floriane Muller

University of Geneva Library, Switzerland

This workshop will provide the opportunity for librarians to discuss with colleagues of matters related to research data management services and the role of the libarians on this subject.

It will build on the previous workshop "Research Data Management services & the Library: where do you stand ? (1)", which should generate reflexions and prompt questions and wishes to further investigate or discuss some research data management subjects of various kinds.

The agenda will be participants-driven but one can expect questions such as: is it the role of the library or not ? what kind of services can librarians offer with regards to Electronic laboratory notebooks, data anonymisation, …? How do librarians develop their competencies and prepare for these new roles? etc.

This second workshop is intended as a place to dig further and investigate more precise topics brought by the participants or the organizers. It can be taken in itself for participants who already have topics they want to discuss with pairs, or be taken as a sequel to the first workshop.

Learning outcomes : During the workshop, participants will connect and exchange with colleagues.The participants will be able to draw connections among ideas; examine questions and problems linked to research data management at their institution; argue to justify a stand or a decision; gather various feedbacks and points of view, discuss experiences, and eventually formulate a synthesis.

Type of interactivity : The workshop will be based on the "Open Space Technology (OST)" methodology. This allows any participant to bring to the session elements of interest that s/he wishes to discuss with pairs. The exact agenda is therefore participant-driven in an open and friendly to all space. Groups are not fixed and participants may change group when they feel they have contributed all they could or when they wish to participate in another group. The organisers will rely on participants to bring along topics but they have some in reserve if necessary.

Level : Intermediate

Target audience : The ideal audience for the workshop would be people having a knowledge or involved in Research Data questions or services within their institution. We expect open minded colleagues willing to share experiences, questions, doubts, or intended developments. Any colleagues interested in the subject are welcome, even if their library does not have an offering on the topic for the moment.

Preparation for the session : No

Biography and Bibliography
Jean-Blaise Claivaz, trained historian and librarian, has been working at the University of Geneva since 2000. Formerly responsible for electronic resources and consortial subscriptions, he now coordinates Open Access and Research Data Management services and projects.

Floriane Muller works as a librarian at the medical and pharmaceutical science branch of the University of Geneva Library. She is involved in research data management and publishing support activities, services and training sessions. She holds a master’s degree in Information Science from the University of Applied Sciences Western Switzerland.
 
2:00pm - 3:15pmWorkshop B-02
Kollegienhaus, R2 
 
ID: 202 / Workshop B-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Leadership development, Management; Knowledge Mobilization; Mentoring; Strategic Planning

Developing new leaders: Learn from the Canadian experience based upon a unique leadership institute presented by the Canadian Health Libraries Association (2 x 75 min)

Sandy Iverson1, Miriam Ticoll2

1St. Michael's Hospital, Canada; 2Canadian Health Libraries Association

The Canadian Health Libraries Association /Association des bibliothèques de la santé du Canada (CHLA/ABSC) recently planned and launched its first ever leadership institute. The Leadership Institute is designed for health science librarians who want to develop strategic approaches to mobilizing knowledge and enabling informed decision-making at senior levels within their organizations. The goal is to build the capacity of participants to develop an approach to leadership that integrates five major components of leadership development (Understanding of self; Understanding of Context; Organizational analysis/Systems Thinking; Relationships for multi-directional influence and Change management ) while also engaging with current and emerging topics challenging health librarians such as artificial intelligence, text mining, personalized medicine, technological integration, open access, open science, metrics, etc.

This workshop will provide an opportunity for you to learn about the CHLA/ABSC initiative and what we learned from it, but also to engage in conversations about some of these themes and topics. The workshop will enable participants to reflect on their own leadership practices and share their thoughts and experiences, as we collectively grapple with some of the challenging questions that arose during the Institute such as:

  • How do we successfully advocate for library and information services within our organizations?
  • What is the main value-add that librarians bring to the table, now that searching is done by everyone, including possibly the next iteration of IBM’s Watson?
  • How can we successfully articulate and use our organization’s values to enhance engagement with the library?
  • How can we develop action plans to continuously monitor and respond to external changes that impact the internal operations of our organizations?
  • Finally, participants will have an opportunity to discuss and decide on the most burning issues for library leadership in the European context.

Learning outcomes : Participants will gain an increased understanding of the complexities of leadership in the changing health information services landscape. They will be able to articulate the five major components of the leadership program developed and delivered by the CHLA/ABSC Leadership Institute. They will have experienced an opportunity to critically analyze how potential leaders in the Canadian context have approached some of the more challenging leadership challenges facing our profession, and to express how they understand these issues from their own perspective and location. Participants will be able to apply a health library oriented framework for leadership in the contexts in which they work.

Type of interactivity : This workshop will integrate 2 or more interactive methods such as small group discussions; pyramid discussions and/or dotmocracy. While the final format may vary, it is likely that the workshop will include:

  • a short introduction to the Canadian leadership institute (its background, key components and lessons learned)
  • small group discussions on specific key topics
  • pyramid discussion or dotmocracy exercise for developing consensus on primary leadership development needs

Level : Intermediate

Target audience : Managers, Leaders, Aspiring leaders

Preparation for the session : No

Biography and Bibliography
Sandy Iverson is president of the Canadian Health Libraries Association 2019/20. Her professional position is as manager of the Health Information and Knowledge Mobilization program at St Michael’s Hospital in Toronto. She holds graduate degrees in Library Science and Adult Education. Her professional interests include health and information literacy, leadership development, measurement and evaluation, and bibliotherapy. Sandy is also a practicing psychotherapist in the province of Ontario.

Miriam Ticoll has been a leader in health librarianship in Canada for over two decades. Miriam is a past President of the Canadian Health Libraries Association/ Association des bibliothèques de la santé du Canada (CHLA/ABSC) and a recipient of the Lifetime Achievement Award from CHLA/ABSC. She currently works as a consultant in the health-related not-for-profit sector.
 
2:00pm - 3:15pmWorkshop B-03
Kollegienhaus, R3 
 
ID: 216 / Workshop B-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Innovation, organizational; Evidence-based practice; Information specialists; Knowledge management; Decision making

Embedding knowledge in the transformation of healthcare: a manifesto (2 x 75 min)

Alison Turner1, Suzanne Wilson2, Anne Gray3

1NHS Midlands and Lancashire Commissioning Support Unit, UK; 2Northumberland, Tyne and Wear NHS Foundation Trust, UK; 3Arden and Greater East Midlands Commissioning Support Unit, UK

In a climate of increasing financial pressure and rising demand, health and social care economies around the world face the challenge of developing new and innovative models for delivering health and care services. A clear knowledge base is needed for: understanding the problems which need addressing; designing appropriate solutions; implementing change and evaluating against outcomes. There is a growing recognition of the complexity, ambiguity, volatility and uncertainty inherent in transformation – this suggests a more dynamic approach is needed to embed knowledge-based decision making. Patrick Mitchell, Health Education England, has recently talked of the role of librarians in delivering information to the bedside and the boardroom. The clinical librarian model has transformed the use of evidence in patient care – it’s time now for librarians and knowledge specialists to shape new roles and services to effect a similar revolution to embed knowledge in strategic decision making.

The workshop will start with a short storytelling session, where contributors will share their experiences of working in this space and engaging with strategic decision makers. Each contributor will pose a question which will form the basis of discussions, in a Knowledge Café format. Participants will then be invited to share reflections, to co-create a “Manifesto” for the involvement of librarians and knowledge/information specialists in strategic change.

Learning outcomes : The main aim of the workshop is to consider the role of library and information professionals in supporting evidence-informed strategic change in healthcare. This will be achieved by: Learning about the context of healthcare transformation and the specific needs and preferences of decision makers; Identifying the opportunities for librarians and knowledge specialists; Discussing enablers and barriers to expanding roles and services to meet the needs of strategic decision makers; Reflecting on next steps and development needs; Understand the contextual factors influencing how decision makers use knowledge and evidence; Analyse the unique service offer of library, knowledge and information services; Apply learning to reflect on their own strategies to identify and act on opportunities locally.

Type of interactivity : This workshop will use different methods to allow participants to engage, reflect and share. The workshop is centred on the concept of co-creating a “manifesto” to explore and promote the role of library, knowledge and information professionals in large scale strategic change in healthcare, for example, the design, delivery and implementation of new models of care.

Following a short storytelling session (approx. 30 minutes), where 2-3 contributors will share their experiences, touching on opportunities and challenges, we will organise participants using the knowledge café format (approx. 1 hour). This format is well suited to enabling people to share reflections and experiences. We will then build on this by inviting participants to work in small groups to contribute reflections and ideas, organised by themes emerging from the knowledge café, and thus, co-create a draft “manifesto”. The manifesto will be shared online as a working document, following the conference.

Level : Introductory/Intermediate

Target audience : This workshop is open to anyone with an interest in developing their service to better support large scale change programmes in healthcare. It is likely to be relevant to library and knowledge staff working in health services/providers, support services, academic institutions and policy and research centres.

Preparation for the session : No

Biography and Bibliography
Alison Turner (Managing Consultant, NHS Midlands and Lancashire Commissioning Support Unit) is passionate about providing actionable insights for decision makers, in her role leading an evidence analysis service which provides support for health services transformation and strategic planning.

Suzanne Wilson (Head of Library and Knowledge Services, Northumberland, Tyne and Wear NHS Foundation Trust) is supporting the use of evidence and evaluation in the move towards an Integrated Care System for mental health services in the North of England.

Anne Gray (Knowledge Officer, NHS Arden and GEM Commissioning Support Unit) provides tailored evidence, resources and knowledge services to support decision makers, through horizon scanning, desk research and knowledge management.
 
2:00pm - 3:15pmWorkshop B-04
Kollegienhaus, R4 
 
ID: 246 / Workshop B-04: 1
Workshop session
Topics: Technology Uptake
Keywords: systematic review, machine learning, crowdsourcing, artificial intelligence, technology

Human and artificial intelligence: new technologies and processes to find studies for systematic reviews ( 2 x 75 min)

James Thomas1, Anna Noel-Storr2, Claire Stansfield1

1EPPI-Centre, UCL, United Kingdom; 2Radcliffe Department of Medicine, University of Oxford, United Kingdom

BACKGROUND: The large and growing number of research publications, coupled with poor search precision, can make identifying all studies eligible for inclusion in a systematic review both challenging and time consuming. Machine learning and text mining technologies have great potential, but may best be considered as aids to human effort, rather than replacements. Emerging approaches to finding research are not limited to technological solutions though, and new human processes – including ‘crowdsourcing’ - are showing that it is possible to make the study identification process more efficient.

AIMS: To present, and for participants to have hands-on experience with, some of the latest automation and crowdsourcing tools to support study identification in systematic reviews. To consider critically the evidence base that supports the use of the tools. To discuss their use as a group, and how users might contribute to their further development and evaluation

CONTENT: We will outline and experience the ways in which new technologies are being applied to searching and study selection in systematic reviews. We will provide overviews of: Current applications for searching, including approaches that aim to improve sensitivity and/or precision, or to aid database translation; Current applications for study selection, including approaches that aim to reduce the number needed to screen or expedite quality assurance; Living systematic reviews: how we can utilise new technologies to maintain the currency of a given review – or suite of reviews; How some study identification tasks can be carried out at scale – outside the scope of individual reviews – making study identification much more efficient, and reducing duplication of effort on a global scale.

We will also summarise and discuss the current evidence base to consider as a group how mature particular technologies are, whether they are ready for use, or what additional development and evaluation is necessary.

Learning outcomes : Participants should be able to: Differentiate some ways that new technologies and processes – including machine learning, text mining and crowdsourcing - help with study identification; Be familiar – and have interacted – with some of the latest tools which utilise these new technologies and processes; Be developing a critical awareness of the evidence base and the issues that need to be borne in mind when using these tools; Have an introductory understanding of how some of the new technologies work.

Type of interactivity : Most of the time will be devoted to hands-on experience with tools, and discussion about their use. Please bring a laptop / tablet with you to try the online tools for yourself. We will adopt the following pattern of activity for each technology we cover:

  1. Introductory presentation to include: how the technology works, how it can be used, and what evidence is available to support its use;
  2. Individual and paired hands-on experience with using the tool;
  3. Group discussion (with feedback) on the strengths and weaknesses, acceptability and usability of the tool.

For those who attended our EAHIL workshop in 2018, this year’s workshop will additionally cover crowdsourcing as well as providing up-to-the-minute overviews of the latest technologies and their evaluations. A new theme will be a focus on human-machine interaction: rather than thinking that the machine will be able to do all the work, we consider how the human and machine together are able to achieve more than either operating alone.

Level : Intermediate

Target audience : Information specialists, librarians, and review authors; also of relevance for commissioners and users of reviews

Preparation for the session : No

Biography and Bibliography
James Thomas is Professor of Social Research and Policy at the EPPI-Centre, UCL, London. His research is centred on improving policy and decision-making through the use of research. He has written extensively on research synthesis, including meta-analysis and methods for combining qualitative and quantitative research in mixed method reviews. He also designed EPPI-Reviewer, software which manages data through all stages of a systematic review, which incorporates machine learning/AI. He is principal investigator of the Evidence Reviews Facility for the Department of Health and Social Care, England, a large programme of policy-relevant systematic reviews with accompanying methodological development. James is co-lead of Cochrane ‘Project Transform’ which is implementing new technologies and processes to improve the efficiency of systematic reviews. He is also co-investigator on a major Collaborative Award from the Wellcome Trust, led by Susan Michie (UCL), to develop novel technologies to organise, synthesise and present the behavioural science literature.

Anna Noel-Storr has worked for Cochrane since 2008 as an information specialist for the Cochrane Dementia and Cognitive Improvement Group based at the University of Oxford. During that time she has played a leading role in the development and implementation of crowdsourcing in health evidence production. This began with the 'Trial Blazers' study for which she won the Thomas C Chalmers Award in 2013. Since then, she has led a number of initiatives exploring the role of crowdsourcing and citizen science in systematic review production and evidence synthesis. She currently leads Cochrane Crowd, a component of Cochrane ‘Project Transform’.This work involves the development of a crowd platform offering willing contributors a range of micro-tasks to dive into, all of which are designed to enhance Cochrane’s content and speed up the review production process without any compromise on the exceptionally high quality expected of Cochrane systematic reviews.

Claire Stansfield is an Information Scientist at the EPPI-Centre, UCL Institute of Education, London and is involved in developing and applying research methods for systematic literature searching across a range of policy areas in health promotion, public health, social care and international development. She also supports research groups internationally to learn and use literature searching methods for systematic reviews, particularly within the international development field.

Thomas J, Noel-Storr A, Marshall I, Wallace B, McDonald S, Mavergames C, Glasziou P, Shemilt I, Synnot A, Turner T, Elliott J; Living Systematic Review Network. Living systematic reviews: 2. Combining human and machine effort. J Clin Epidemiol. 2017 Nov;91:31-37. doi: 10.1016/j.jclinepi.2017.08.011
 
2:00pm - 3:15pmWorkshop B-05
Kollegienhaus, R5 
 
ID: 182 / Workshop B-05: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: research data management, competence mapping

Competences needed for research data management in libraries - Do we need right skills or the right persons? (2 x 75 min)

Mari Elisa "MEK" Kuusniemi1, Siiri Fuchs1, Katri Larmo2, Tiina Heino2

1Helsinki University Library, Finland; 2Terkko Medical Campus Libarary, Helsinki University Libarary, Finland

When supporting RDM, different skills and subject specific competencies are needed. The depth and frequency in which each skill/special competency is necessary, depends on the expert role. E.g. the prime comptencies of an "educator & marketing expert" might be different than those of an "developer & coordinator". In this workshop we explore together the ideas of each participant: what are the skills needed in each role, and how frequently. Each participant reflects to her/his own skills and roles as well as the big picture.

Learning outcomes : By doing pre-tasks, group working, interactive and individual reflection, participants create "architypes of RDM professional roles", as well as combination of skill sets needed to fulfill those roles. Each participant reflects both in a personal and in an organizational level. The metacognitive knowledge created will help to meet expectations of an RDM expert in an ambitious but still realistic level, as well as map the needed continuing professional development. The participants will discover his/her current competency level as well as which skills are the most crucial in her/his role and which can be left in the responsibility of other expert colleagues. The workshop will also be useful for mapping the possible needs for recruiting new RDM experts.

Type of interactivity : Pre-task: See the table in p. 10, to get an overview of library RDM services: Reeves Flores et al. (2015), Libraries and the Research Data Management Landscape https://www.clir.org/wp-content/uploads/sites/9/RDM.pdf,

Level : Intermediate

Target audience : Anyone working with research data management (RDM) related services or responsible in organizing those services.

Preparation for the session : Yes

Biography and Bibliography
Mari Elisa "MEK" Kuusniemi, Research services, Helsinki University Library. MEK is a science information specialist and part of the research services team. Her main task is to develop the research data management services of the library.

Siiri Fuchs, Research services, Helsinki University Library. Siiri is a science information specialist working in Data Support with background in biological sciences.

Katri Larmo, Terkko Medical Campus Library, Helsinki University Library. Katri is an information specialist and part of the research services team.

Tiina Heino, Terkko Medical Campus Library, Helsinki University Library. Tiina is an information specialist, main task coordinating and having courses in information retrieval at the University of Helsinki, Medical Campus.
 
2:00pm - 3:15pmWorkshop B-06
Kollegienhaus, R6 
 
ID: 196 / Workshop B-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Systematic review service, Fishbowl discussion, Exchange of experiences, Best practice

Setting up a systematic review service – Experiences, tips, and questions. A fishbowl moderated by three different libraries (2 x 75 min)

Hannah Ewald1, Heidrun Janka2, Volker Braun3

1University Medical Library, Switzerland; 2University of Bern Medical Library, University of Bern, Switzerland; 3Library of the Medical Faculty Mannheim, Heidelberg University, Germany

Three session moderators who have been or are currently involved in setting up a systematic review service, Hannah Ewald, Heidrun Janka and Volker Braun, will share their experiences in a short presentation (~10 minutes). The presentation will set the stage for a plenary discussion. Colleagues of all levels of experience can share their knowledge, give helpful insights in their work, engage in the discussion, or raise questions and issues relevant to different settings. Session content will include helpful information, obstacles on the way and how they were overcome, dos and don’ts, tips and tricks, potential collaborators, fee-based yes/no – cost scheme, billing modalities, acknowledgement versus co-authorship.

Learning outcomes : Evaluating criteria for a successful systematic review service. Analyzing if and how a systematic review service is a valid option for one’s own setting. Applying input from roundtable discussion into practice. Creating a network of peers involved in systematic review services.

Type of interactivity : The fishbowl is an opportunity for participants to get together in an informal setting to examine issues around a specific topic. Chairs will be assembled circularly – this is the “fishbowl”. After introduction of the topic by the moderators, any member of the audience can, at any time, occupy an empty chair at the center of the fishbowl and join the conversation, ask questions or share experience. To give everyone the opportunity to speak, speakers within the fishbowl should leave whenever someone new joins the fishbowl.

Level : Introductory

Target audience : Information specialists who know what systematic reviews are, who are familiar with the different steps, and who offer services around systematic reviewing.

Preparation for the session : No

Biography and Bibliography
Hannah Ewald works as information specialist and researcher at the University Medical Library in Basel and at the Department for Clinical Research of the University Hospital Basel. She has been involved in setting up a systematic review service since November 2017, works are ongoing. Hannah has a background in Physiotherapy and Public Health and holds a PhD degree in Epidemiology.

Heidrun Janka is a Medical Information Specialist working at the University of Bern Medical Library. She is involved in curriculum development for the Medical Faculty and conducts systematic searches for researchers and clinicians from the University Hospital in Bern. A systematic review service has recently been established at the Medical Library in Bern which is in continuing development. Heidrun holds a master degree in Biology and in Library and
Information Science.

Volker Braun works as a librarian at the Medical Faculty Mannheim of Heidelberg University and conducts systematic searches since 2014 together with his colleague Maurizio Grilli. The service wasestablished 2013 by Maria-Inti Metzendorf who is now working as an Information Scientist at the Cochrane Metabolic and Endocrine Disorders Group in Düsseldorf.
 
2:00pm - 3:15pmWorkshop B-07
Kollegienhaus, R7 
 
ID: 198 / Workshop B-07: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: professional advocacy, evidence synthesis, special interest groups, collaboration

The future of dynamic Special Interest Groups in EAHIL: Shaping the scope and activities of the new Evidence-based Information SIG (2 x 75 min)

Marshall Dozier1, Alicia Fátima Gómez-Sánchez2, Krizia Tuand3, Thomas Vandendriessche3

1University of Edinburgh, United Kingdom; 2University of Hertfordshire, United Kingdom; 3KU Leuven, Belgium

This workshop has two core aims: Firstly, to use a highly participative format to formulate the scope and activities of the new special interest group (SIG) in Evidence-based information.

Secondly, to take the same approach to explore how the new SIG can more effectively operate within EAHIL.

1. Scope and activities of the Evidence-based information SIG: Evidence-based medicine and evidence-based practice includes the use of the best available research evidence to guide decision-making. Considering the impact of systematic reviews and other evidence-based products in decision-making, the method for comprehensively gathering the information about a specific, well-defined health issue is extremely important to ensure conclusions are based on the best available evidence and to reduce bias. However, Gómez-Sánchez et al. (EAHIL 2016) and Jane Falconer (EAHIL 2018) respectively shared similar results to prior studies pointing out that the search strategies accompanying systematic reviews continue to be often badly reported or to show a very poor methodological quality. Through the Fishbowl discussion format, all interested participants can contribute to a formulation of the SIG's priorities, aims, scope and activities, which could include: supporting knowledge exchange; providing and supporting continuing professional development for health librarians and researchers; working with publishers of medical journals; advocating for inclusion of librarians as editors in peer-review processes; collaborating with other interest groups or projects and support the dissemination or development of international standards.

2. Effective SIG operations: EAHIL members have identified challenges to SIGs: lack of activity between annual meetings; difficulty scheduling and lack of time for effective meetings during conferences/workshops; providing ways for members who cannot travel to participate in the group discussions. Workshop participants will discuss and identify modes of operation that support engagement throughout the year and for geographically distributed collaborators. This part of the workshop will be of interest to other EAHIL SIG leaders.

Learning outcomes : Participants will : 1. Gain an understanding of the key quality issues in methods and reporting of evidence syntheses. 2. Analyse and identify the priority issues in this area, and gain ideas for approaches to resolution. 3. Create a collective plan for the scope of the new SIG, its activities, and operating methods that the SIG can adopt to explore how SIGs can be more effectively participative in EAHIL. 4. Learn about and apply the Fishbowl technique.

Type of interactivity : A moderated Fishbowl design will be used, in which a small number of individuals will be invited to prepare short "position statements" to initiate discussion and debate among the whole group. The points raised will be recorded and the discussion will lead to the formulation of the SIG's scope, types of activities, and actions for next steps.

Level : Intermediate

Target audience : This workshop is primarily of interest to those who wish to have a more active role in improving the quality of methods and reporting of evidence syntheses. The second part of the session would also be of interest to existing SIG leaders who would like to explore ways of transforming group interactions to be less dependent on very brief annual face-to-face meetings.

Preparation for the session : No

Biography and Bibliography
Marshall Dozier (University of Edinburgh). Active in systematic review support and in design of online group interactions.

Alicia Fátima Gómez-Sánchez (University of Hertfordshire). Interested on evidence based practice support, research quality and research impact.

Krizia Tuand (KU Leuven). Active in systematic review support and teaching information literacy.

Thomas Vandendriessche (KU Leuven). Active in systematic review support, teaching information literacy and providing Research Data Management support.
 
3:15pm - 3:45pmCoffee Break
Vorraum 
3:45pm - 5:00pmSpecial session 01
T.b.a 
 
ID: 261 / Special session 01: 1
Special session

"EAHIL Basel Escape game"

Marylène Grzesiak1, Adélaïde Offner1, Jolanda Elmers2

1Bibliothèque psychiatrique universitaire de Lausanne, Switzerland; 2Bibliothèque universitaire de médecine de Lausanne, Switzerland

An escape room is a physical interactive adventure game, where participants must find a way to escape a room within a specific time limit by strategically solving puzzles and riddles, using clues and sometimes hints. This game is highly interactive, dynamic, and most importantly, it promotes teamwork, communication, problem-solving skills and a lot of creative thinking. Academic and public libraries have used escape rooms for staff development workshops, library orientations, and library instruction. If you want to experience a fun, immersive, live action escape game, specially developed and organized for EAHIL delegates by your Swiss colleagues from the Lausanne medical libraries, join us. Please note that the number of participants is limited to 15.

 
3:45pm - 5:00pmWorkshop B-02 Cont'd: Developing new leaders
Kollegienhaus, R2 
3:45pm - 5:00pmWorkshop B-03 Cont'd: Embedding knowledge in the transformation of healthcare
Kollegienhaus, R3 
3:45pm - 5:00pmWorkshop B-04 Cont'd: Human and artificial intelligence
Kollegienhaus, R4 
3:45pm - 5:00pmWorkshop B-05 Cont'd: Competences needed for research data management in libraries
Kollegienhaus, R5 
3:45pm - 5:00pmWorkshop B-06 Cont'd: Setting up a systematic review service
Kollegienhaus, R6 
3:45pm - 5:00pmWorkshop B-07 Cont'd: The future of dynamic Special Interest Groups in EAHIL
Kollegienhaus 
3:45pm - 5:00pmWorkshop C-01
Kollegienhaus, R1 
 
ID: 178 / Workshop C-01: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Librarian Research, Research Topics, Research Questions

Identifying Research Ideas in Your Day-to-Day Work

Sandy Campbell

John W. Scott Health Sciences Library University of Alberta, Canada

Not knowing how to start a research project and not being able to identify a research subject sometimes prevent health librarians from undertaking research. This practical and hands-on session is designed to generate research ideas from the daily experiences of health librarians. Participants engage in individual exercises, small group activities and a large group exercise to generate research topics and begin shaping them into research questions. Opportunities for collaboration among group members may also be identified.

Learning outcomes : Participants will identify specific day-to-day work experiences which they will compare with eight common kinds of research questions. They will reframe their day-to-day work experiences as research opportunities. Participants will evaluate the research questions that they have created for practical application and appropriateness to their work environment.

Type of interactivity : Practical individual exercises, small group work, large group discussion. To prepare for this session, participants should think about things that happen in their workplaces that give them joy, make them frustrated, make them hopeful or worried about the future of their work or the profession or puzzle them, as well as important trends that will impact their workplaces.

Level : Introductory

Target audience : Early career librarians and any librarian who is wants to do research but is having difficulty getting started.

Preparation for the session : Yes

Biography and Bibliography
Sandy Campbell is a health librarian at the University of Alberta in Edmonton, Canada. She has a professional interest in librarian research activities and recently co-authored a study on the research support needs of Canadian health librarians. She has presented this workshop locally and internationally.
 
5:00pm - 6:00pmSIG 3: SIG meeting Metrics

The Evaluation and Metrics group brings together and connects all members who are interested in research impact and its measurement.

Kollegienhaus 
6:00pm - 7:30pmNetworking event 1: Welcome reception

The welcome reception will take place at Wildt'sches Haus, Petersplatz, an historical baroque building

Wildt'sches Haus, Petersplatz 
Date: Wednesday, 19/Jun/2019
7:50am - 6:00pmRegistration and information desk : open all day
Vorraum 
8:00am - 9:00amSIG 4: SIG meeting TrEDMIL

>The Training, Education and Development for Medical Information and Library professionals (TrEDMIL) works to identify and provide training and education opportunities for our profession, both for new entrants to the profession, and for practitioners who need to update and develop their skills and knowledge.

Kollegienhaus 
9:00am - 10:15amWorkshop D-01
Kollegienhaus, R1 
 
ID: 241 / Workshop D-01: 1
Workshop session
Topics: Impact + Assessment
Keywords: research support, research evaluation, research impact, bibliometric, altmetrics

Let's work together on a publication strategy guideline

Alicia Fátima Gómez Sánchez1, Giuse Ardita2, Valeria Scotti3

1University of Hertfordshire, United Kingdom; 2Istituto Superiore di Sanità, Italy; 3Fondazione IRCCS Policlinico San Matteo Foundation

Many information professionals are expected to guide their institutions about metrics and impact, and they are deeply aware that a proper and well-defined publication strategy is something that would help to raise the visibility and the impact of research.

The idea for such a workshop arises from the needs addressed by the members of the Metrics and Evaluation SIG about the lack of material to be used for training and research support purposes. Therefore, it would be helpful to have a general document with the main issues related on how to help researchers to develop publication strategies.

The aim of this interactive workshop is to bring together a group of librarians and information specialists that want to share knowledge and exchange ideas about the key aspects to be included in a good publication strategy. This should include a wide range of issues such as responsible use of metrics, traditional metrics, altmetrics, indicators, use of impact factor, open science, etc. Because participants will come from different countries, and both traditional bibliometric indicators and alternative metrics are used very differently in each country, one of the benefits will be to compare national assessment experiences (i.e. around impact factor) to develop new ideas and strategies in publication process.

The proposed methodology based on collaborative co-authored writing, in particular writing together side-by-side methodology, where several persons, by thinking aloud together, negotiating and refining the content, compose a text.

The result of such an exchange is to develop a consensus document with some general ideas to develop a publication strategy guideline for researchers or institutions. Hopefully new ideas and strategies will arise, and the intention is to share this document via open access repositories and in the EAHIL Metrics and Evaluation SIG site.

Learning outcomes : Understand the use and implications of bibliometric and altmetrics indicators, as well as open science and predatory publishing; Apply previous knowledge to the different steps of the publication cycle, considering the differences between countries; Evaluate and compare pros and cons of each national evaluation model; Create a publication strategy proposal.

Type of interactivity : The workshop will start with a knowledge cafe, where the participants will present themselves and explain their expertise. Then they will agree on the item that should be included in the final document, and finally they will write a document collaboratively following the together side-by-side methodology.

Level : Intermediate

Target audience : Librarians involved in providing scholarly publication and research support. Members of the EAHIL Metrics

Preparation for the session : No

Biography and Bibliography
Alicia F Gómez currently works as Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK), where she provides support and training in research intelligence, research evaluation and metrics. She also gives guidance on publication strategy, open access and research data management.

Giuse Ardita works at the Istituto Superiore di Sanità: Knowledge Service – Library. She has been working for many years in research assessment field. She is administrator of ResearcherID profiles created for affiliated researchers. She provides support and training for all evaluation issues, grant applications and research reporting.

Valeria Scotti since 2009 has been working as a Health Information Librarian at IRCCS Policlinico San Matteo Foundation. During these years, she was lecturer in several courses on bibliometric indicators, bibliographic research, systematic reviews, and on various health information topics and she fell in love with alternative metrics.
 
9:00am - 10:15amWorkshop D-02
Kollegienhaus, R2 
 
ID: 247 / Workshop D-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Strategic planning, institutional alignment

Meaningful and Strategic Alignment – A Roadmap for Library Success

M.J. Tooey

Health Sciences and Human Services Library, University of Maryland, Baltimore, United States of America

It is important for libraries to have strategic plans aligned with institutional vision and missions. Libraries often develop their plans in a “library knows best” vacuum without really building their strategic plan from the user perspective. Our assumptions regarding the needs of our key stakeholders is often clouded by history and tradition and by asking the wrong questions of our communities.

Attendees should bring their current institutional strategic plans and any existing library strategic plans, translated into English. During the workshop we will look at the strategic plans and work together in small groups on development of strategies for each library, sharing ideas and suggestions. Each attendee will at least leave with a roadmap for plan development.

We will discuss identifying key stakeholders, developing key questions to ask, methods for asking the questions, and developing SMART (Specific, Measurable, Achievable, Relevant or Results-Oriented, Time-bound) goals.

Learning outcomes : By the end of this workshop attendees will: Discuss and understand the importance of strategic plans aligned with institutional visions and missions; Examine, share, and discuss their unique institutional attributes and challenges; Develop open-ended questions for use when working with key stakeholders; Share strategies for gathering feedback from key stakeholders; Discuss feedback analysis; Understand the definition for, and importance of SMART goals when developing strategic plans; Create a strategic planning action plan for the home library

Type of interactivity : Practical exercises reviewing institutional strategic plans. Group work. Guided conversation.

Level : Intermediate

Target audience : Library Managers or directors needing to position their libraries for a relevent future

Preparation for the session : Yes

Biography and Bibliography
M.J. Tooey is Associate Vice President, Academic Affairs and Executive Director of the Health Sciences and Human Services Library at the University of Maryland, Baltimore. She is the Director of the National Network of Libraries of Medicine’s Southeastern Atlantic Region and the National DOCLINE Coordinating Office. Tooey served as president of the Medical Library Association (2005-2006) and the Association of Academic Health Sciences Libraries (2012-2013). She is a Fellow of MLA and a Distinguished Member of the Academy of Health Information Professionals. She received the 1997 MLA Estelle Brodman Award and was the 2016 MLA Janet Doe Lecturer. In 2011 she received the Distinguished Alumni Award from the University of Pittsburgh’s iSchool. Tooey is the author or co-author of over 200 chapters, articles, presentations or posters. Her professional interests include leadership, emerging trends, library innovation and design, ethics, and mentoring.
 
9:00am - 10:15amWorkshop D-03
Kollegienhaus, R3 
 
ID: 126 / Workshop D-03: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: interactive workshops, workshop methods, competencies, leadership skills

Better than presentations – workshop facilitating skills as new competencies for (health) library professionals – introducing and testing interactive methods (2 x 75 min)

Ghislaine Declève1, Karen Johanne Buset2, Tuulevi Ovaska3

1Université catholique de Louvain, Belgium; 2Norwegian University of Science and Technology, Norway; 3University of Eastern Finland, Finland

As the boundaries of health librarianship keep expanding we need all kinds of new competencies. These competences include also skills and methods that can be used in managing libraries and in developing services together with the library users. They can be used also in teaching information literacy to students and in training researchers and library staff. These new skills and methods include planning and leading interactive workshops.

Our workshop provides tools for information professionals interested in facilitating such workshops. It can be useful also for colleagues who want to take the most of attending such workshops.

We will introduce the planning process and several different interactive methods that are easy to implement. The participants will have the opportunity to practice the methods and to add these skills to their professional competencies.

Learning outcomes : Knowledge of planning and facilitating interactive workshops; Getting to know different workshop methods; Practicing interactive workshop methods; Comparing workshop methods and their usability in professional setting; Preparing an interactive mini-workshop

Type of interactivity : Participants will have the opportunity to practice various techniques and methods facilitating interactivity and dialogue. Among them World Café (or Knowledge Café) and Fishbowl, effective and flexible formats for hosting large group dialogue, or Speed dating, Focus group, Brain-writing Pool and even Dreaming, techniques which encourage exchanges in smaller groups.

Level : Introductory

Target audience : Library and information professionals interested in leading interactive workshops and also those who may find the threshold of attending such workshops too high.

Preparation for the session : No

Biography and Bibliography
Ghislaine Declève is Head of the Health Sciences Library of UCLouvain, Belgium. Professional interests are turning libraries into learning centers, international cooperation, evidence-based library and information practice, library benchmarking. Member of the EAHIL Board.

Karen Buset is Head of Medicine and Health Library at NTNU, Norway. Professional interests are library planning and the library as a place; Emerging technologies and use of social media in marketing and communication, Learning technologies and Professional development. Member of the EAHIL Board. Twitter: @karenbuset

Tuulevi Ovaska, University of Eastern Finland Library, has been a librarian since 1990, and a health librarian since 2003. Her professional interests include, but are not limited to, benchmarking, evidence-based library and information practice, communications and marketing. Member of the EAHIL Board. Twitter: @TuuleviUEFlib.
 
9:00am - 10:15amWorkshop D-04
Kollegienhaus, R4 
 
ID: 222 / Workshop D-04: 1
Workshop session
Topics: Technology Uptake
Keywords: Databases, Bibliographic; Information Storage and Retrieval; Review Literature as Topic; Database Management Systems

EndNote more than a reference tool (2 x 75 min)

Wichor Bramer, Gerdien de Jonge, Sabrina Gunput, Elise Krabbendam

Erasmus MC, Netherlands, The

EndNote is one of the most popular reference tools. It is used by many researchers and authors, mainly to create reference lists or as a personal library. However, because it is more customizable than other comparable programs, EndNote can be used in many other ways. In this workshop and in the preparation we will use the commercial software EndNote in various ways and start to develop new functionalities with it, as well as exploring the existing extra functionality developed by Erasmus MC. Experience with the program is recommended.

The methods as published by the workshop leaders (refer to the authors' bibliography) for deduplication(1), selecting relevant references for a review(2), updating searches(3) and semi-automatic downloading of reference lists(4) will be discussed, as well as advanced methods of organization-wide customized installation of EndNote. Participants are encouraged to share their own best practices of the use of EndNote or experiences with other reference software tools in their organizations. Together we will think of new applications for the use of endnote and start development of new output styles to accomplish them.

Learning outcomes : Participants understand what EndNote can be used for next to standard purposes; they can apply the methods developed by Erasmus MC in their own practice; they can evaluate the methods of other participants and compare it to their own methods; they have started creating new tools for new purposes of the use of EndNote.

Type of interactivity : The class will start with a flipped classroom exercise. Participants are asked to describe their experience with EndNote and how they execute certain tasks. They are also asked to provide ideas of new possible applications of EndNote in practice. During the workshop there is discussion about the best methods for certain tasks. Participants can vote on the new practical applications for EndNote. Participants work in groups to begin to create output styles and other files for the chosen new applications.

Level : Intermediate/Advanced

Target audience : Participants who have experience in using EndNote as a reference management program and who want to make the most of the technical features of the software.

Preparation for the session : Yes

Biography and Bibliography
Wichor Bramer and his colleagues are information specialist at Erasmus MC in Rotterdam. They have developed a method to create high quality systematic searches in a fast standardized way as well as various methods in EndNote. They have published about the topic in several scientific journal articles. Wichor has written a PhD thesis on the topic that is expected to be defended in summer 2019.
1.Bramer et al. J Med Libr Assoc.104(3):240-3.
2.Bramer et al. J Med Libr Assoc.105(1):84-7.
3.Bramer et al. J Med Libr Assoc.105(3):285-9.
4.Bramer. J Med Libr Assoc.106(4):542-6.
 
9:00am - 10:15amWorkshop D-05
Kollegienhaus, R5 
 
ID: 147 / Workshop D-05: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data management, Data Management Plans, Biomedical Reference Librarian, Data Life Cycle, librarian role

Research Data Management in the Biomedical Sciences: how can a librarian join the game? (2 x 75 min)

Thomas Vandendriessche, Krizia Tuand

KU Leuven Libraries - 2Bergen - Learning Centre Désiré Collen, Belgium

Research Data Management (RDM) is a crucial part of the research process, aiming to make it as efficient and transparent as possible, while meeting the requirements and expectations of the research institution, funding agencies, publishers and legislation. The ethical and scientific benefits of RDM have been well established. Looking at the Data Life Cycle, several external and internal stakeholders can be identified, and among them are academic libraries. Due to their role in library services such as information retrieval and information literacy, reference librarians are often in a close contact with researchers and clinicians. In this position, reference librarians can take up an important role in RDM as well. First of all, they can act as a translator/liaison by supporting researchers in finding their way through a jungle of funder requirements and various stakeholders. In addition, librarians may offer in-depth advice on metadata standards, data documentation, datatypes/formats, data repositories and data publishing/sharing. Furthermore, they can provide the necessary RDM training, and foster RDM awareness among reserachers.

At KU Leuven, an interdisciplinary support team was assembled comprising, among others, of the Research Coordination Office, the ICT services and the KU Leuven Libraries who have been all identified as particularly valuable and valued stakeholders. So far, KU Leuven Libraries has been involved in fostering RDM awareness, providing RDM training, developping a web-based planning tool for DMPs, examining the possibilities for developing an institutional repository, and establishing an university wide RDM policy.

During this workshop, the audience will be introduced briefly to RDM principles and the Data Life Cycle. After which, we will draw on the KU Leuven Libraries experience, to highlight the potential roles of a reference librarian by making use of the different aspects of a DMP.

Learning outcomes : Since this is an introductory workshop, we target mainly the lower order Bloom's skills (level 1-3). To start with, the audience should remember (level 1) the steps in the Data Life Cycle and the various aspects of a Data Management Plan (data collection; documentation/metadata; ethical, legal and privacy issues; data storage and backup during research; data selection and preservation after research; data sharing; and responsabilities and resources) in which a librarian can be involved. At more advanced level, the audience should be able to understand (level 2) the importance of Research Data Management and the specific parts of a Data Management Plan. In addition, participants should be able to recognize and determine (level 3) different data types, to know which metadata standards are important in their field, … . Finally, they should reach the level at which they recognize the pitfalls researchers may encounter, analyze them (level 4) and support/give advice (level 5) to researchers. .

Type of interactivity : The presenters will teach the different steps of the Data Life Cycle and parts of a Data Management Plan by giving an presentation. However, the audience will be challenged to interact by means of practical examples, exercises, group work, …

Level : Introductory

Target audience : Any (biomedical reference) librarian with a keen interest in Research Data Management: those who are already involved in Research Data Management, and those wondering what their role can be in RDM at their institution. In addition, given the similarities between Research Data Management and Clinical Data Management, this workshop will turn out useful for librarians involved in clinical trials as well. And, since the importance of adequate Data Management is not limited to academic institutions/hospitals only, this workshop will be interesting for librarians working for public hospitals as well.

Preparation for the session : No

Biography and Bibliography
Thomas Vandendriessche studied Biology at KU Leuven and obtained a PhD in Pharmaceutical Sciences (2011) and a PhD in Bioscience Engineering (2012). Since 2016, he has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to students from the Biomedical Sciences Group and assisting researchers and medical doctors with systematic reviews, he is also responsible for the implementation of RDM-policy and RDM support at the Biomedical Sciences Group of KU Leuven. In addition, he is also active as a reference librarian for the Belgian Society for Pneumology and the European Respiratory Society, and as a reviewer for the Journal of EAHIL (European Association for Health Information and Libraries) and HILJ (Health Information and Libraries Journal).

Krizia Tuand obtained a Master’s degree (2010) and a PhD in Biomedical Sciences (2016) at KU Leuven university, Belgium. For two years she was employed at the Center for Human Genetics (University hospital, Leuven, Belgium) as a quality manager and a genetics expert for cancer diagnostics. She became a certified teacher in the meantime. Since 2017, she has worked as a biomedical reference librarian at KU Leuven Libraries – 2Bergen – Learning Centre Désiré Collen. Besides teaching information literacy to (PhD) students from the Biomedical Sciences Group, she also assists researchers and medical doctors with systematic review search strategies, and has taken up the role of steward in research data management.
 
9:00am - 10:15amWorkshop D-06
Kollegienhaus, R6 
 
ID: 172 / Workshop D-06: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: rapid reviews, systematic literature searching

Same quality, less time? Search methods for rapid reviews (2 x 75 min)

Irma Klerings1, Mala Mann2, Becky Skidmore3, Claire Stansfield4

1Danube University Krems, Austria; 2Cardiff University, UK; 3Independent information specialist, Canada; 4EPPI-Centre, University College London, UK

To meet the time-sensitive needs of decision makers, rapid reviews have become a pragmatic alternative to systematic reviews (SRs). They are accelerated knowledge syntheses that provide results in a shorter timeframe (within a few days to a few months) through streamlining certain methodological aspects of SRs, including the literature search. Rapid review searches might adjust traditional SR search processes, e.g., by reducing the number of resources searched, omitting grey literature searches, limiting searches by date, language or publication type, or limiting full-text acquisition to resources immediately available. Other possibilities include utilising existing systematic reviews, or focussing on traditionally “supplementary” approaches such as forward-, backward- or related-citation searching. However, while there are many possible ways of streamlining the search process, there is little practical guidance on acceptable methods.

Since the methodology of rapid reviewing is still evolving, we can provide no definitive best practice. Rather, the goal of this workshop to provide a basis for discussion and knowledge exchange. The objectives are:

  1. Providing an overview of the spectrum of rapid reviews, with emphasis on search methods as well as practical examples of rapid review search processes.
  2. Exchanging approaches and resources for different types of reviews and topics.
  3. Considering useful steps towards methodological standards for rapid review searching.

The workshop will have a three-part structure:

  1. A short overview of the spectrum of rapid reviews, possible search approaches, and current search guidance.
  2. An exercise where participants plan a rapid review search and appraise the advantages and disadvantages of different search methods.
  3. Discussion on issues such as: What makes a rapid search fit for purpose? What are the differences to systematic review searching, and communication with reviewers and clients? What guidance would be useful? What approaches, resources, and automation tools are used among the participants?

Learning outcomes : By the end of the workshop, participants should be able to: Describe how a systematic review differs from a rapid review; Understand different rapid review search approaches and apply these to various type of questions; Analyze necessary components that maybe shortened in a rapid review search; Appraise the advantages and disadvantages of a specific search approach for a particular topic; Consider the steps needed towards methodological standards for rapid review searching..

Type of interactivity : There will be a mixture of presentations, discussion and practical activity. Interactive elements include a practical exercise in small groups (planning a rapid review search), and a Knowledge Café-type discussion of issues related to rapid review searching.

Level : Intermediate

Target audience : Librarians and information specialists who are familiar with systematic literature searching and interested in rapid review methods.

Preparation for the session : No

Biography and Bibliography
Irma Klerings works as an information specialist for Danube University Krems (Austria), Cochrane Austria, and Cochrane Public Health Europe. She specializes in search strategy development for systematic and rapid reviews and teaching systematic search methods.

Mala Mann is a Systematic Reviewer based at Cardiff University. She is involved in all aspects of systematic reviewing and teaching on a number of internal and external programmes. Mala is also involved in producing rapid reviews for Palliative Care Evidence Review Service.

Becky Skidmore is an independent information specialist in Ottawa, Canada. Her specialties are systematic and rapid reviews, database management, and user training. She works with review teams inside and outside Canada, including the Cochrane Rapid Reviews Methods Group.

Claire Stansfield is an information specialist and researcher at the EPPI-Centre, University College London. She applies and researches systematic literature searching methods for reviews that inform public policy, and supports systematic review research teams.
 
9:00am - 10:15amWorkshop D-07
Kollegienhaus, R7 
 
ID: 229 / Workshop D-07: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: systematic review, search methods, search strategy, checklists

PRESSing your search strategies and AMSTARing your systematic reviews: have a go session (2 x 75 min)

Alison Bethel, Morwenna Rogers

University of Exeter, United Kingdom

The workshop will be split into two:

1. Using the PRESS checklist to assess a published search strategy.

We will all start with the same published search strategy and feedback. The groups will PRESS a different second one and feedback.

The second part of this session will involve a discussion around how we, as information professionals, can use this experience to develop and publish our own search strategies.

2. Using the AMSTAR checklist to assess the methodological quality of a published systematic review.

We will all start with the same one and feedback. The groups will then assess a different second systematic review and feedback.

The second part of this session will be a discussion generally about writing and publishing systematic reviews and the role of the information professional within it

The workshop leaders will act as facilitators and encourage participants to share their experiences. They will also encourage participants to detail in a personalised action plan what they might do differently back at their workplace

Learning outcomes : By using the checklists to evaluate previously published work we hope the attendees will apply this learning in developing their own search strategies and writing search methods

Type of interactivity : This workshop will take an active learning approach. Participation during the session will be encouraged. We will include practical demonstrations and collective discussions on the tools. We will also provide space and time for small group work to encourage further discussion and discovery.

Level : Introductory

Target audience : Librarians and information professionals that have some experience of systematic review searching or who understand the basic principles

Preparation for the session : No

Biography and Bibliography
Alison Bethel and Morwenna Rogers are information specialists with PenCLAHRC at the University of Exeter with extensive experience of systematic review searching covering many subect areas including nutrition in care homes, robopets, pet therapy, dementia care in hospitals and interventions for ADHD in schools. In addition they have carried out independent methods research on database coverage of qualitative research, search filters, and the design of search summary tables to make the search process more efficient. Morwenna and Alison have several years experience in running workshops for librarians and information specialists on systematic review methods, and how to search effectively.
 
10:15am - 10:45amCoffee Break
Vorraum 
10:45am - 12:00pmWorkshop Block E-01
Kollegienhaus, R1 
 
ID: 166 / Workshop Block E-01: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: open access, social justice, health disparities, digital divide

Open Access to Health Information: A Social Justice Issue

Caitlin Pike

IUPUI, United States of America

Open access (OA) publishing has steadily gained traction as an alternative to traditional publishing models since its introduction in the early 2000s. Social justice, including equitable access to information and bridging the digital divide, are also concepts familiar to many librarians. As a result, these ideas create a natural intersection for advocacy as health information professionals. In this workshop, we will briefly review the literature on OA and social justice to provide background on the topic, and discuss survey results on undergraduate student opinions regarding open access as a social justice concern. Following this overview, participants will break into groups, and each group will be given a topic with questions to spark discussion on the subject. Questions such as "Historically, how has access to health information created benefits or barriers to users?" or "When thinking about medical research, what stakeholders are concerned about open access and why?" Each group will select a notetaker to keep track of the responses, and time will be given at the end of the workshop to report out and have a wider discussion with each other.

Learning outcomes : By the end of the workshop, participants will be able to define what open access and social justice are as individual concepts, as well as how open access can be considered a social justice issue; they will be able to determine what under-served groups in their communities would benefit most from open access intiatives; they will be able to advocate more confidently for open access at their institutions from a social justice perspective.

Type of interactivity : The first ten minutes will be a traditional lecture to provide an overview of the concepts, and then the participants will break into groups in the style of a knowledge café. The presenter will provide questions to each table to spark conversation on the topic, but the conversations that arise are meant to be open-ended and organic. The presenter will move between tables to facilitate the conversations, and prompt additional dialogue. The last thirty minutes will be spent reporting out to the larger group on the conversations from each table, and allowing anyone from other tables to add their input.

Level : Introductory

Target audience : Anyone interested in the intersection of scholarly communications and social justice. This session may be of particular use to librarians serving diverse populations, specifically within public and consumer health.

Preparation for the session : No

Biography and Bibliography
Caitlin Pike is the Research Engagement and Scholarly Services Coordinator at Indiana University Purdue University Indianapolis (IUPUI)'s University Library. She also serves as a health sciences liaison librarian, where she provides instruction and in-depth literature searching expertise to the IU School of Nursing. Caitlin is a current student herself, and is working to complete a second master's degree in public health. Her research interests include open access, mobile technology, and developing relationships with students to facilitate library outreach. She has over five years of experience working with adult learners, and she received her MLS from North Carolina Central University.
 
10:45am - 12:00pmWorkshop Block E-02
Kollegienhaus, R2 
 
ID: 201 / Workshop Block E-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Professional advocacy and development, collaboration, open access, evidence-based practice, research support

Health libraries: sharing through gaming

Alicia Fátima Gómez-Sánchez1, Gaetan Kerdelhue2, Rebeca Isabel-Gómez3, Pablo Iriarte4, Mar González-Cantalejo5, Floriane S. Muller4

1University of Hertfordshire (UK); 2Rouen University Hospital (France); 3Agencia de Evaluation de Tecnologias Sanitarias de Andalucia (Spain); 4Geneva University; 5Hospital Miguel Servet (Spain)

Information science is a very changing area and the roles of medical librarians need to develop to meet the new requirements of our users. This professional development becomes a big challenge, specially where there are not enought education support from the institutions.

The main aim of that workshop is to encourage participants to share their professional experiences. There is some evidence about the benefits of games in the scientific library context. It creates the positive conditions necessary to think out of the box and solve new problems in an a collaborative and imaginative way. Additionally, participants will have the opportunity to identify new partners for future collaborations. In order to achieve that, we will propose diverse situations and resources, ensuring that professionals from different backgrounds can participate.

Some of the topics we will learn about are: open access; impact of research; issues around systematic reviews and synthesis of evidence; questions about licencing and acquisitions; use of databases, reference managers, relationships with users and institutions etc.

The methodology is inspired by "Bucket of doom", a game described as a "Card game meets storytelling with a sprinkling of comedy". This adapted version for Health libraries will face players with real professional situations, where they will have to be creative to overcome each challenge. The cards will include definitions, possible situations that any of us could need to resolve, and some of the tools available to solve the questions.

Summarizing: a touch of humour and very little emphasis on competition should allow a right atmosphere for the real winning prize: learning from each other, using creativity and imagination, and having fun..

Learning outcomes : Participants will:

  • remember and be aware of the skills they have acquired by solving problems in the past.
  • understand concepts, methods, resources and tools that can be helpful to deal with new complex or challenging situations and the ways in which others resolve them.
  • apply methods, concepts and resources to solve new concrete situations and collaborate actively to solve them better and faster in a group.
  • analyze the propositions made by the other participants and identify the positive or negative points, inconsistencies, strengths and witness of the ideas or methods explained.
  • evaluate each other's proposals and reach a consensus on which are the most interesting or funny.
  • create new ways of thinking and develop new collaborations with other professionals and learn what is going on in different areas related to library and research support.      

Type of interactivity : Board game. Participants will be divided in small groups of players for better communication. A “gamemaster” will be present at each table to explain the rules and to insure everyone’s participation keeping the game as lively as possible.

Course of play: The players are randomly attributed cards describing Health library resources. They are then faced with a profesional situation. Each participant must then come-up with a scenario to overcome the situation using his cards and narrate it to the others. When everyone did, the best scenario is elected by the participants and a new challenge is drawn.

Level : Introductory

Target audience : Everyone, first-timers friendly. A wide diversity of situations and resources will be handled, ensuring that professionals from every background can participate.

Preparation for the session : No

Biography and Bibliography
Alicia Fátima Gómez-Sánchez. Research & Scholarly Communications Information Manager at the University of Hertfordshire (UK)
Gaétan Kerdelhué. Rouen University Hospital (France).
Rebeca Isabel-Gómez. Information Specialist at the Agencia de Evaluacion de Tecnologías Sanitarias de Andalucia (AETSA) (Spain)
Pablo Iriarte. Geneva University (Switzerland)
Mar González-Cantalejo. Hospital Universitario Miguel Servet, Zaragoza (Spain).
Florianne S. Muller. Geneva University (Switzerland)
 
10:45am - 12:00pmWorkshop D-03 Cont'd: Better than presentations...
Kollegienhaus, R3 
10:45am - 12:00pmWorkshop D-04 Cont'd: EndNote more than a reference tool
Kollegienhaus, R5 
10:45am - 12:00pmWorkshop D-05 Cont'd: Research Data Management in the Biomedical Sciences
Kollegienhaus, R5 
10:45am - 12:00pmWorkshop D-06 Cont'd: Search methods for rapid reviews
Kollegienhaus, R6 
10:45am - 12:00pmWorkshop D-07 Cont'd: PRESSing your search strategies...
Kollegienhaus, R7 
12:00pm - 12:45pmPlenary session 2: Poster presentations

List of accepted posters will be published in March 2019

Aula 033 
12:45pm - 2:15pmL2: Lunch & Exhibitors visiting
Vorraum 
1:15pm - 2:15pmSIG 5: SIG meeting Evidence-based Information

This new group will be launched during the EAHIL 2019 workshop.

Kollegienhaus 
1:15pm - 2:45pmSponsored masterclass: Presentation by main sponsor
Computerraum,112 
2:15pm - 3:15pmVendor session 2: Product presentations
Computerraum,112 
3:15pm - 3:45pmCoffee Break
Vorraum 
3:45pm - 5:00pmSpecial session 02
Kollegienhaus, R7 
 
ID: 262 / Special session 02: 1
Special session

Special session (till 5:15 pm) : "All hail the fail"

Maria-Inti Metzendorf1, Teresa Lee2

1Cochrane Metabolic and Endocrine Disorders Group, Germany; 2International Agency for Research on Cancer, France

We are often taught that failure is a bad thing. But what if the mistakes that contribute to failure are steps on the pathway to success? Building on the well received failure session of last year´s conference in Cardiff, we will again share and learn from professional failures that are rarely discussed in public. Four of our colleagues (working in different organizations and countries) will openly talk about their experiences and the lessons learned from them. The topics include developing library services within a traditional setting, creating a subject related list of essential books, and launching an open access policy. After the informal presentations, the audience is invited to join the discussion. The venue will be laid back, the number of attendees is limited to 25, and we will not allow the session to be recorded or pictures to be taken. Instead, we will abandon the quest for perfection, embrace failure and learn from each other’s mistakes.

 
3:45pm - 5:00pmWorkshop F-01
Kollegienhaus, R1 
 
ID: 220 / Workshop F-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: evidence-based veterinary medicine, information skills, literature searching strategies

Evidence-based veterinary medicine and the librarian: what do we do and how can we make it better?

Fiona Joan Laird Brown1, Heather K Moberly2, Emma Place3

1University of Edinburgh, United Kingdom; 2Texas A&M University; 3University of Bristol

Although evidence-based veterinary medicine (EBVM) is at a more nascent stage than evidence-based (human) medicine, it is increasingly mentioned in veterinary school curricular competencies, taught in veterinary schools [1], and supported by governing and accreditation bodies. This has created growing roles for librarians supporting veterinary curricula and clinical veterinary practitioners.

We take an evidence-based approach to supporting EBVM and this workshop provides participants with an opportunity to share their experiences of information literacy teaching and learning in support of EBVM.

We will share and discuss examples of best teaching practices and facilitators will share their experiences with developing EBVM support. Literature searching is at the heart of librarian support for EBVM and this workshop will include a sharing of facilitators’ current search examples and collaboratively developing search examples during the workshop.

We will discuss the “why” of doing things in certain ways to move our involvement with EBVM from an eminence base to one of evidence. For example, does the literature support what we are doing or have we simply always done it this way?

Additionally, we will discuss product changes which may impact veterinary literature searching. For example, changes are scheduled in 2019 to PubMed [2] and VetMed Resource (VMR). VMR requires a subscription and the workshop will provide login access and a 30-day trial to VetMed Resource.

Format: Introduction, with a focus on current roles in supporting EBVM; Presentation: sharing examples of current practice in teaching search skills for EBVM; Practical exercise: participants will work in small groups to critique some existing search strategies specific to veterinary medicine and evaluate their likely effectiveness; Group discussion: how to improve search strategies and the way we teach them to others; Agreeing next steps for virtual collaboration as librarians supporting EBVM.After the workshop delegates will receive copies of all searches.

Learning outcomes : By the end of the workshop participants should: Understand the principles of Library support for EBVM; Have more confidence in their search skills for literature searches in veterinary medicine; Be able to apply new ideas to their own support and teaching of EBVM; Be able to use the networks available to support librarians working in EBVM.

Potential workshop outputs: A shared understanding of the training and teaching methods being used for EBVM in different countries; We would like to build exemplars of search strategies for veterinary medicine to share, via online tools such as EBVM Learning (http://www.ebvmlearning.org/) ; We anticipate that working with other colleagues face-to-face in the workshop would facilitate future virtual networking and collaboration, in this highly specialised subject area.

Type of interactivity : After the initial presentation, participants will take part in a small group exercise to critically appraise existing search strategies to improve their skills in literature searching for EBVM. We may use speed networking, depending on the group size.

Level : Intermediate

Target audience : Veterinary and animal health librarians and information professionals; anyone with an interest in evidence-based veterinary medicine.

Preparation for the session : Yes

Biography and Bibliography
Fiona Brown is Academic Support Librarian for Veterinary Medicine, Fiona Brown is Academic Support Librarian for Veterinary Medicine, Roslin Institute and Biological Sciences at the University of Edinburgh. She is interested in information literacy, scholarly communication, historical veterinary library collections. She is co-author of EBVM Learning and supports students and academics in literature searching.

Heather K Moberly, Coordinator of Veterinary Services for the Medical Sciences Library at Texas A&M University, works at the intersection of information literacy and veterinary education. She supports both the veterinary curriculum and postgraduate clinical veterinarians in practice. In her spare time she employs these same skills to herd cats.

Emma Place is Subject Librarian for Veterinary and Dental Sciences at the University of Bristol, UK and co-author of EBVM Learning, an online tutorial providing an introduction to Evidence-Based Veterinary Medicine. She teaches EBVM to undergraduate and post graduate students, and supports veterinary clinicians in their literature searching.
 
3:45pm - 5:00pmWorkshop F-02
Kollegienhaus, R2 
 
ID: 133 / Workshop F-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: FAIR principles, open science, micro-learning

Implementing FAIR principles within the Life Sciences – build micro-learning sequences

Mathilde Panes, Eliane Blumer

Swiss Federal Institute of Technology (EPFL), Lausanne, Switzerland

FAIR principles are the basis of many initiatives regarding research data management and Open Science. FAIR principles are even set as goals to be reached by researchers. In a context of Life Sciences, the question is now, how those FAIR principles can be implemented and explained?

In this workshop, participants will have the opportunity to discuss challenges and to build a micro-learning sequence to help implement FAIR principles in the context of Life Sciences. The workshop will be organised as follows: participants will build a list of common challenges slowing the implementation of FAIR principles in a Life Sciences’ context. The group will then discuss ways of overcoming these challenges (ie : tools, incentives, etc.). After a quick introduction of the micro learning concept as well as the presentation of one example, participants will have time to build their own micro learning sequences addressing the challenges discussed previously. For this, they will work in groups of 2 or 3 people present their sequences quickly in the plenary. After the workshop, sequences will be shared with the whole group.

Learning outcomes : Discuss challenges of implementing FAIR Principles in a Life Sciences’ context; Evaluate ways of overcoming these challenges (ie : tools, incentives, trainings, etc.); Create a micro-learning sequence.

Type of interactivity : Discussion; Group Work; Hands-on with existing tool.

Level : Intermediate

Target audience : Professionals who need to help with the implementation of FAIR principles within their institution.

Preparation for the session : No

Biography and Bibliography
Eliane Blumer is Information Specialist educated in Geneva and Olten. She has past experience in various libraries, projects and has given trainings around many information science related topics, such as semantic web, usability testing or research data management. Since 2017, she is working as a Life Sciences Reference Librarian at the EPFL Library where she also coordinates the Research Data Management team. In her spare time, she is part of the Committee of Bibliosuisse, writes for a Fanzine and discovers the world.

Mathilde Panes is an Information Specialist with a Master of Business Administration. She worked at the Medical Library as a system librarian. In 2017, she joined the EPFL Library as a teaching librarian. She is the coordinator of the Library Teaching Team and works closely with the Research Data Team to organize skills development among the EPFL community. Outside the Library, she does improv comedy and participates in various amateur publications.
 
3:45pm - 5:00pmWorkshop F-03
Kollegienhaus, R3 
 
ID: 225 / Workshop F-03: 1
Workshop session
Topics: Benchmarking + Advocacy
Keywords: library services, health governance

The Value of Librarians for Health Governance

Irina Ibragimova1, Helena Korjonen2

1HealthConnect International, Croatia; 2Korjonen Consulting, UK

Governance in the health sector refers to a wide range of steering and rule-making related functions carried out by governments and decision makers as they seek to achieve national health policy objectives. Health governance (HG) can be presented by its eight sub-functions: accountability, partnerships, formulating policy/ strategic direction, generating information/ intelligence, organizational adequacy/ system design, participation and consensus, regulation, transparency.

Each sub-function has a related set of tools that are used to enable them (e.g. accountability - performance measurement tools and activities; partnerships - cross-cutting information education systems; formulating policy/ strategic direction - policies, operational guidelines, training manuals, protocols; generating information/ intelligence - health technology assessments, health impact assessment).

All the sub-functions require many different competencies, with a great emphasis on evidence and information governance, which are traditional fields of librarians’ expertise. However, many stakeholders are unaware of how health and hospital libraries are contributing with specific activities and what the trends are in library support for health/clinical governance in Europe. How are library services incorporated in support of these sub-functions and tools? How can these activities be made more visible to decision-makers and how can we measure the impact?

Learning outcomes : Participants will learn the main tools that enable HG sub-functions and how to analyze their library services in relation to those tools (using the suggested model). They will work out a list of main types of library activities in support of each HG sub-function, and be able to define methods of measuring impact.

Type of interactivity : A group work, with participants divided into 4 groups, and each group working on two HG sub-functions: suggesting related types of library activities that support them, and providing real world examples from their practice. Then each group will present the results to all the participants, with other groups providing additional examples and activity types. After the final list of activity types is agreed, the participants will be offered a list of impact measures used in library research to decide which could be used to show the impact of those activities on HG to complete the model.

Level : Intermediate

Target audience : Librarians from a variety of health organisations (hospitals, university medical and public health libraries, Health Minstry/National Agency, university teaching hospitals, research institutes)

Preparation for the session : Yes

Biography and Bibliography
Helena Korjonen, PhD, Korjonen Consulting
Helena has over 25 years’ experience as an information professional and researcher in pharmaceuticals, clinical research and public health in both industry and not-for-profit environments. She has experience in programme management, fundraising, developing new knowledge and information tools, researching information needs and behaviour, and undertaking complex literature reviews in public health. She has done research in the prevention of non-communicable diseases, sustainability and environmental matters and food science.
Irina Ibragimova, PhD, HealthConnect International
Irina has 40 years’ experience as a library and information professional, first in the Russian State Library, and then working on ICT for health projects internationally (in the countries of the former Soviet Union, Central and Eastern Europe, and Africa). She has experience in developing training curriculum and providing on-site workshops and distance training courses on information search and retrieval, evidence-based practice in health care and social work, and library and information management. She has developed and delivered 34 distance training courses in English and in Russian.
 
3:45pm - 5:00pmWorkshop F-04
Kollegienhaus, R4 
 
ID: 150 / Workshop F-04: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Real world evidence, real world data, comprehensive searching, systematic reviews

Real World Evidence: What is it and how will it impact the work of librarians/information specialists?

Janice Yu Chen Kung1, Dagmara Chojecki1,2, Lisa Tjosvold1,2

1University of Alberta, Canada; 2Institute of Health Economics, Canada

The use of real world evidence (RWE) to inform evidence-based practice and decision making is playing an increasingly important role in therapeutic development, health care system and outcomes research, effectiveness studies, and patient care. In the last five years it has garnered much attention in the health research community as a possible means of fixing the well known faults of the traditional clinical trial. RWE uses data relating to patient health status and/or the delivery of health care routinely collected from a variety of sources such as electronic health records, claims and billing activities, product and disease registries, and even from mobile devices. It has been described as providing a more realistic version of research evidence that can complement or perhaps even supplant clinical trials. Major health regulatory agencies such as the Federal Drug Administration (FDA) and the European Medicines Agency (EMA) are even introducing policies requiring this type of data to be considered when approving new medicines and health care devices.

Librarians and other information specialists are at the frontlines of retrieving evidence for researchers, healthcare practitioners, government officials, and administrators. This workshop will provide an overview of what RWE is and its importance to evidence based practice/decision making. In addition, we will present the findings of a scoping review to evaluate the uptake of RWE studies in evidence syntheses and the level of involvement from librarians. Strategies for finding studies using real world data will also be discussed. Participants will reflect on how RWE may impact their work in the near future such as discussing potential opportunities and challenges to search for and locate RWE.

Learning outcomes : Content covered in the workshop will help participants understand the knowledge base in evidence-based practice and foster reflective thinking on how real world evidence may impact librarians’ work in the near future.

Participants will: Understand what is RWE and how it relates to their work; Analyze the benefits and challenges of meeting requests that are looking for RWE; Apply knowledge about RWE to simulated reference scenarios in order to better understand how to answer information requests in this topic area.

Type of interactivity : Participants will be provided with reference scenarios and they will be asked with identifying appropriate RWE sources to answer each scenario. As time permits, they will also work in groups to brainstorm ideas and discuss how RWE could potentially change their roles as librarians/information specialists.

Level : Intermediate

Target audience : This workshop is designed for librarians who are already familiar with comprehensive literature reviews (e.g. systematic reviews) and principles of evidence-based practice (e.g. clinical trials, hierarchy of evidence).

Preparation for the session : No

Biography and Bibliography
Janice Kung is a Public Services Librarian from the John W. Scott Health Sciences Library at the University of Alberta. As liaison librarian to the Faculty of Pharmacy & Pharmaceutical Sciences and departments within the Faculty of Medicine & Dentistry, she is passionate about instruction and evidence-based practice.

Dagmara Chojecki is a health research librarian with a joint appointment at the John W. Scott Health Sciences Library at the University of Alberta and at the Institute of Health Economics in Edmonton, Alberta, Canada. Her role includes conducting comprehensive literature searches for health technology assessments (HTAs) and systematic reviews, teaching and providing liaison services to the Schools of Dentistry and Dental Hygiene, and researching best practices in information retrieval methodology.

Lisa Tjosvold is an information specialist with the Institute of Health Economics in Edmonton, Canada, where she conducts comprehensive literature searches for systematic reviews and HTAs. She also holds a joint position as a research librarian at the University of Alberta Libraries’ John W. Scott Health Sciences Library, where she provides teaching and liaison services to the School of Dentistry and Dental Hygiene. Lisa has been conducting literature searches for systematic reviews and HTAs since 2002 and her research interests include how to implement best practices in information retrieval.
 
3:45pm - 5:00pmWorkshop F-05
Kollegienhaus, R5 
 
ID: 219 / Workshop F-05: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Literature searching, Search strategy library, Collaboration

Search strategy library: testing and evaluating a resource for sharing literature searches and blocks

Lina Gulhane

National Guideline Centre, Royal College of Physicians, United Kingdom

In daily work, searchers research to find quality strategies that have been used for producing reviews, guidelines, or reports and these are utilised or adapted. This saves time creating strategies from scratch. Gerdien B. de Jonge, Regina Küfner Lein and Marli van Amsterdam explored Sharing literature search blocks in the Journal of EAHIL, 2015 11(3): 11-14 and further at a workshop EAHIL 2015 and presentation EAHIL 2016. Conclusions were that all participants want to share more searches in a better way. According to the common knowledge of workshop participants, there is no single site which summarises or links to available search block sites, nor an overall web site or database combining all these search block strategies.

The aim of this search strategy library was to become an overall site with best practice as outlined in the above EAHIL article.

This library has the following features: an online form to add search details this contains fields for:

  • Name of strategy, date run
  • Quality assurance indicator
  • Database, platform
  • Search question
  • Block or full strategy
  • Section to paste strategy
  • Type of resource
  • How to cite this strategy
  • Adding keywords from a set of controlled vocabulary

Entries/content can be searched via keywords or selected field content and access is controlled via permissions

This workshop will be an opportunity to understand the formation of the Search Strategy Library. To test ease of use and effectiveness for finding strategies and adding own strategies (which participants can bring to the workshop). We will discuss its usability, platform for sharing and future potential. At the end of the workshop attendees will be asked to fill out an evaluation/survey form to assess the library and this will be collated and analysed.     

Learning outcomes : Interactive hands on session to use, test and evaluate this resource. To assess whether it is a practical easy to use quality tool that enables sharing and collaboration. Is this a resource that fills a gap and that will be of benefit to information specialists and librarians in searching.

Type of interactivity : Presentation and group work to use and test library. PC/laptops/tablet and internet access required. If bringing own laptop/tablet or have access to a PC, participants can use a test log in to add search strategies or search for strategies for any search past, current or forthcoming. Bringing a strategy is not a prerequisite - hence the yes/no regarding preparation beforehand as indicated below.     

Level : Intermediate

Target audience : Information specialists and librarians experienced in systematic literature searches in different databases.

Preparation for the session : Yes/No

Biography and Bibliography
Lina Gulhane is Head of Information Specialists at the National Guideline Centre. She has worked in healthcare information for the last 17 years and has wide range of experience including outreach and history of medicine. The last 13 years she has been working on developing guidelines commissioned by NICE the main focus of which has been advanced literature searching in clinical, social care and service delivery for a range of topics.
 
3:45pm - 5:00pmWorkshop F-06
Kollegienhaus, R6 
 
ID: 237 / Workshop F-06: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: services, scholary communication, publication, output, quality

Support Services for Scientists - A brainstorming session

Claudia Wöckel

Universität Leipzig, Germany

In this Workshop, we will discuss the new opportunities we have as librarians to help researchers publish their manuscripts. It is necessary to think outside of the box, in order for us to serve with the quality and strengths that we are capable. Therefore, we will use tools that aim at creativity and innovation.

The presenter will give input to the topic to provide an equal standard for all participants. Afterward, the participants will actively discuss ideas, strategies, and opportunities as a group and will create new ideas through the process guided by the presenter. The workshop will cover all opportunities libraries and librarians have to support researchers in the publication process. Those range from standard tools like literature research, and management to manuscript processing, research data management, and publication tools.

Learning outcomes :

  • Understanding the role and future prospects of medical librarianship as a service partner in the publication process.
  • Applying the personal knowledge of each participant to a common question and create new ideas out of everybody's knowledge and experience.
  • Analyzing the librarians role in the process and identifying new possibilities.
  • Evaluating the collected ideas and recognize certain take-home messages.
  • Creating new services and/or service portfolios consisting of well known and new services through generating, planning, or producing.

Type of interactivity : The workshop will consist of a collegial advice part in which the participants will brainstorm possibilities of publication services that can be implemented. The major goal is to create as many ideas as possible (there are no bad/inappropriate ideas!). In the second part those ideas can be discussed in depth.

In the end, there will be a "collective notebook" provided for all participants. With this method additional ideas can be collected. Allresults can be provides to the participants afterwards.

Level : Introductory/Intermediate

Target audience : This workshop is aimed at medical librarians of all working backgrounds. Specifically, those who are in direct contact with scientist and/or services of libraries that are aimed at scientific output of the facilities.

Preparation for the session : No

Biography and Bibliography
Dr. Claudia Wöckel is the subject librarian (medicine and veterinary medicine) of the Universitätsbibliothek of Leipzig since 2016. She is a former researcher herself and specialized in the field of physical chemistry. In a two year master degree she focussed on library and information science, additionally. Her masters thesis is focused on the identification and implementation of services for researchers in the medical faculty of the University of Leipzig. The main focus of her work is the improvement of publication quality and quantity of the researchers.
 
5:00pm - 6:00pmSIG 6: SIG meeting EVLG

The aim of the European Veterinaries Libraries Group (EVLG) is to unite all those who are interested in and/or employed in the animal health information field. It’s also to develop and encourage cooperation between libraries in veterinary medicine and to present a forum to exchange ideas and to discuss mutual problems.

Kollegienhaus 
7:00pm - 11:30pmNetworking event 2: Official Dinner

The EAHIL 2019 official diner will take place in Restaurant Safran Zunft Basel

Safran Zunft, Gerbergasse 
Date: Thursday, 20/Jun/2019
8:30am - 4:00pmRegistration and information desk : open all day
Vorraum 
9:00am - 10:15amWorkshop G-01
Kollegienhaus, R1 
 
ID: 189 / Workshop G-01: 1
Workshop session
Topics: Evidence-Based Practice
Keywords: Search methods, systematic review, Qualitative evidence synthesis, Databases

Finding qualitative research for evidence syntheses: how to search for and identify the literature

Morwenna Rogers, Alison Bethel

University of Exeter, United Kingdom

The session will start with an introduction and group discussion about what qualitative research is and why it is important. In groups, participants will examine quailtative studies and discuss whether they would be included for a selected review. In small groups they will identify keywords in titles and abstracts and subject headings that could be used to search for this type of study. We will also look at and discuss the pros and cons of a selection of qualitative search filters. Finally we will use practical exercises to see how effective different search terms are for retrieving a sample of qualitative studies.

Learning outcomes : By the end of the workshop, participants will understand what we mean by qualitative literature. They will develop and share knowledge about how we search for it and will be able to apply this in their own work. They will learn about different qualitative search filters and get an indication of how well they work.

Type of interactivity : The session will start with a fishbowl conversation to share experience and knowledge. This will be followed by a summary of the discussion, which will be recorded and later shared with the group.. The remainder of the session will involve small group exercises, which will feed back to the larger groups and practical hands-on activities.

Level : Introductory

Target audience : Librarians and information professionals that have some experience of systematic review searching or who understand the basic principles.

Preparation for the session : No

Biography and Bibliography
Morwenna Rogers and Alison Bethel are information specialists with PenCLAHRC at the University of Exeter with extensive experience of systematic review searching. Both Alison and Morwenna have had involvement with mixed method reviews covering many subect areas including nutrition in care homes, robopets, pet therapy, dementia care in hospitals and interventions for ADHD in schools. In addition they have carried out independent methods research on database coverage of qualitative research, and search filters, both in testing and designing them. Morwenna and Alison have several years experience in running workshops for librarians and information specialists on systematic review methods, and how to search effectively.
 
9:00am - 10:15amWorkshop G-02
Kollegienhaus, R2 
 
ID: 143 / Workshop G-02: 1
Workshop session
Topics: Roadmap of our Profession
Keywords: Graphic Medicine, Information literacy, health, art

Graphic Medicine for Health Librarians: Developing & Using Comics for Information Resources

Jane Burns1, Anja Johansen2, Idun Knutsdatter Østerdal2

1Athone Institute of Technology, Ireland; 2Norwegian University of Science and Technology, Norway

Graphic Medicine has a unique purpose for libraries in that graphic medicine represents the intersection between a variety of formats and healthcare. Graphic medicine refers to the use of graphic novels, comics and visual storytelling in medical education, patient care, personal health awareness and support primarily but there are other applications related to healthcare and the life sciences.

(Green,et.al 2010) identified that health care professionals and health librarians in particular those engaged with public health, with young people or with non- native speakers are using graphic stories for patient care and education.

For libraries the engagement and development of Graphic Medicine collections represents the provision and enlightenment of these information resources. Developing a Graphic Medicine collection presents opportunities to have a multi modal and multi-platform resource as Graphic Medicine is a new area of scholarship. Graphic Medicine is a combination of scholarly essays with visual narratives that are represented in comic from. This addition to a collection offer patients, family members, and medical caregivers new ways to negotiate the challenges of medical and health experiences.

This workshop will cover the following three strands;

1. Introduction to Graphic Medicine- the range of topics, formats and resources

2. Introduction to the Scholarship of Comics linked to to Personal Narratives and health literacy

3. Interactive component where participants will develop their own graphic medicin comic and be shown how to design, develop and deliver this kind of workshop in their own libraries

Green, Michael J., & Myers, Kimberly R. (2010). Graphic medicine: Use of comics in medical education and patient care. British Medical Journal, 340(7746), 574.

Learning outcomes : An understanding of this emerging area of health information literacy; Tools to apply their learning in their own libraries with a range of end users; A demonstration of the impact of Graphic Medicine using altmetric measurement will show participants the academic application of research in this area; .Participants will be aware of the range of topics and issues that dealt with in Graphic Medicine and this will provide them with a suite of resources that an be used in liason with academic partners in teaching and learning; The creative interactive approach will allow particpants to be fully emerged in this area of Graphic Medicine.

Type of interactivity : This will be a hands on content development, storyboarding and then drawing and illustrating. Participants do not need to be artists as one of the premises of Graphic Medicine is that the illustration is primarily an expression of idea and not a creation of art.

Level : Introductory

Target audience : Librarians interested in learning about Graphic Medicine and how to develop comics in Health and other areas to provide alternative resources for teaching and learning.

Preparation for the session : No

Biography and Bibliography
Jane Burns, Institute Librarian from Athlone Institute of Technology, Ireland pursuing a PhD in Education, exploring Graphic Medicine. Idun Knutsdatter, Communication Advisor at The Medicine and Health Library, Norwegian University of Science and Technology, Trondheim, and Anja Johansen, Communication Advisor at The Medicine and Health Library Norwegian University of Science and Technology.
 
9:00am - 10:15amWorkshop G-03
Kollegienhaus, R3 
 
ID: 244 / Workshop G-03: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Research Data Management, Data Management Plans

Playing together! Collaborations to support optimal research data management in life and medical sciences

Silke Bellanger

University Library Basel, Switzerland

Based on the experiences and questions by all participants the workshop will cover:

  • research data management services in health and medical sciences: what are the contents and methods to provide?
  • trainings on writing data management plans: how to enable researchers efficiently to create a data management plan and to reflect on their practice? -roles: who at the university should work together to provide the best combination of expertise for optimal research data management support?
  • collaboration: what are the means of establishing the collaboration for research data support?

Background:

In 2017 the University of Basel started a project on research data management to build up policies, services and infrastructures. From the beginning on it was the aim to cooperate between the different service providers - library, it services, university management and discipline specific facilities as f.e. the clinical trial unit.

One of the first activities was a pilot for trainings on data management plans in life sciences. The workshops were organized by the Research IT of the life science department and the administrative staff of the departement of biomedicine. The library, including the subject librarians of medicine and natural sciences as well as the library's research support people, joined in for the presentations.

The combination of exptertise was appreciated by the particpants and was a chance for the collaborators to share knowledge and to broaden their common understanding of researcher needs.

With this workshop at EAHIL 2019 the University of Baseel would like to share it's experience and to invite to debate differing or similar best practices of research data management support in life and medical sciences. The participants are invited to prepare short presentations of their examples, which will be part of the workshop. And the results of the workshop will be documented and shared openly.

Learning outcomes :

  1. The participants will unterstand the current state of art in research data management services by discussing their experiences and international examples.
  2. The participants evaluate different ways of organizing research data management and identify best practices, which will be documented in the workshop.

Type of interactivity : For the workshop we will work with :

  • a market place to present the different examples
  • group work to write in collaboration a checklist for research data management support for librarians and information specialists in health and medical sciences

Level : Intermediate

Target audience : Librarians and information specialists who are in charge of developing Open Science services, in particular Research Data Management services or interested in the topic.

Preparation for the session : Yes

Biography and Bibliography
Silke Bellanger, Head of Research Suppport, University Library Basel
Co-Lead of the project research data management at the University of Basel
Master of Arts in Sociology, History and Law, Master of Advanced Studies in library and information sciences
Research background: Social Studies of Science and Medicine
 
9:00am - 10:15amWorkshop G-04
Kollegienhaus, R4 
 
ID: 138 / Workshop G-04: 1
Workshop session
Topics: Ecology of Scholarly Communications
Keywords: Predatory Publishing, Open Access

Predatory Publishing - how to detect questionable journals?

Jasmin Schmitz

ZB MED - Information Centre for Life Sciences, Germany

Many open access journals are funded by article content that will be covered. , processing charges (APCs), also known as publication fees. A small number of these journals provide little or no editorial or publishing services in return for the money they charge. These kinds of business practices are often referred to as "predatory publishing". At the beginning "predatory publishing" was considered as a topic only relevant for library departments providing open access services. Soon it became clear that the issue also affects other library departments such as acquisition as well. How can libraries prevent researchers from publishing in such journals and how to deal with suspicious journals with regard to the library's catalogue are two key questions. In order to identify questionable journals, a list of criteria is needed, in addition to (or even as a substitute) to black lists (e.g. Beall's list) and white lists (e.g. Directory of Open Access Journals) which both promise to provide quick orientation but can be considered as problematic as well. The aim of the workshop is to discuss how such a list of criteria can look like. Which criteria can be applied? Are there "hard" and "soft" criteria? This list can either be used to raise awareness within the researcher's community but can also provide orientation whether to index journals in question.

Learning outcomes :

  • Understand the phenomenon "predatory publishing" (e.g. with regard to definition, extent, criteria),
  • Apply criteria that can be used to detect "predatory journals".

Type of interactivity : Discussion of criteria that can be used to identify "predatory journals" using the "pin board technique": suggestions for criteria will be written on cards which are attached to a pin board (or something similar). After a "collection phase" cards/criteria will be rearranged to a list of "hard" and "soft" criteria. Method of documentation: photo protocol.

Level : Intermediate

Target audience : All colleagues who are affected by the topic are at least interested.

Preparation for the session : No

Biography and Bibliography
Jasmin Schmitz received a PhD in information science. She worked as a freelance trainer for a commercial provider for scientific information and as scientific project coordinator in the field of bibliometrics. At ZB MED she is responsible for the Open Access Advisory Services.
 
9:00am - 10:15amWorkshop G-05
Kollegienhaus, R5 
 
ID: 125 / Workshop G-05: 1
Workshop session
Topics: Benchmarking + Advocacy
Keywords: Library building, project management

Planning new medical library facilities

Isabelle de Kaenel

CHUV Lausanne, Switzerland

This workshop will present the actual planning of a new medical library building due to open in September 2019. The session is divided in three parts. First, the presenter will introduce a list of questions, challenges and pitfalls which where faced during the planning process. Architecture, space use, physical collections, security, service organization will be the topics tackled.

The participants will also be provided with list of ressources (ISO standards, reports, articles) that can be used as references in the planning phase of a new library.

The presentation should generate questions and reflections and serve a basis for the second part. Participants will then engage in a structured discussion about the presenter's experience and on the different aspects involved in library planning in order to gather various feedback and points of view and also discuss experiences. The role of the library as place in a university hospital will be discussed. Finally, a synthesis of the key points will be formulated.

Learning outcomes :

  • Discuss challenges, difficulties in library planning
  • Examine possible solutions to overcome challenges
  • Allow participants to identify colleagues who have experience with library planning or refurbishment

Type of interactivity : Participants will be asked about their experiences, group exchange through discussion in small groups, knowledge sharing.

Level : Intermediate

Target audience : librarians who plan to build or refurbish a medical library or libarians who have been through this process and wish to share their experience.

Preparation for the session : No

Biography and Bibliography
Isabelle de Kaenel is head of library services, Medical Library, University of Lausanne. After a posgrade degree in information science in Paris, she worked in specialised libraries in France and Switzerland. Her main interest is digital libraries, open access and open science.
 
9:00am - 10:15amWorkshop repetition 01: To be announced...
Kollegienhaus, R6 
9:00am - 10:15amWorkshop repetition 02: To be announced...
Kollegienhaus, R7 
10:15am - 10:45amCoffee Break
Vorraum 
10:45am - 1:00pmPlenary session 3: General assembly and round table
  • EAHIL General Assembly
  • Round table : “Shaping and envisioning library services for students
  • EAHIL 2020 presentation
  • Awards and Closing ceremony
Aula 033 
1:00pm - 2:30pmL3: Lunch & Exhibitors visiting
Vorraum 
1:30pm - 2:00pmVendor session 3: Product presentations
Computerraum,112 
1:30pm - 2:30pmSIG 7: SIG meeting MESH

The Medical Subject Headings Information (MeSH) special interest group translated MeSH is co-chaired by Gun Brit Knutssøn (Karolinska Institutet, Stockholm, Sweden) and Maurella Della Seta (Istituto Superiore di Sanità, Rome, Italy). Both institutions have a long experience in this field since they started translating the MeSH in Swedish and in Italian, respectively, more than a decade ago.

Kollegienhaus 
2:30pm - 4:00pmTours & Visits: Tours and Visits

List of library and cultural tours and visits on Thursday 20th afternoon, included in the workshop registration fees.

  • Basel University Library
  • University Medical Library
  • The Pharmacy Museum of the University of Basel
  • Historical walk : Black death in Basel
  • Health and Disease in Ancient Greece : a Tour of the Skulpturhalle Basel
  • The botanical garden

Kollegienhaus, Petersplatz 1 
Date: Friday, 21/Jun/2019
8:00am - 4:00pmPost-workshop Events: Friday post workshop visits

On Friday 21st, for delegates wishing to extend their stay, post-workshop visits will be devoted to Design & Architecture. All visits will be in English.

Minimum participants : 8

Maximum participants : see descriptions

  1. Base/Weil am Rhein : Vitra - Campus Architecture Tour (morning)
  2. Basel/Weil an Rhein : Vitra - Design museum (afternoon)
  3. Basel : the "pharmaceutical city" (whole day)
  4. Basel : bike tour "Three countries within one hour" (half day)
  5. Zurich : City Tour, Architecture and Libraries (whole day)
  6. Freiburg i. Breisgau University Library (whole day)

T.b.a 

 
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